Oakville, On Accounts receivable & invoicing specialist Jobs – 5 Openings This Week

Accounts Payable Accounts Receivable & Payroll Specialist
STRABAG Inc. —Mississauga, ON
- $75,000–$85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
- Dental care
- Paid time off
Quick apply
Accounts Receivable & Invoicing Specialist
Banyan Capital Partners —Mississauga, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Finance
- Bachelor's
Quick apply
Credit and Collections Specialist
Caldic North America —Mississauga, ON
- $60,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Access
- Flexible schedule
Quick apply
14d
Finance & Billing Specialist
BITSUMMIT —Oakville, ON
- Full-time
- Hybrid work
- Presentation skills
- Accounting
Quick apply
23h

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accounts receivable & invoicing specialist jobs near oakville, on

Accounts Payable Accounts Receivable & Payroll Specialist

STRABAG Inc. -
Mississauga, ON

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Job details

Full-time
$75,000–$85,000 a year

Qualifications

Microsoft Excel
Financial auditing
Post-secondary education
ADP
Microsoft Office
Finance
Accounting
AS400
Payroll
Computer skills
Accounting

Full job description

STRABAG Inc. is a subsidiary of STRABAG SE, a European based technology group for construction services. STRABAG Inc. has extensive experience in large scale underground hard and soft ground construction projects. We provide expertise in ground engineering and tunnel excavation with qualified personnel.

STRABAG is actively seeking an AP, AR & Payroll specialist for our Canadian division where he/she can utilize their experience to contribute to the continued success and growth of the organization.

Job Summary:

Under the direction of the Commercial Business Unit Director will be responsible for electronic validation, matching and coding of invoices, preparing payments and other ad-hoc duties that will be required within the position

Essential Duties and Responsibilities:

· Accounts Payable & Contract Management

Invoice Compliance: Review high-volume subcontractor and vendor invoices for completeness, mathematical accuracy, and contractual reasonableness.
Discrepancy Resolution: Investigate and resolve variances between purchase orders, subcontracts, receiving documents, and progress billings.
Vendor Master Data: Create, verify, and maintain vendor profiles in the ERP system, ensuring accurate federal tax ID (Business Number) validation.
Aging & Cash Flow: Monitor aged accounts payable balances to optimize cash flow and capture available vendor discount opportunities.
Inquiry Management: Act as the primary point of contact to provide clear financial guidance to internal project teams and external vendor partner.

· Accounts Receivable & Billing

Progress Invoicing: Prepare complex project invoices, progress claims, and supporting statutory documentation in compliance with contract terms
Aging & Collections: Track aged accounts receivable balances and follow up on outstanding client balances to ensure timely cash inflows.
Reimbursements: Generate accurate sales invoicing for project-related back charges and material reimbursements to external parties.

· Banking, Cash Management & Expenses

Payment Execution: Prepare and execute secure corporate disbursements via Electronic Funds Transfers (EFT), international wire transfers, and cheques.
Expense Auditing: Audit and process employee travel and project expense forms, verifying compliance with corporate policies and tax regulations.

· General Ledger & Financial Records

Month-End Processing: Prepare accurate journal entries and perform comprehensive balance sheet account reconciliations.
Intercompany & Multi-Currency: Execute intercompany transactions and process multi-currency payments (CAD/USD/EUR) across global subsidiaries.
Audit Trail Maintenance: Maintain meticulous transaction backups, digital financial registries, and physical files to protect data confidentiality.
Ledger Integrity: Verify posting accuracy across accounting ledgers by consistently matching sub-ledger reports to the general ledger.

· Payroll Administration

· Time Tracking: Collect, verify, and input weekly hours for field labor, salaried staff, and equipment operators across multiple job sites.

Union & Prevailing Wage Compliance: Calculate and process complex union remittance reports, fringe benefits, and prevailing wage structures.
Certified Payroll: Prepare and submit weekly certified payroll reports and statutory declarations required for Canadian public infrastructure projects.
Payroll Deductions: Administer standard statutory deductions including CPP, EI, income tax, and worker's compensation (e.g., WSIB / CNESST).
Record of Employment (ROE): Issue seasonal lay-off and termination ROEs accurately through Service Canada portal guidelines.

Knowledge and Skills:

Strong knowledge and understanding of full cycle accounting principles and regulations
Strong knowledge working with a payroll system WFN ADP, supporting multiple payrolls, unionized and non-unionized environment
High attention to detail, a positive attitude, and tact
Ability to deal with confidential issues in a professional manner
Strong knowledge and understanding of provincial and federal-provincial legislation
Attention to detail & Proficient computer skills
Self-motivated, persistent, and flexible & Ability to multi-task
Microsoft Office Skills, Experience working with MS Dynamics and AS400 is an asset

Qualifications:

4 + years’ experience in a payroll and accounting/bookkeeping role
Payroll Compliance Practitioner Certified preferred
Professional designation in accounting (or working towards) is an asset
Post-secondary education in accounting/finance or suitable combination of education and experience
Intermediate to Advanced skill level with Microsoft Excel
Accounting experience in construction or a related industry preferred

Work Environment:

Employee is generally required to work in an office setting.

STRABAG Inc. is an equal opportunity employer. We offer a comprehensive benefits package and competitive compensation based on experience and knowledge. STRABAG is committed to providing equitable opportunities to all applicants and welcomes applications from all qualified persons. We will provide accommodation in recruitment as needed. If you require accommodation, please notify us and we will work with you to meet your needs.

Pay: $75,000.00-$85,000.00 per year

Benefits:

Dental care
Life insurance
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

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accounts receivable & invoicing specialist jobs in oakville, on

Accounts Payable Accounts Receivable & Payroll Specialist

Accounts Receivable & Invoicing Specialist

Credit and Collections Specialist

Finance & Billing Specialist

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