Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day.
Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us.
A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect.
Do you have extensive senior level expertise in business support coordination, and excellent analytical, problem solving and client relationship skills? Consider this opportunity with the Finance Division of the Ontario Clean Water Agency (OCWA) to coordinate a range of operational activities and administrative services for the division; provide advice to the Vice President and division management team on operational and administrative policies, procedures and processes; and act as primary liaison on behalf of the Vice President with division, OCWA, ministry, inter-ministry and external senior executives and stakeholders.
In this role, you will:
- Provide executive support to four Directors across three departments: Procurement, Financial Planning & Analysis, Controllership and ERP Implementation.
- Provide issues management and correspondence coordination, briefings and support to the Vice President and coordinate the division flow of executive requests and reports.
- Coordinate processes and advise/support the division management team on the status of initiatives, projects and processes.
- Coordinate systems/processes for the development, monitoring, analysis and reporting of the division budgets, financial forecasts, FTE allocations, human resources records, contract management and procurement initiatives.
- Provide advice and recommendations to the Vice President and division senior management on division budget management/FTE issues management strategies and solutions.
- Lead projects for the development, implementation and management of division administrative and business support procedures, processes, systems and practices.
- Establish and manage collaborative relationships on behalf of the Vice President and division senior management with offices of OCWA and ministry executives and officials and with internal/external stakeholders to exchange information, respond to inquiries, and resolve issues.
- Coordinate Fleet operations between external provider and internal stakeholders across the Agency
- Lead administration of Agency's purchasing card program, supporting staff and program across all divisions
- Provide general administrative support to the Vice President and the division.
- Provide technical leadership guidance to division administrative staff and undertake special project assignment
- Flexible learning and development opportunities.
- Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
- Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
- Work with an organization committed to innovation and advanced technology.
- A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
- Maternity and parental leave top-up benefits including for adoptive parents.
- Excellent knowledge of executive administrative service and business support principles, protocols, methods and practices.
- Proven experience in developing, implementing and managing organizational operational and administrative processes and procedures.
- Demonstrated knowledge of financial planning, control, analysis and reporting principles, processes and techniques.
- Demonstrated knowledge of business planning, issues management, HR administration, contract management, Freedom of Information and Protection of Privacy inquiry response, and procurement processes to coordinate related division operational activities and provide advice to division senior management.
- Demonstrated excellent planning, administrative, coordination and organizational skills.
- Proven experience in leading organizational operational and business support activities, services, and projects.
- Proven experience in leading/coordinating the work of administrative staff.
- Project planning and management skills.
- Demonstrated ability to take initiative, and complete work within tight deadlines and changing priorities, and under minimal supervision.
- Demonstrated excellent computer skills with expertise in word processing, database management, spreadsheet, and presentation and internet/intranet website applications.
- Proven relationship management skills to relate effectively to OCWA and ministry executive offices, internal and external stakeholders, and to participate in consultations as a representative of the Vice President and the division.
- Proven advisory skills to provide administrative advice, briefings and recommendations to the Vice President and division management.
- Demonstrated ability to provide thorough and accurate program information and resolve issues in response to inquiries.
- Proven ability to contribute effectively as a team member.
- Demonstrated skill and experience in conducting information research, analyzing information, determining optimum solutions/strategies to division business support issues.
- Demonstrated written communication skills to prepare research summaries, operational/administrative reports and draft correspondence, planning papers and briefing documents
All applications are to be submitted through our recruitment system –
Workday.
Click the link below to create an account, upload your resume and cover letter, and submit your application.
When applying, please ensure the following:
1. OPS employees must include their WIN employee ID number on their application.
If applicable, indicate the type of water or wastewater certificate you hold, along with the corresponding license/certification number(s) in the appropriate section of the application.
Ontario Clean Water Agency is an inclusive employer.
We will accommodate your needs under the Ontario Human Rights Code
The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.
Note: Thank you for your interest, we will contact you only if you are selected for further screening or an interview.
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
The OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
