Oakville On Office assistant Jobs – 323 Openings This Week

Office/Personal Assistant Commercial HVAC
Rise Mechanical LTD —Oakville, ON
- From $18 an hour
- Full-time
- Google Suite
- Customer service
- Research
- Dental care
- Vision care
Quick apply
Full time experienced medical receptionist job, Oakville
IC Healthcare-Bronte —Oakville, ON
- $18.50–$22.00 an hour
- Part-time
- Medical office experience
- Administrative experience
- Driving
Quick apply
5d
Dental Administrator/Receptionist
M City Dental —Mississauga, ON
- $25–$35 an hour
- Full-time
- Administrative experience
- Bachelor's
- Organizational skills
- Paid time off
Quick apply
Executive Real Estate Assistant
Confidential —Burlington, ON
- From $65,000 a year
- Full-time
- CRM software
- Google Suite
- Administrative experience
Quick apply
Executive Assistant
Traxion Construction Inc. —Burlington, ON
- $60,000–$75,000 a year
- Full-time
- Google Suite
- Administrative experience
- Project management
Quick apply
Certified Dental Assistant FRONT DESK- FT/PT
Floss & Gloss Dentistry —Mississauga, ON
- $25–$27 an hour
- Part-time
- English
- Cleaning
- In-person
Quick apply
Executive Assistant Financial Services
MNK Financial Services —Mississauga, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Tuition reimbursement
- Paid time off
Quick apply
Dental Receptionist
16 Mile Dental —Oakville, ON
- $18.59–$25.00 an hour
- Full-time
- Administrative experience
- Data entry
- Organizational skills
- Dental care
Quick apply
Dental Receptionist/Assistant
Dental Office —Mississauga, ON
- From $23 an hour
- Full-time
- Medical office experience
- Administrative experience
- Front desk
- Dental care
Quick apply
Optometric Assistant / Frame Stylist – Optometrist Office (1+ year experience required)
Confidential —Oakville, ON
- $19–$22 an hour
- Part-time
- Sales
- Medical office experience
- Patient care
- Dental care
Quick apply
5d
Medical Office Assistant
Mawi Medical Clinic —Oakville, ON
- $18–$23 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
Real Estate Front Office Administrator
Remax Escarpment Realty Inc. —Burlington, ON
- From $19 an hour
- Full-time
- Customer service
- Administrative experience
- Travel
- Dental care
- Vision care
Quick apply
Dental Receptionist
Bronte Village Dental —Oakville, ON
- $22–$26 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
- Dental care
- Flexible schedule
Quick apply
Receptionist
Dexterra Group —Mississauga, ON
- $55–$65 a year
- Weekends as needed
- Microsoft Word
- Administrative experience
- High school diploma or GED
Quick apply
Administrative Assistant (Part-Time)
Dexterra Signature Dining —Mississauga, ON
- $19–$20 an hour
- Part-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
Quick apply
Dental Receptionist - Central Etobicoke | Every Friday OFF
Your Dental Office —Etobicoke, ON
- $19–$24 an hour
- Full-time
- In-person
Quick apply
8d
Office Administrator
4Sight Search Solutions Inc. —Burlington, ON
- $50,000–$65,000 a year
- Full-time
- Inventory control
- Customer service
- QuickBooks
Quick apply
11d
Dental Receptionist
Harbourview Dental —Burlington, ON
- $25–$30 an hour
- Full-time
- Windows
- High school diploma or GED
- Cleaning
- Dental care
Quick apply
5d
Office Administrator
4Sight Search Solutions Inc. —Milton, ON
- $50,000–$55,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Data entry
- Dental care
- Vision care
Quick apply
9d
Bilingual Office Administrator (Mandarin and English)
New Shah Impex Inc —Mississauga, ON
- From $21 an hour
- Full-time
- English
- Microsoft Office
- Finance
- Paid time off
Quick apply
4d

I want to receive the latest job alerts for office assistant in oakville on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near oakville on

Office Administrator jobs in Milton, ON

Administrative Assistant jobs in Mississauga, ON

Dental Receptionist jobs in Burlington, ON

Executive Assistant jobs in Burlington, ON

Executive Assistant jobs in Mississauga, ON

Dental Receptionist jobs in Mississauga, ON

Administrative Assistant jobs in Burlington, ON

Office Administrator jobs in Burlington, ON

Medical Office Assistant jobs in Oakville, ON

Dental Receptionist jobs in Etobicoke, ON

Receptionist jobs in Mississauga, ON

Office Administrator jobs in Mississauga, ON

Real Estate Assistant jobs in Burlington, ON

Dental Receptionist jobs in Oakville, ON

Optometric Assistant jobs in Oakville, ON

Office Assistant jobs in Ontario

Office Administrator jobs in Kitchener Waterloo, ON

Office Manager jobs in Winnipeg, MB

Office Administrator jobs in South Surrey, BC

Office Manager jobs in Canada•remote

Office/Personal Assistant Commercial HVAC

Rise Mechanical LTD
Oakville, ON

Quick apply

Job details

Full-time
From $18 an hour

Qualifications

Google Suite
Customer communication
Document preparation
Supplier management experience
Customer service
Customer appointment booking
Client inquiry handling
Administrative support experience
Filing
Administrative and business operations experience
Research
Microsoft Office
Administrative experience
Schedule management
Customer service orientation
QuickBooks
Data entry
Customer support
Executive support experience
Data collection
Work order management
Bookkeeping
Dispatch experience
Communication skills
Team coordination
Time management
Office experience

Full job description

Rise Mechanical Ltd. is a growing commercial HVAC service company providing installation, maintenance, and repair services for commercial and institutional clients across Ontario. Our work supports critical facilities including hospitals, telecom infrastructure, modular sites, and commercial buildings where reliability and responsiveness are essential.

We are building a professional, accountable, and high-performing team to support our growth. As our operations expand, we are seeking an Office Assistant / Personal Assistant to support day-to-day operations, coordination, administration, and leadership.

The Office Assistant / Personal Assistant will work closely with the CEO and management team to help keep daily operations organized and ensure that administrative, scheduling, documentation, and follow-up tasks are completed efficiently. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced service environment.

Administrative Support

Manage incoming calls, emails, and service requests
Maintain organized digital records and documentation
Prepare and update internal reports and tracking sheets
Support general office administration tasks
Organize and maintain company files and records
Assist with preparing documents, correspondence, and internal communications
Monitor and follow up on outstanding administrative items

Personal Assistant / Executive Support

Provide day-to-day administrative support to the CEO and management team
Manage and organize calendars, meetings, appointments, and reminders
Assist with coordinating meetings and preparing required information or documents
Maintain task lists and follow up on outstanding items
Assist with personal and business-related scheduling and coordination as required
Help prioritize and organize daily activities for leadership
Conduct research and gather information when requested
Prepare emails, documents, reports, and other correspondence on behalf of management
Maintain confidentiality when handling sensitive business information
Follow up with employees, customers, vendors, and other parties on behalf of management
Assist leadership with various administrative and operational projects

Dispatch and Scheduling Support

Assist with scheduling service calls and technician assignments
Update job status and track progress in Housecall Pro or Jobber
Coordinate with technicians and customers regarding timing and site access
Follow up with technicians regarding job completion, documentation, and outstanding information
Help ensure the next day's schedule is organized and confirmed
Assist with rescheduling and responding to schedule changes

Invoicing and Billing Support

Assist with preparing invoices and job documentation
Ensure required job details are complete before billing
Support the next-day invoicing process
Follow up on missing job information, photos, timesheets, POs, and technician reports
Assist with maintaining accurate billing records
Communicate with customers regarding required billing information when needed

Customer Communication

Confirm appointments with customers
Provide updates on job status
Respond to customer inquiries professionally and promptly
Maintain professional communication with customers, technicians, vendors, and internal staff
Escalate issues to management when required

Data Entry and Systems Management

Enter and maintain accurate job data in company systems
Upload documentation, photos, service reports, and other job information
Support reporting and tracking across jobs and accounts
Maintain accurate customer and vendor information
Assist with keeping company systems and records up to date
Learn and effectively use company software and technology platforms

General Operational Support

Assist with procurement coordination and vendor communication
Support tracking of tools, equipment, and materials
Assist with supplier follow-ups and order tracking
Help coordinate company vehicles, equipment, and other operational requirements
Assist leadership with ad hoc operational tasks and projects
Identify administrative or operational issues and proactively help find solutions

Qualifications

2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role
Experience in a service-based or trades environment preferred
Strong organizational and time management skills
Strong attention to detail and accuracy
Proficiency with Microsoft Office or Google Workspace
Comfortable learning and using service software platforms
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Experience with scheduling, dispatch coordination, or office administration preferred

Preferred Experience

Experience working in HVAC, construction, or field service environments
Experience with scheduling or dispatch coordination
Familiarity with invoicing or bookkeeping support
Experience with systems such as Housecall Pro, Jobber, QuickBooks, or similar platforms
Previous experience supporting an owner, CEO, manager, or executive is an asset
Experience coordinating vendors, employees, customers, or contractors is an asset

Personal Attributes

Reliable and accountable
Highly organized and detail-oriented
Strong communication and customer service skills
Professional and mature approach
Able to manage multiple priorities without constant supervision
Proactive and solution-oriented
Strong follow-up skills
Comfortable working in a fast-paced and rapidly changing environment
Able to work independently while also supporting a team
Trustworthy and capable of handling confidential information
Willing to take ownership of tasks and see them through to completion

Candidates must be legally eligible to work in Canada.

Interested candidates are invited to submit their resume to [email protected]

Additional information about our company can be found at www.risemechanicalltd.com

Rise Mechanical Ltd.
Commercial HVAC Done Right.

Pay: From $18.00 per hour

Expected hours: 35.0 – 50.0 per week

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in oakville on

Office/Personal Assistant Commercial HVAC

Full time experienced medical receptionist job, Oakville

Dental Administrator/Receptionist

Executive Real Estate Assistant

Executive Assistant

Certified Dental Assistant FRONT DESK- FT/PT

Executive Assistant Financial Services

Dental Receptionist

Dental Receptionist/Assistant

Optometric Assistant / Frame Stylist – Optometrist Office (1+ year experience required)

Medical Office Assistant

Real Estate Front Office Administrator

Dental Receptionist

Receptionist

Administrative Assistant (Part-Time)

Dental Receptionist - Central Etobicoke | Every Friday OFF

Office Administrator

Dental Receptionist

Office Administrator

Bilingual Office Administrator (Mandarin and English)

I want to receive the latest job alerts for office assistant in oakville on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected