Toronto, On Operations administrative coordinator Jobs – 452 Openings This Week

Accounting & Administrative Coordinator (AP Lead)
Whitaker Construction —East York, ON
- $47,000–$55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- No university degree
- Disability insurance
- Dental care
Quick apply
HVAC Customer Service Coordinator/Dispatcher
Confidential —North York, ON
- $22–$26 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
7d
Facilities Administrator
Confidential —Toronto, ON
- $20–$30 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
2h
Family Education Manager / Household Education Coordinator (Bilingual needed, Chinese and English)
Private Family —Richmond Hill, ON
- $85,000–$125,000 a year
- Weekends as needed
- Bilingual
- English
- In-person
- Store discount
- Vision care
Quick apply
Office Manager & Operations Coordinator
Unit Park —Toronto, ON
- $50,000–$55,000 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Manager of Operations & Innovation
South East Toronto Family Health Team —Toronto, ON
- $33.28–$36.11 an hour
- Full-time
- PMP
- Microsoft Office
- Bachelor's
- Disability insurance
- Dental care
Quick apply
Mandarin Speaking Warehouse Coordinator
Provalue Group Inc —Mississauga, ON
- $19–$24 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Lead, Governance and Executive Operations Coordinator
TORONTO LAWN TENNIS CLUB —Toronto, ON
- From $70,000 a year
- Full-time
- Writing skills
- Administrative experience
- In-person
- Disability insurance
- Dental care
Quick apply
Dental Treatment Coordinator/ Front Desk - Please Apply Only If You Have Dental Admin experience
Family Dental —Toronto, ON
- From $26 an hour
- Full-time
- Supervising experience
- Front desk
- Leadership
- Dental care
- Vision care
Quick apply
Dental Hygiene Program Clinical Coordinator
Oxford College —Mississauga, ON
- Part-time
- CPR Certification
- Customer service
- Word processing
- Dental care
- Vision care
Quick apply
3d
Procurement and Inventory Control Coordinator
CN Tower —Toronto, ON
- $51,800–$58,200 a year
- Temporary
- Bilingual
- Inventory control
- English
- Dental care
- Vision care
Client Care Coordinator
The Safehaven Project for Community Living —Toronto, ON
- Temporary
- Medical office experience
- In-person
- Communication skills
- Disability insurance
- Dental care
Quick apply
9d
Sales Coordinator
BFG Enterprise Services —Markham, ON
- $55,000–$65,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Construction Site Coordinator, GTA - 6 Months Contract
Dymon Storage —Toronto, ON
- $1,500 a week
- Contract
- Microsoft Word
- AutoCAD
- Microsoft Excel
Quick apply
2d
Safety & Administrative Coordinator
Eastern Charter —Greater Toronto Area, ON
- From $17.60 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Graphics & Administrative Coordinator
A-Protect Warranty Corporation —Concord, ON
- From $21 an hour
- Full-time
- Administrative experience
- Data entry
- Organizational skills
Quick apply
Insurance & Risk Management Administrator
SmartCentres —Vaughan, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
13d
Mandarin speaking Recruitment Coordinator
Provalue Group Inc. —Markham, ON
- $18–$22 an hour
- Full-time
- Bilingual
- Customer service
- English
- Mileage reimbursement
Quick apply
Marketing & Administrative Coordinator
I8IS INC. —Woodbridge, ON
- From $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Patient Care Coordinator - Dental Operations
Krest One Dental —Markham, ON
- $20–$25 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply

I want to receive the latest job alerts for operations administrative coordinator in toronto, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations administrative coordinator jobs near toronto, on

Treatment Coordinator jobs in Toronto, ON

Customer Service Coordinator jobs in North York, ON

Operations Manager jobs in Toronto, ON

Inventory Coordinator jobs in Toronto, ON

Office Coordinator jobs in Toronto, ON

Education Coordinator jobs in Richmond Hill, ON

Patient Care Coordinator jobs in Markham, ON

Warehouse Coordinator jobs in Mississauga, ON

Sales Coordinator jobs in Markham, ON

Site Coordinator jobs in Toronto, ON

Customer Care Coordinator jobs in Toronto, ON

Administrator jobs in Toronto, ON

Program Coordinator jobs in Mississauga, ON

Government Legal jobs in Ontario

Government Executive jobs in Ottawa, ON

Executive Chef jobs in Kelowna, BC

Government Of Alberta jobs in Alberta

Federal Government jobs in Toronto, ON

Government Executive jobs in Alberta

Treatment Coordinator jobs in The Beaches, ON

Accounting & Administrative Coordinator (AP Lead)

Whitaker Construction -
East York, ON

Quick apply

Job details

Full-time
$47,000–$55,000 a year

Qualifications

Post-secondary education
Filing
DEC
Microsoft Office
Administrative experience
Accounting
QuickBooks
Business
Associate's degree
Accounting
Communication skills
Time management

Full job description

Whitaker Construction is a progressive luxury residential construction company specializing in architecturally driven custom homes throughout Toronto and Prince Edward County. We are committed to delivering exceptional residences defined by superior craftsmanship, precision, and meticulous attention to detail. Our work is distinguished by an unwavering dedication to quality, organization, accountability, and structure, with a clear mission to provide our clients with an outstanding custom home-building experience.

At Whitaker Construction, we believe great projects are built by great people. We have created a collaborative, positive, and high-performing environment where motivated individuals can grow, contribute, and take pride in their work. Our team values integrity, accountability, craftsmanship, and continuous improvement, while maintaining a supportive and solutions-oriented culture.

We are currently seeking a highly organized and detail-oriented Accounting & Administrative Coordinator (AP Lead) to join our growing team. Reporting to the Director of Operations, this individual will play a key role in supporting day-to-day office operations, including clerical duties, data entry, accounts payable coordination and processing, weekly payroll administration, as well as the preparation, issuance, and tracking of purchase orders and construction change orders.

As a close-knit and collaborative team, we place strong emphasis on a positive and professional company culture. We value teamwork, communication, and mutual support as essential components of our success. The ideal candidate is a proactive, trustworthy team player who demonstrates flexibility, adaptability, and a willingness to embrace new challenges, while consistently contributing to a high-performing and solutions-oriented environment.

Responsibilities:

Office Administration Skills:

Strong organizational and administrative coordination abilities
High level of accuracy in data entry, documentation, and record-keeping
Proficient in managing office workflows and supporting daily operations
Professional handling of phone reception and front-line communications
Oversee and manage shared email inboxes, ensuring timely response and proper routing
Perform clerical duties, including word processing, document preparation, photocopying, and general office support as required
Process incoming and outgoing mail in an organized and timely manner
Ability to maintain and manage both digital and physical filing systems
Skilled in ordering and tracking office supplies and inventory needs
Comfortable supporting accounting and project coordination tasks as required
Strong multitasking abilities in a fast-paced, deadline-driven environment
Professional communication with internal teams, vendors, and stakeholders
Proficiency with QuickBooks and general office software systems

Accounts Payable Responsibilities:

Prepare, issue, and maintain accurate tracking of purchase orders in alignment with project requirements
Review and resolve two-way match discrepancies between vendor invoices and purchase orders, ensuring accuracy and compliance
Enter and maintain all project-related expenses within QuickBooks and project management systems with a high level of accuracy
Coordinate and process subcontractor payments in accordance with project timelines and approved payment schedules
Ensure all AP documentation is complete, organized, and properly filed for audit and project costing purposes
Liaise with project managers and vendors to support timely invoice approvals and payment processing

Client Billing (Bi-Weekly):

Prepare and issue bi-weekly client invoices in accordance with project progress and contract terms
Coordinate with Project Managers to confirm billing accuracy, including approved change orders and project updates
Review job cost reports to ensure all applicable expenses are captured and correctly allocated prior to invoicing
Maintain organized billing records and supporting documentation for all client invoices
Address and resolve billing inquiries in a timely and professional manner
Ensure accuracy, consistency, and alignment between accounting systems and project management records

Ideal Candidate Will Have:

Strong communication, organizational, and time management skills
A positive, professional, and team-oriented attitude with the ability to collaborate effectively
Knowledge of basic accounting principles, with proficiency in QuickBooks and Microsoft Office Suite
Strong attention to detail and a high level of accuracy in all work
An eagerness to learn and adapt to new systems, processes, and technologies in a fast-paced environment

Schedule:

Monday to Friday

Education:

Post-secondary education in Accounting, Business Administration, or a related field, or equivalent experience is preferred

Job Type: Full-time

Pay: $47,000.00-$55,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Paid time off
Vision care

Flexible language requirement:

French not required

Education:

DCS / DEC (preferred)

Experience:

Quickbooks: 3 years (required)
Administrative: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

operations administrative coordinator jobs in toronto, on

Accounting & Administrative Coordinator (AP Lead)

HVAC Customer Service Coordinator/Dispatcher

Facilities Administrator

Family Education Manager / Household Education Coordinator (Bilingual needed, Chinese and English)

Office Manager & Operations Coordinator

Manager of Operations & Innovation

Mandarin Speaking Warehouse Coordinator

Lead, Governance and Executive Operations Coordinator

Dental Treatment Coordinator/ Front Desk - Please Apply Only If You Have Dental Admin experience

Dental Hygiene Program Clinical Coordinator

Procurement and Inventory Control Coordinator

Client Care Coordinator

Sales Coordinator

Construction Site Coordinator, GTA - 6 Months Contract

Safety & Administrative Coordinator

Graphics & Administrative Coordinator

Insurance & Risk Management Administrator

Mandarin speaking Recruitment Coordinator

Marketing & Administrative Coordinator

Patient Care Coordinator - Dental Operations

I want to receive the latest job alerts for operations administrative coordinator in toronto, on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected