Windsor On Office administration Jobs – 44 Openings This Week

Executive Assistant
Cedar Valley —Windsor, ON
- $60,000–$70,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Bachelor's
Quick apply
10d
Medical Office Assistant
Confidential —Windsor, ON
- $18–$22 an hour
- Temporary
- Inventory control
- Customer service
- Medical office experience
- Flexible schedule
Quick apply
Medical Office Administrator
Confidential —Windsor, ON
- From $25 an hour
- Full-time
- Inventory control
- Medical office experience
- Administrative experience
Quick apply
Receptionist/Administration
Doher & Company Chartered Accountants —Windsor, ON
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Manager, Administration
City of Windsor —Windsor, ON
- $106,903.33–$129,942.31 a year
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Master's degree
Quick apply
2d
Data Entry Operator
IIQAF —Windsor, ON
- $25–$35 an hour
- Full-time
- Hospitality
- ERP systems
- Microsoft Office
Quick apply
Administrative Assistant / Office Administrator (Part-Time)
ASAMAKA INDUSTRIES LTD —Windsor, ON
- From $19 an hour
- Part-time
- Hybrid work
- Google Suite
- Microsoft Outlook
- Administrative experience
- Employee assistance program
- Flexible schedule
Quick apply
14h
Hygiene Scheduler & Dental Office Floater
East Riverside Dental Centre —Windsor, ON
- $22–$24 an hour
- Full-time
Quick apply
Administration Assistant-Mortgage (Support)
WFCU Credit Union —Windsor, ON
- $42,750–$54,500 a year
- Full-time
- Customer service
- Computer literacy
- Microsoft Office
- Wellness program
- Designated paid holidays
Quick apply
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Medical Office Assistant
Pancare Inc. —Windsor, ON
- $20–$22 an hour
- Part-time
- Microsoft Office
- High school diploma or GED
- Analysis skills
Quick apply
8d
Medical Secretary/Receptionist
Riverside Walk in Clinic —Windsor, ON
- $18–$20 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
Quick apply
14h
RECEPTIONIST, PART-TIME
Lifetimes on Riverside —Windsor, ON
- $19.09 an hour
- Part-time
- Hospitality
- Word processing
- English
Quick apply
12d
Finance & Office Administration
World Water Operator Training Company Inc. —Windsor, ON
- From $60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Dental care
- Vision care
Quick apply
2d
Administrative Assistant Part Time
First Student —Windsor, ON
- $19 an hour
- Part-time
- Microsoft Powerpoint
- Word processing
- Recruiting
Quick apply
8d
Front Desk Receptionist
Advanced Rehabilitation Centres Inc. —Windsor, ON
- $18–$22 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Flexible schedule
Quick apply
8d
Administrative Assistant, Consumer Insolvency
MNP —Windsor, ON
- $40,000–$65,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Receptionist for Chiropractic Office
Dr. Julie Boscariol —Windsor, ON
- From $19.50 an hour
- Part-time
- Organizational skills
- Front desk
- Cleaning
Quick apply
Administrative Assistant
Douglas Marketing Group —Windsor, ON
- $50,000 a year
- Full-time
- CRM software
- Writing skills
- Data analysis skills
- Dental care
- Paid time off
Quick apply
Full Time Reception and Office Support Staff
Housing Information Services —Windsor, ON
- $21.50–$23.50 an hour
- Weekends as needed
- Microsoft Outlook
- Administrative experience
- Data entry
Quick apply
12d

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Executive Assistant

Cedar Valley -
Windsor, ON

Quick apply

Job details

Full-time
$60,000–$70,000 a year
10 days ago

Qualifications

Google Suite
Document preparation
Supplier management experience
Spreadsheets
Administrative support experience
Logistics
Purchase order management
Administrative and business operations experience
Microsoft Office
Copy editing
Bachelor's
Stakeholder coordination
Report and presentation preparation
Executive support experience
Appointment scheduling
Proofreading
Document management
Cross-functional collaboration
Communication skills
Team coordination
Cross-functional communication
Investor relations

Full job description

POSITION SUMMARY

The Executive Assistant provides high-level administrative and operational support directly to Cedar Valley's Chief Executive Officer and Chief Operating Officer, serving as a trusted right hand across calendar management, cross-functional coordination, board and investor logistics, and the fast-moving cadence unique to a consumer-packaged goods organization — from retailer meetings and category reviews to trade shows and new product launches. This role requires someone who understands (or can quickly learn) the rhythm of the CPG calendar and can anticipate the needs of two executives operating across sales, marketing, supply chain, and finance.

KEY RESPONSIBILITIES

Executive & Calendar Support

Manage complex, shifting calendars for the CEO and COO, proactively resolving conflicts and prioritizing time against critical retailer, board, and cross-functional commitments.
Coordinate domestic and occasional international travel, including logistics for retailer headquarter visits, trade shows, broker summits, and manufacturing/co-packer site visits.
Prepare, proofread, and format executive communications, presentations, and correspondence, including board decks, investor updates, and retailer-facing materials.
Process expense reports, purchase orders, and invoices in line with company policy, including trade show and travel spend.

CPG-Specific Cross-Functional Coordination

Support scheduling and logistics for key retailer touchpoints — category reviews, line reviews, and buyer meetings with partners such as Walmart, Target, Kroger, and Costco.
Coordinate internal meeting cadences tied to the teams calendar requirements, including Sales & Operations Planning (S&OP), monthly and quarterly business reviews, and others as they come.
Assist coordinating logistics for major industry trade shows and events (e.g., Expo West, Sweets & Snacks Expo, national broker conferences), including booth staffing schedules, travel, and meeting agendas.
Liaise with brokers, distributors, co-manufacturers, suppliers and retail partners as needed to schedule meetings and maintain executive contact calendars.

Operations, Compliance & Project Support

Order and manage office and operational supplies to keep the executive office and broader team running smoothly.
Coordinate outbound product sample shipments to retail buyers, brokers, co-manufacturers, and trade show contacts, tracking orders through to delivery.
Prepare and submit required regulatory filings — including Ontario's Blue Box (extended producer responsibility) annual packaging report — tracking deadlines and compiling supporting documentation.
Support grant and funding applications by gathering required documentation, coordinating input from Finance and leadership, and tracking submission deadlines.
Collect, organize, and maintain documents and materials for active projects, meetings, and retailer or board presentations, ensuring the right version is always accessible to stakeholders.
Coordinate the printing and production of materials — sell sheets, presentation decks, signage, and event collateral — with internal teams or outside print vendors.

Meetings, Board & Governance Support

Own logistics for leadership team meetings, offsites, and board of directors meetings, including scheduling, room/vendor booking, and materials preparation.
Take detailed notes during meetings and events, and distribute clear, action-oriented summary emails to attendees and stakeholders afterward.
Maintain confidentiality on sensitive business matters, including financial performance, retailer negotiations, and organizational changes.

Office & Team Operations

Serve as a key point of contact between the executive office and internal departments (Sales, Marketing, R&D, Supply Chain, Finance, HR).
Help plan company events, team offsites, and culture initiatives that support a fast-growing CPG organization.
Perform other duties, ad hoc projects, and special initiatives as assigned by the CEO and COO; flexibility and a proactive, no-task-too-small mindset are essential in this fast-paced environment.

QUALIFICATIONS

Required

2–3 years of experience as an Executive Assistant or administrative professional, ideally supporting senior leadership within CPG, retail, or a related consumer-facing industry.
Demonstrated ability to manage complex calendars, travel, and competing priorities across multiple stakeholders with discretion and professionalism.
Advanced proficiency in Microsoft Office and/or Google Workspace (calendar, slides/decks, spreadsheets); comfort with expense and travel platforms
Exceptional written and verbal communication skills, with strong attention to detail in executive-facing materials.
Proven ability to work cross-functionally and build trusted relationships with internal teams and external partners such as brokers, retailers, and vendors.

Preferred

Prior experience supporting executives in a CPG, food & beverage, beauty, or household products company.
Familiarity with retailer portals, category review cycles, or trade promotion/trade spend processes.
Experience coordinating logistics for industry trade shows or large-scale broker/retailer events.
Experience supporting board of directors meetings or investor relations activities.

SKILLS & COMPETENCIES

Discretion and sound judgment when handling confidential business, financial, and personnel information.
Highly organized with strong prioritization skills in a fast-paced, deadline-driven environment.
Resourceful problem-solver who anticipates needs before being asked.
Polished, professional presence when interfacing with retail buyers, board members, investors, and senior leadership.
Adaptable and calm under pressure, comfortable with shifting priorities typical of a growing CPG business.

Pay: $60,000.00-$70,000.00 per year

Education:

Bachelor's Degree (required)

Experience:

Executive Assistant: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

office administration jobs in windsor on

Executive Assistant

Medical Office Assistant

Medical Office Administrator

Receptionist/Administration

Manager, Administration

Data Entry Operator

Administrative Assistant / Office Administrator (Part-Time)

Hygiene Scheduler & Dental Office Floater

Administration Assistant-Mortgage (Support)

Unit Clerk (Orillia)

Medical Office Assistant

Medical Secretary/Receptionist

RECEPTIONIST, PART-TIME

Finance & Office Administration

Administrative Assistant Part Time

Front Desk Receptionist

Administrative Assistant, Consumer Insolvency

Receptionist for Chiropractic Office

Administrative Assistant

Full Time Reception and Office Support Staff

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