Vaughan, On Operations assistant Jobs – 1430 Openings This Week

Assistant, Business
Definity Financial Corporation —Toronto, ON
- $51,300–$94,400 a year
- Full-time
- Hybrid work
- Finance
- Bachelor's
- Financial services
- Tuition reimbursement
- Paid time off
12d
Optometry Assistant (AI-Savvy Preferred)
Dr. Allyson Tang Optometrist —Vaughan, ON
- $34,500–$39,000 a year
- Full-time
- Customer service
- Research
- Patient care
- Store discount
- Profit sharing
Quick apply
3d
Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
- From $70,000 a year
- Weekends as needed
- Hospitality
- Microsoft Outlook
- Inventory management
- Dental care
- Paid time off
Quick apply
Controller
Cromark International (automotive industry recruiters) —Vaughan, ON
- $70,000–$95,000 a year
- Full-time
- No university degree
- Budgeting
- Leadership
- Store discount
- Dental care
Quick apply
1d
Senior Executive Assistant Top-Producing Real Estate Team
Harvey Kalles Real Estate —Toronto, ON
- $60,000–$75,000 a year
- Full-time
- Administrative experience
- Communication skills
- Marketing
Quick apply
Dental Receptionist/Assistant
Smile Aesthetics - Yorkville Prosthodontics —Toronto, ON
- $28–$35 an hour
- Full-time
- Administrative experience
- Financial services
- In-person
Quick apply
Pediatric Dentist
Keele and Sheppard Dentistry —Toronto, ON
- $91,369.64–$384,337.38 a year
- Part-time
- Pediatrics
- In-person
- Epic
- Flexible schedule
Quick apply
6d
Pediatric Dentist
Keele and Sheppard Dentistry —North York, ON
- $91,369.64–$384,337.38 a year
- Part-time
- Pediatrics
- In-person
- Epic
- Flexible schedule
Quick apply
6d
Director of Operations – Multi-Site Operations & Performance
Coast2Coast First Aid & Aquatics Inc. —Thornhill, ON
- From $115,000 a year
- Full-time
- Hospitality
- CPR Certification
- Google Suite
- Store discount
- Paid time off
Quick apply
Certified Level II Dental Assistant
katbab dentistry —Thornhill, ON
- From $25 an hour
- English
- Cleaning
- Pediatrics
- Dental care
- Vision care
Quick apply
11d
Assistant Project Manager
SmartCentres —Vaughan, ON
- Full-time
- Microsoft Word
- Civil engineering
- Customer service
Quick apply
Veterinary Practice Manager
Prince Edward Animal Clinic —Etobicoke, ON
- From $95,000 a year
- Full-time
- Management
- Inventory management
- Administrative experience
- Dental care
Quick apply
Assistant Property Manager
KG Group —North York, ON
- $31 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- Writing skills
Quick apply
11d
Assistant Manager
Access Storage —Etobicoke, ON
- $19 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Investment Advisor Assistant
Canaccord Genuity Corp. —Toronto, ON
- $65,000–$70,000 a year
- Full-time
- Salesforce
- Microsoft Office
- Organizational skills
Dental Assistant Level II - NDAEB Certified
'Smile Solutions' Orthodontists —Brampton, ON
- $24–$29 an hour
- Full-time
- Pediatrics
- In-person
- Epic
- Dental care
Quick apply
7d
Pharmacy Assistant- Full-Time (On site, Mississauga, ON)
Felix Pharmacy —Mississauga, ON
- $20 an hour
- Full-time
- English
- High school diploma or GED
- Patient care
- Dental care
- Vision care
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
- $45,000–$55,000 a year
- Full-time
- Google Suite
- Research
- Driving
- Mileage reimbursement
- Paid time off
Quick apply
6d
Personal Trainer/ Head Coach (Best culture, wage, schedule, & mentorship in Mississauga)
Training For Warriors SAUGA —Mississauga, ON
- $50,000–$65,000 a year
- Full-time
- Management
- Sales
- Customer service
- Paid time off
- Flexible schedule
Quick apply
Associate Dentist
College & Dufferin Dental Clinic —Toronto, ON
- Up to $341,375.68 a year
- 8 hour shift
- Patient care
- Organizational skills
- In-person
- Dental care
- Flexible schedule
Quick apply

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operations assistant jobs near vaughan, on

Assistant, Business

Definity Financial Corporation -
Toronto, ON

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Job details

Full-time
$51,300–$94,400 a year
12 days ago

Qualifications

Document preparation
Event coordination
Administrative support experience
Process improvement
Finance
Copy editing
Bachelor's
Calendar management
Report and presentation preparation
Financial services
Executive support experience
Productivity software
Cross-functional collaboration
Business
Communication skills
Team coordination
Cross-functional communication
Project progress tracking
Time management

Full job description

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.

The Opportunity

The Business Assistant provides high-level executive, administrative and strategic support to the SVP, Chief Actuary. This role requires an exceptionally organized, proactive and discreet professional who can manage complex schedules, coordinate cross-functional communications, and assist in the preparation of sensitive reports. The ideal candidate will act as a seamless extension of the SVP, Chief Actuary, anticipating needs, streamlining workflows, and ensuring the efficient operation of the Corporate Actuarial senior leadership team.

What to Expect

Manage the SVP, Chief Actuary’s calendar, prioritizing urgent requests and aligning schedules with business priorities.
Coordinate executive and departmental meetings, including agendas, materials, minutes, and action item tracking.
Oversee inbox management, draft correspondence, and escalate urgent regulatory or financial matters as needed.
Arrange travel, prepare and reconcile expense reports, and provide day-to-day administrative support.
Prepare, edit, and format key documents, including Board materials, regulatory filings, reports, and presentations.
Act as the primary liaison between the SVP, Chief Actuary, internal stakeholders, external partners, and regulatory bodies.
Support reporting, project tracking, KPI monitoring, system access management, and onboarding/offboarding activities.

What you Bring

Minimum of 5+ years of experience supporting C-level or Senior Vice President executives, preferably within the insurance, financial services or corporate risk sectors.
Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word) and executive calendar management tools. Familiarity with financial/actuarial terminology is a significant asset.
Proven ability to handle highly sensitive financial, regulatory, and organizational data with integrity.
Exceptional attention to detail, particularly when proofreading reports containing financial figures and data models.
Ability to anticipate the SVP, Chief Actuary’s needs, identify potential scheduling or project conflicts, and resolve them independently.
Outstanding written and verbal communication skills, with the ability to interact professionally with board members, executives, and external regulators.
Excellent organizational and time management skills. You’re a superior planner, organizer and coordinator.

Salary Range: $51,300-$94,400

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

This position is being posted to fill an existing vacancy.

Interested in this role, but don’t meet every requirement? We encourage you to apply! We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success.

What’s in it for you?

Hybrid work schedule for most roles
Company share ownership program
Incentive Program - Eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.
Pension and savings programs, with company-matched RRSP contributions
Paid volunteer days and company matching on charitable donations
Educational resources, tuition assistance, and paid time off to study for exams
Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
Wellness and recognition programs
Discounts on products and services

Go ahead and expect a lot — you deserve it.

It’s better here — but don’t take our word for it. Definity was named by Great Place to Work® as one of the Best Workplaces™ in Canada for women, for youth, and for inclusion.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting [email protected].

As part of Definity’s commitment to reconciliation, we acknowledge that our work, meetings, and travel take place on the lands now known as Canada, and recognize the enduring presence, wisdom, and stewardship of the First Nations, Métis, and Inuit peoples who have long cared for these lands.

Background checks

This role requires successful clearance of background checks (including criminal checks and leadership references).

#LI-Hybrid

Apply Now

Refine Your Search

operations assistant jobs in vaughan, on

Assistant, Business

Optometry Assistant (AI-Savvy Preferred)

Executive Assistant & Family Office Coordinator

Controller

Senior Executive Assistant Top-Producing Real Estate Team

Dental Receptionist/Assistant

Pediatric Dentist

Pediatric Dentist

Director of Operations – Multi-Site Operations & Performance

Certified Level II Dental Assistant

Assistant Project Manager

Veterinary Practice Manager

Assistant Property Manager

Assistant Manager

Investment Advisor Assistant

Dental Assistant Level II - NDAEB Certified

Pharmacy Assistant- Full-Time (On site, Mississauga, ON)

Executive Assistant to Managing Director

Personal Trainer/ Head Coach (Best culture, wage, schedule, & mentorship in Mississauga)

Associate Dentist

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