Victoria, Bc Administrative services Jobs – 485 Openings This Week

Administrative - Operations Team Member
South Island Mechanical Ltd. —Victoria, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
10d
RMX Concrete Plant Operator/Dispatcher
Independent Concrete Ltd. —Victoria, BC
- $30.20–$37.25 an hour
- Full-time
- Customer service
- Math
- Team management
Quick apply
Part-Time Associate Dentist
General Practice Victoria —Victoria, BC
- $350,000–$600,000 a year
- Full-time
- Patient care
- In-person
- Associate's degree
Quick apply
Lead Esthetician
The Parkside Spa —Victoria, BC
- $21.50–$44.00 an hour
- Weekends as needed
- Customer service
- Sanitation
- Research
- Wellness program
- Paid time off
Quick apply
Accounts Receivable - Operations Team Member
South Island Mechanical Ltd. —Langford, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
2d
Physiotherapist
Avalon Health —Victoria, BC
- $80,000–$150,000 a year
- Part-time
- Patient care
- Pediatrics
- In-person
- Paid time off
- Flexible schedule
Quick apply
12d
Field Service Technician - Multifunction Printers
Ricoh Canada —Victoria, BC
- $43,000–$55,000 a year
- Overtime
- Inventory control
- Customer service
- Maintenance
- Dental care
- Paid time off
Quick apply
Advisor, Auto Insurance
Waypoint Insurance —Saanichton, BC
- $43,000–$50,000 a year
- Full-time
- CRM software
- Sales
- Customer service
- Dental care
- Paid time off
Quick apply
Receptionist
Burkett Asset Management —Victoria, BC
- $50,000–$58,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- High school diploma or GED
- Dental care
- Paid time off
11d
Practice Manager
P3 Veterinary Partners —Victoria, BC
- $50,000–$70,000 a year
- Full-time
- Customer service
- Restaurant management
- Team management
- Store discount
- Wellness program
Quick apply
Dental Office Administrator
Poplar Dental Centre —Victoria, BC
- $22–$26 an hour
- Full-time
- Administrative experience
- Organizational skills
- Front desk
- Dental care
Quick apply
11d
Bookkeeper
Carfra Lawton LLP —Victoria, BC
- $55,000–$80,000 a year
- Full-time
- In-person
- Business
- Accounting
- Disability insurance
- Dental care
Quick apply
Manager of Finance and Administration
1Up Victoria Single Parent Resource Centre —Victoria, BC
- $64,000–$70,000 a year
- Full-time
- Microsoft Office
- Finance
- Administrative experience
- Mileage reimbursement
- Dental care
Quick apply
11d
Community Occupational Therapist - Langford and Westshore
CBI Health —Victoria, BC
- $60–$72 an hour
- Travel
- Patient care
- Dental care
- Vision care
Quick apply
Administrative Financial Project Coordinator
Central Utility Services —Malahat, BC
- $27–$30 an hour
- Full-time
- CRM software
- Microsoft Office
- Finance
- Disability insurance
- Dental care
Quick apply
12d
Accounts Payable Clerk
Central Construction Materials Langford —Langford, BC
- $20–$25 an hour
- Full-time
- Data analysis skills
- Analysis skills
- Data entry
- Store discount
- Disability insurance
Quick apply
Optical Dispenser
Opto-Mization Neurovisual Performance —Victoria, BC
- $23–$26 an hour
- Full-time
- Microsoft Word
- Sales
- Customer service
- Store discount
- Tuition reimbursement
Quick apply
Community Occupational Therapist
CBI Health —Victoria, BC
- $60–$72 an hour
- Travel
- Patient care
- Dental care
- Vision care
Quick apply
Residential Manager (Victoria)
Integra Support Services —Victoria, BC
- $34–$36 an hour
- Weekends as needed
- Experience working with individuals with developmental disabilities
- Administrative experience
- Supervising experience
- Dental care
Quick apply
Adventure Park Manager
WildPlay —Victoria, BC
- $55,000–$60,000 a year
- Full-time
- Microsoft Office
- Business development
- Continuous improvement
Quick apply
2d

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administrative services jobs near victoria, bc

Administrative - Operations Team Member

South Island Mechanical Ltd.
Victoria, BC

Quick apply

Job details

Permanent | Full-time
$54,000–$56,000 a year
10 days ago

Qualifications

Computer operation
Google Suite
Schedule management
Customer service orientation
MacOS
Computer skills
Customer support
Work order management
Communication skills
Client interaction
Property management
Team coordination
Office experience

Full job description

Are you ridiculously organized, great with people, and strangely satisfied by turning chaos into a perfectly coordinated schedule?

We might be looking for you.

South Island Mechanical is looking for an experienced Operations Coordinator to join our team. This is a fast-paced, hands-on role at the centre of our day-to-day service operations — coordinating technicians, clients, schedules, parts, quotes and all the moving pieces in between.

If you’re the person who notices what needs to happen before someone asks, keeps track of 17 things without losing #18, and genuinely enjoys getting things DONE... keep reading.

What You'll Do

No two days are exactly the same, but you'll be responsible for things like:

Coordinating and dispatching service calls and scheduled work
Managing and monitoring technician schedules for accuracy and completeness
Answering incoming calls and assisting clients with service requests
Working collaboratively with our Operations Team to coordinate jobs from start to finish
Preparing quotes, ordering parts and coordinating required materials
Following up on outstanding quotes and service requirements
Facilitating manufacturer and supplier warranties
Preparing and processing service invoicing
Preparing client reports, maintaining equipment checklists and asset records.
Receiving parts and updating jobs accordingly
Coordinating and maintaining the weekly on-call schedule
Liaising with property managers and contract clients to coordinate service calls, follow-ups and ongoing requirements
Maintaining accurate client and job records
Helping facilitate and organize our asset management program
Keeping clients informed and making sure the details are taken care of

In short: you help keep Operations operating.

Who We're Looking For

Organization isn't something you try to do — it's just how your brain works.

You're comfortable managing a varied workload, shifting priorities and plenty of moving pieces without losing sight of the details. You take initiative, follow things through, communicate well and are comfortable taking ownership of your work.

You're also:

Exceptionally organized and detail-oriented
Dependable, reliable and accountable
Friendly, approachable and professional
Confident communicating with clients, technicians and suppliers
Strong in both written and verbal communication
Comfortable working independently and collaboratively
Naturally proactive and willing to take ownership
Tech-savvy and comfortable learning new systems
Able to prioritize effectively in a fast-paced, changing environment
Experienced in an office environment, ideally 5+ years

Experience with commercial service, trades, construction, property management or a similar fast-paced environment would be a definite asset.

Tech Skills

You'll be working with technology every day, so being comfortable behind a computer is important.

Experience with the following is an asset:

Google Workspace — Gmail, Drive, Calendar, Keep, Sheets, etc.
Mac / Apple operating systems
Pages and Numbers
Scheduling and service management software
HVAC/R or mechanical terminology

Don't know the difference between an RTU and an AHU yet? We can work with that.

Who Are We?

South Island Mechanical Ltd. is a locally owned commercial HVAC/R and mechanical service company serving Greater Victoria and South Vancouver Island.

We're growing, but we're big believers that growth shouldn't mean losing the culture that got us here.

We work hard, help each other out and take what we do seriously — without taking ourselves too seriously.

We offer a professional, positive and supportive workplace, a pretty awesome team, and a role where the work you do genuinely matters to our day-to-day success.

What We Offer

Full-time, permanent position
Monday–Friday schedule
Wages aligned with Greater Victoria's current Living Wage rate
Employer-paid extended health and dental benefits
Paid vacation
6 paid sick days annually
Casual dress
On-site parking
Company events and team activities
A supportive, collaborative work environment
Stability and opportunity with a growing local company

Think you'd fit in?

We'd love to hear from you.

Send us your resume and tell us a little about yourself — especially why you think you'd be a great addition to our Operations Team.

Job Types: Full-time, Permanent

Pay: $54,000.00-$56,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
Life insurance
Paid time off
Vision care

Experience:

Administrative: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative services jobs in victoria, bc

Administrative - Operations Team Member

RMX Concrete Plant Operator/Dispatcher

Part-Time Associate Dentist

Lead Esthetician

Accounts Receivable - Operations Team Member

Physiotherapist

Field Service Technician - Multifunction Printers

Advisor, Auto Insurance

Receptionist

Practice Manager

Dental Office Administrator

Bookkeeper

Manager of Finance and Administration

Community Occupational Therapist - Langford and Westshore

Administrative Financial Project Coordinator

Accounts Payable Clerk

Optical Dispenser

Community Occupational Therapist

Residential Manager (Victoria)

Adventure Park Manager

I want to receive the latest job alerts for administrative services in victoria, bc

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