Ottawa, On Project management administrator Jobs – 77 Openings This Week

Property Management Administrator
Anbara Estate Management —Vanier, ON
- $45,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
17h
Project Manager
Raymond EMC —Ottawa, ON
- From $95,000 a year
- Full-time
- Bilingual
- PMP
- Engineering
- Disability insurance
- Dental care
Quick apply
Project Management Administrator
ARS Responds Canada —Orleans, ON
- $50,000–$60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Office Administrator
Dillon Consulting Limited —Ottawa, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Linux System Administrator
Bluink Ltd. —Ottawa, ON
- From $75,000 a year
- Full-time
- Computer Science
- SQL
- Bachelor's
- Disability insurance
- Dental care
Quick apply
12d
Manager, Financial Services
Carleton University —Ottawa, ON
- $100,264–$130,343 a year
- Full-time
- Microsoft Excel
- Finance
- Databases
- Dental care
- Tuition reimbursement
3d
Team Lead - Dental Operations
Krest One Dental —Ottawa, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
Infrastructure Engineer & Application Support Specialist (Multiple Roles Available)
Trillys Systems —Ottawa, ON
- $700–$1,050 a day
- Temporary
- Hybrid work
- Computer science
- Azure
- Computer Science
Quick apply
Administrateur des contrats/Contracts Administrator
ATCO Structures & Logistics —Ottawa, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Oracle
Senior Marketing Advisor, Communications (9 month Contract)
Medavie —Ontario
- $73,465–$100,000 a year
- Remote
- Bilingual
- Marketing
- English
4d
Senior Azure Cloud DevOps Specialist
Morson Talent (Canada & USA) —Ottawa, ON
- $89.30 an hour
- Hybrid work
- Azure
- Computer Science
- DevOps
- Work from home
Quick apply
13d
Project Administrator
BGIS —Ottawa, ON
- $47,118–$58,897 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Systems Administrator
MDA —Ottawa, ON
- $75,000–$90,000 a year
- Full-time
- Customer service
- Windows
- Travel
- Disability insurance
- Dental care
Supervisor, Operation Services
Algonquin College —Ottawa, ON
- $100,363–$125,454 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
6d
Systems Administrator
MDA Systems Ltd. —Ottawa, ON
- $75,000–$90,000 a year
- Customer service
- Windows
- Travel
- Disability insurance
- Dental care
Property Management Administrator
MK Property Management Inc —Gloucester, ON
- $22–$28 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
5d
Supply Chain Specialist
Convergint Technologies Ltd —Ottawa, ON
- $60,000–$65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Designated paid holidays
- Dental care
Quick apply
Regional Administrator - Multi-Residential
Morguard —Ottawa, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrator/Senior Administrator, Public Sector Administration
BDO —Ottawa, ON
- $45,000–$88,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Paid time off

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project management administrator jobs near ottawa, on

Property Management Administrator

Anbara Estate Management
Vanier, ON

Quick apply

Job details

Full-time
$45,000–$80,000 a year
17 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Yardi
Filing
Microsoft Office
Administrative experience
Accounting
Organizational skills
Communication skills
Property management

Full job description

Administrative Assistant – Property Management (Yardi Experience Required)

Compensation: Competitive salary based on experience and qualifications

About Us

We are an established and growing property management company overseeing a portfolio of more than 100 residential and commercial properties with over 600 tenants. Our team is committed to delivering exceptional service to property owners and tenants while maintaining high standards of professionalism, organization, and responsiveness.

We are seeking an experienced and highly organized Administrative Assistant with strong property management knowledge and hands-on experience using Yardi software. This role is ideal for a proactive individual who thrives in a fast-paced environment and can effectively manage multiple priorities while serving as a key point of contact for tenants, vendors, and property managers.

Compensation

We offer a competitive compensation package that reflects experience, qualifications, and demonstrated property management expertise.

Salary Range: $40,000 – $60,000+ annually, depending on experience, Yardi proficiency, property management background, and overall qualifications.

Additional compensation and advancement opportunities may be available for candidates with extensive industry experience and proven performance.

Position Summary

The Administrative Assistant will play a critical role in supporting the daily operations of our property management portfolio. This position is responsible for coordinating tenant communications, scheduling maintenance and inspections, maintaining records within Yardi, assisting with lease administration, and ensuring efficient office operations across a large and diverse property portfolio.

The successful candidate must possess excellent communication skills, exceptional attention to detail, strong organizational abilities, and the capacity to manage a high volume of tenant interactions while maintaining a professional and customer-focused approach.

Key ResponsibilitiesTenant Communications

Serve as the primary point of contact for tenant inquiries via phone, email, and in-person interactions.
Respond promptly and professionally to tenant questions, concerns, and service requests.
Coordinate communication between tenants, property managers, maintenance personnel, and contractors.
Prepare and distribute notices, correspondence, lease-related documentation, and property updates.
Maintain detailed records of tenant communications and interactions within Yardi.

Scheduling & Coordination

Manage and coordinate maintenance requests, repairs, inspections, contractor visits, and property-related appointments.
Schedule move-ins, move-outs, property inspections, and vendor services.
Monitor work order progress and follow up to ensure timely completion.
Coordinate calendars and scheduling requirements for property managers and operational staff.
Communicate scheduling updates to tenants, contractors, and vendors as required.

Yardi Administration

Maintain accurate tenant, lease, property, and vendor records within Yardi.
Enter and update lease information, tenant data, and property records.
Generate reports and assist with data management and portfolio tracking.
Support rent collection processes and monitor account information.
Assist with accounts payable and accounts receivable functions as needed.
Ensure data integrity and accuracy across all Yardi records.

Administrative Support

Assist with lease administration, renewals, notices, and related documentation.
Prepare reports, spreadsheets, correspondence, and management summaries.
Maintain organized electronic and physical filing systems.
Support monthly operational reporting and document preparation.
Assist with special projects and administrative initiatives as assigned.
Provide day-to-day administrative support to property managers and senior leadership.

QualificationsRequired

Minimum 3 years of administrative experience in property management, real estate, or a related field.
Proven experience using Yardi property management software.
Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Excellent verbal and written communication skills.
Exceptional organizational and multitasking abilities.
Strong customer service and problem-solving skills.
Ability to manage a high volume of tenant communications while maintaining professionalism and accuracy.
Ability to work independently and prioritize competing deadlines.

Preferred

Experience supporting large residential and/or commercial property portfolios.
Knowledge of lease administration and property management processes.
Experience coordinating vendors, contractors, and maintenance services.
Basic accounting knowledge related to rent collection, accounts payable, and accounts receivable.
Familiarity with landlord-tenant regulations and industry best practices.

What We Offer

Competitive salary based on experience.
Opportunities for professional growth and advancement.
Stable employment with a well-established and expanding property management company.
Collaborative and supportive team environment.
Exposure to a large and diverse property portfolio.
Ongoing training and professional development opportunities.

How to Apply

Qualified candidates are encouraged to submit their resume along with a cover letter highlighting their property management experience, Yardi proficiency, and experience managing tenant communications and scheduling responsibilities.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: $45,000.00-$80,000.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

project management administrator jobs in ottawa, on

Property Management Administrator

Project Manager

Project Management Administrator

Office Administrator

Executive Director (Administrator) (Orillia)

Linux System Administrator

Manager, Financial Services

Team Lead - Dental Operations

Infrastructure Engineer & Application Support Specialist (Multiple Roles Available)

Administrateur des contrats/Contracts Administrator

Senior Marketing Advisor, Communications (9 month Contract)

Senior Azure Cloud DevOps Specialist

Project Administrator

Systems Administrator

Supervisor, Operation Services

Systems Administrator

Property Management Administrator

Supply Chain Specialist

Regional Administrator - Multi-Residential

Administrator/Senior Administrator, Public Sector Administration

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