ADMINISTRATIVE ASSISTANT 2
City of Toronto —Toronto, ON
- $64,529–$91,111 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Audio Visual Project Manager
Doing Things Simply (DTS) —Scarborough, ON
- $70,000–$105,000 a year
- Weekends as needed
- Hybrid work
- PMP
- Microsoft Office
- Construction experience
- Wellness program
- Disability insurance
Quick apply
11d
Vice President - Legal
Pet Valu —Markham, ON
- Full-time
- Writing skills
- Merchandising
- English
Corporate Prepared Foods Manager
STARSKY FINE FOODS INC —Mississauga, ON
- $60,000–$70,000 a year
- Full-time
- Sales
- Customer service
- Sanitation
Quick apply
Maintenance/Engineering Manager - Hotel (6 Months Contract)
JRoss Hospitality Recruiters —Toronto, ON
- $72,000–$78,000 a year
- Weekends as needed
- Hotel
- Team management
- Plumbing
Quick apply
4d
Bilingual Inside Account Manager
Grand & Toy —Vaughan, ON
- $60,000–$65,000 a year
- Full-time
- CRM software
- English
- Microsoft Office
Quick apply
Accounting Assistant
Canada Energy Audit Ltd. —Richmond Hill, ON
- $40,000–$45,000 a year
- Full-time
- Accounting
- QuickBooks
- In-person
- Wellness program
- Paid time off
Quick apply
LEAD SIGN FABRICATOR – CUSTOM METAL FABRICATION
Everest Signs —Scarborough, ON
- $25–$35 an hour
- Overtime
- Forklift
- Assembly
- Supervising experience
Quick apply
4d
Sous Chef - Corporate Hospitality
Compass Group Canada —Toronto, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Merchandising
- Disability insurance
- Dental care
Quick apply
Maintenance Technician
Petra Hygienics Systems —Concord, ON
- $25–$35 an hour
- Full-time
- Microsoft Outlook
- Heavy lifting
- Schematics
Quick apply
Senior Tooling Engineer (Plastic Moulding)
INOAC Exterior Systems Inc —Etobicoke, ON
- From $90,000 a year
- Full-time
- CAD
- Engineering
- Math
- Dental care
- Paid time off
Quick apply
7d
Region Technical Mgr
TruGreen —Mississauga, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Customer service
Quick apply
Executive Chef
Hornblower —Toronto, ON
- $90,000 a year
- Weekends as needed
- Inventory management
- Customer service
- Writing skills
Quick apply
6d
Operation and Software Integration Manager
Pro-X Event —Mississauga, ON
- $80,000–$100,000 a year
- Weekends as needed
- Engineering
- English
- Bachelor's
- Dental care
- Paid time off
Quick apply
Route Salesperson
Mister Safety Shoes —Mississauga, ON
- $48,000 a year
- Full-time
- Hybrid work
- Customer service
- Merchandising
- Travel
- Dental care
- Employee assistance program
Quick apply
6d
Office & Corporate Affairs Administrator
YA YA Foods Corp —Toronto, ON
- $50,000 a year
- Full-time
- Microsoft Outlook
- SharePoint
- Front desk
Quick apply
6d
Procurement Administrator
ICON Visual Communications Inc. —Markham, ON
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Assistant General Manager
Doraji —Toronto, ON
- From $20 an hour
- Full-time
- Inventory management
- Supervising experience
- Quality Control
- Store discount
- Flexible schedule
Quick apply
Certified Cook I - The Shores of Port Credit
Verve Senior Living —Mississauga, ON
- $22–$23 an hour
- Part-time
- Inventory management
- Sanitation
- English
Quick apply
Director, Supply Chain and Distribution Enablement (Procurement)
Dexterra Group —Mississauga, ON
- $150,000–$160,000 a year
- Full-time
- Hybrid work
- ERP systems
- Bachelor's
- Mentoring
Quick apply

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ADMINISTRATIVE ASSISTANT 2

City of Toronto -
Toronto, ON

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Job details

Full-time
$64,529–$91,111 a year

Qualifications

Clerical processing
Computer operation
Contract management
Microsoft Excel
Microsoft Outlook
Document preparation
Administrative support experience
Filing
Administrative and business operations experience
Research
Complaint handling
Administrative experience
Transcription
Records retention
Project management
Report and presentation preparation
Written report writing
Customer service orientation
Recruiting
Contracts
Typing
Budgeting
Executive support experience
Data collection
Time management
Office experience

Full job description

Job ID: 66398
Job Category: Administrative
Division & Section: City Planning, CP Transportation Planning
Work Location: City Hall, 100 Queen St. W
Salary: $64,529.00 - $91,111.00, TX0003, Wage Grade AOS2
Job Type & Duration: Full-Time, Temporary (12 months) vacancy
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 17-Aug-2026 to 08-Sep-2026

Job Description

Reporting to the Director, Transportation Planning, the Administrative Assistant 2 performs varied administrative duties and program support functions for the Director and Section management team. Provides support to the Administrative Assistant 1 in the Director’s office, including back-up duties in his/her absence.

Major Responsibilities:

Budgeting/Financial/Staffing Administration

Exercises caution and discretion with labour relations, personnel and other confidential information. Prepares correspondence including that of a confidential nature.
Assists Director with recruitment processes and administration related to section complement
Assists with budget administration for the unit and with monitoring and tracking of budget expenditures, in consultation with the Chief Planner’s Office
Coordinates all contract administration related activities with the unit support staff and other section staff.
Prepares Purchase Requisitions for submission to Purchasing.

City Council Preparations and Tracking

Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, and briefing notes.
Formats Committee reports prior to signature.
Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
Tracks Council directions affecting the section workplan

Project Management and Workplan Tracking

With Director and Managers, formats and tracks section workplan
Leads section-wide administrative projects based on direction from the Director (e.g. record retention and archiving, electronic filing structure)
Conducts background research, investigations and retrieves information on various issues using a variety of information systems.
Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data, using a variety of City Corporate Applications and information systems.

Administrative Coordination

Performs varied administrative duties and clerical functions in connection with the operation of the Transportation Planning section
Attends internal meetings and takes/transcribes confidential minutes.
Provides backup and support to the Administrative Assistant 1 in his/her absence
Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
Ensures that the tracking and following up of requests is maintained and deadlines are met.
Liaises with and exchanges information with all levels of staff, elected officials and the public.
Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
Maintains continuous awareness of municipal matters, Corporation administrative systems and procedures, and major activities of the Office in order to provide effective administrative assistance.
Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
Coordinates and maintains a complex record/retrieval system.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Considerable experience in providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.

Considerable experience working with confidential materials and information for senior management, including preparing and formatting complex data reports, correspondence and charts related to organizing and reporting data, and statements to Council Committees.

Considerable experience planning and organizing meetings, conferences and/or special events, including taking meeting minutes, and required follow-up activities, with all levels of staff, elected officials, other levels of government and the public.

Considerable experience in a variety of software packages including Microsoft Office Suite, e.g. Word, PowerPoint, Excel, and Outlook.

Considerable experience in budget administration, e.g. preparing invoices for payment.

Ability to develop and implement administrative work procedures and systems.

Ability to research and gather information.

Highly developed customer service and interpersonal skills and proven ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, the members of the public and external contact.

Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.

Ability to exercise independent judgement and discretion in dealing with highly confidential operational matters and with management staff.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

Apply Now

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ADMINISTRATIVE ASSISTANT 2

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