Vancouver, Bc Archives Jobs – 57 Openings This Week

Executive Assistant to the CEO
Confidential —Vancouver, BC
- $70,000–$80,000 a year
- Overtime
- CRM software
- English
- Microsoft Office
Quick apply
Operations Administrator
MWL Demolition —Coquitlam, BC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
Administrative Assistant, Registration
Engineers and Geoscientists BC —Burnaby, BC
- $55,500–$62,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
File Clerk, Admin-Case Management
Squamish Nation —North Vancouver, BC
- $53,788–$67,235 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Office Administrator
DWB Consulting Services Ltd —North Vancouver, BC
- $24–$27 an hour
- Full-time
- Microsoft Outlook
- Maintenance
- Administrative experience
Quick apply
Office Coordinator
Brown Strachan Associates —Vancouver, BC
- $30–$35 an hour
- Part-time
- Microsoft Word
- Computer literacy
- Administrative experience
Quick apply
10d
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health —New Westminster, BC
- $26.42–$28.25 an hour
- Part-time
- Word processing
- Writing skills
- Administrative experience
5d
Records Assistant, Records, Information and Privacy Department
CPSBC Careers —Vancouver, BC
- $25 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Research
- Analysis skills
Quick apply
Student Information Systems Administrator - Continuing
School District #37 (Delta) —Delta, BC
- $33.57 an hour
- Full-time
- Word processing
- High school diploma or GED
- Data entry
Administrative Assistant
Klohn Crippen Berger —Vancouver, BC
- $48,000–$60,000 a year
- Hybrid work
- English
- Administrative experience
- High school diploma or GED
Quick apply
1d
Office Clerk (in-person)
Telus Health —Vancouver, BC
- Full-time
- Customer service
- English
- Continuous improvement
Administrative Assistant
MNP —Vancouver, BC
- $49,000–$67,500 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant, Ethics Program
PHSA —Vancouver, BC
- $49,445–$64,897 a year
- Part-time
- Word processing
- Writing skills
- High school diploma or GED
Production Coordinator (Junior, Mid. Senior)
Stellar Creative Lab —Vancouver, BC
- $50,000–$78,000 a year
- Full-time
- Google Suite
- Software troubleshooting
- Mentoring
Quick apply
Records Management Assistant
Musqueam Indian Band —Vancouver, BC
- Full-time
- Research
- Microsoft Office
- Master's degree
Quick apply
Administrative Assistant / Receptionist
Maple Reinders —Burnaby, BC
- $65,000–$75,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Windows
- Profit sharing
- Disability insurance
Quick apply
Retail Sales Associate
Clarks —Delta, BC
- $18.25 an hour
- Part-time
- Customer service
- Merchandising
- Maintenance
Quick apply
Visual Presentation Store Leader
Harry Rosen Inc. —Vancouver, BC
- $70,000 a year
- Full-time
- Sales
- Inventory management
- Merchandising
Quick apply
Discovery Operations Coordinator
Xenon Pharmaceuticals —Burnaby, BC
- $52,500–$62,300 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Research
- Disability insurance
- Dental care
Quick apply
Retail Keyholder
Clarks —Delta, BC
- $19.25–$21.00 an hour
- Part-time
- Customer service
- Merchandising
- Training & development
Quick apply
5d

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Executive Assistant to the CEO

Confidential
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$70,000–$80,000 a year

Qualifications

CRM software
Zoom
Post-secondary education
Administrative support experience
English
Microsoft Office
Databases
Administrative experience
Project management
Calendar management
Customer service orientation
Organizational skills
Computer skills
Clerical experience
Executive support experience
Business
Credit card reconciliation
Office experience

Full job description

Job Overview

We are a well-established non-profit organization seeking an experienced, senior-level Executive Assistant to provide high-level support to our CEO and Board of Directors. This is a full-time role for a candidate who wants meaningful responsibility at the center of a fast-moving, mission-driven organization.

This is a rewarding role, and it is also a demanding one. The right candidate is energized by variety, comfortable moving between executive support and formal governance work, and genuinely enjoys operating in a fast-paced environment.

You will need to work effectively both independently and as part of cross-departmental teams and have flexibility in your schedule, including availability outside standard business hours for Board and committee meetings, organizational events, and the CEO's needs. In exchange, this role offers real breadth and influence: you will sit close to executive decision-making and Board governance, and your work will be visible and valued at the highest levels of the organization.

Position Summary:

The Executive Assistant plays a pivotal role in advancing the organization's mission by providing seamless, high-level support to the CEO while also serving as administrative support for the Board and committees. This position optimizes the CEO's effectiveness through expert management of their calendar, travel, and communications, and ensures the Board of Directors and its committees are supported with polished, well-organized, and timely materials. The role requires navigating sensitive professional, organizational, and personal matters with confidentiality and sound judgment, enabling the CEO and the Board to focus on advancing the organization's vision and mission.

Key Responsibilities:

Executive Support to the CEO

Manage the CEO's complex calendar, scheduling meetings, prioritizing engagements, coordinating with stakeholders, and ensuring optimal time management.
Lead meeting coordination for the CEO, including agenda preparation, minute-taking, reminders, and tracking of follow-up items.
Manage the CEO's travel schedule, including flights, transportation, and accommodation, and produce detailed itineraries.
Coordinate expenses for the Executive Office, including monthly credit card reconciliations, accounts payable vouchers, and cheque exchanges for volunteers.
Receive and screen incoming and outgoing communications to and from the CEO, including mail, phone calls, walk-in visitors, and email.
Support the CEO's leadership roles on external peer networks and sector associations.
Coordinate inter-departmentally on detailed travel itineraries for VIP visitors.
Handle personal and sensitive matters on behalf of the CEO with discretion and attention to detail.

Board & Committee Governance Administration

For all Board and committee governance work, the Executive Assistant takes direction from the Head of Governance.

Own the full administrative lifecycle of Board and committee meetings, including scheduling, invitations, virtual meeting set-up, catering, and room bookings.
Prepare and distribute Board and committee meeting materials, including agendas, briefing notes, and reports.
Draft and format Board and committee meeting minutes and maintain accurate governance records and archives.
Track action items and follow up on outstanding materials as needed.
Maintain Board and committee onboarding materials, governance documents, and reference templates.
Maintain a centralized Board information portal or shared drive, keeping materials current and easy to access.
Support Board retreats and in-person meetings, including logistics, materials, and scheduling.

Qualifications:

Fluent, professional-level verbal and written English.
A minimum of 5 years of experience supporting senior executives (C-suite or equivalent) in a fast-paced organization.
Demonstrated experience supporting a Board of Directors or governing committees, including meeting logistics, minute-taking, and governance documentation.
Strong customer service orientation and the ability to engage with people at all levels, calmly and professionally.
Demonstrated advanced computer skills (Microsoft 365, Zoom, PDF editors, CRM databases, and comparable tools).
Exceptional organizational and project management skills, with the ability to manage a large volume of work and a variety of priorities.
Proven ability to work independently, exercising sound judgment and initiative, while also contributing effectively as part of cross-departmental teams.
A high degree of tact, discretion, and confidentiality.
Drive and flexibility to work outside standard business hours as needed, including evenings and weekends, and to be reachable for the CEO outside of standard hours when required.

Assets:

Prior experience in a non-profit, membership, or governance-driven organization.
Post-secondary education or professional training in business administration, governance, or a related field.

Compensation & Benefits:

Salary: $70,000 to $80,000 CAD annually, commensurate with experience.
Overtime and time in lieu: Hours worked outside the standard work week are compensated through a combination of overtime pay and time in lieu, in addition to base salary.
Schedule: Full-time, based on a standard 37.5-hour work week (9:00 am – 5:00 pm Mon-Fri), with regular flexibility required outside standard hours.
Extended health: Comprehensive extended health plan.
Retirement savings: Group RRSP with employer matching up to 5%.
Work location: In-person, Vancouver, BC.

This position provides an engaging opportunity for a detail-oriented professional eager to support executive leadership while contributing to the overall success of the organization.

Pay: $70,000.00-$80,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

archives jobs in vancouver, bc

Executive Assistant to the CEO

Operations Administrator

Administrative Assistant, Registration

File Clerk, Admin-Case Management

Office Administrator

Office Coordinator

Administrative Support Clerk, Mental Health and Substance Use Services

Records Assistant, Records, Information and Privacy Department

Student Information Systems Administrator - Continuing

Administrative Assistant

Office Clerk (in-person)

Administrative Assistant

Administrative Assistant, Ethics Program

Production Coordinator (Junior, Mid. Senior)

Records Management Assistant

Administrative Assistant / Receptionist

Retail Sales Associate

Visual Presentation Store Leader

Discovery Operations Coordinator

Retail Keyholder

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