Cosmetica is recognized for innovation, excellence, and commercialization with award-winning products. From concept to creation, we offer an unparalleled array of services that will inspire, create and deliver every step of the way. We value and recognize talent and want you to help us create beauty in the world! At Cosmetica Laboratories, we are committed to growing our internal employees and developing them to become the best version of themselves.
Cosmetica Laboratories Inc. is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Chief Executive Officer (CEO). This role serves as a trusted partner to the CEO, ensuring the effective management of priorities, communications, schedules, and key business initiatives.
The ideal candidate is resourceful, adaptable, and capable of anticipating needs in a fast-paced, dynamic environment. This individual will exercise sound judgment, maintain the highest level of confidentiality, and foster strong relationships with internal and external stakeholders. In addition to supporting the CEO, the Executive Assistant will provide REMOTE administrative support to other members of the Executive Leadership Team as required.
Key Responsibilities
Executive Support
- Serve as the primary point of contact between the CEO and internal and external stakeholders, maintaining a highly professional, polished, and service-oriented approach.
- Manage the CEO’s complex and evolving calendar, prioritizing appointments, meetings, events, and travel arrangements to optimize time and efficiency.
- Coordinate domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
- Prepare, review, and edit correspondence, presentations, reports, meeting materials, and other executive communications.
- Support the CEO in preparing for meetings, presentations, board discussions, and strategic initiatives through research, data gathering, and document preparation.
- Track key action items, deadlines, and follow-ups to ensure timely completion of commitments and deliverables.
- Anticipate the CEO’s needs and proactively address administrative and operational requirements.
- Handle sensitive, confidential, and business-critical information with discretion and professionalism.
Executive and Administrative Operations
- Coordinate executive meetings, leadership meetings, off-site events, and company functions, including scheduling, logistics, agendas, meeting materials, and catering arrangements.
- Prepare and process expense reports, purchase requests, and other administrative documentation.
- Manage incoming correspondence, communications, and requests, ensuring appropriate prioritization and follow-through.
- Maintain organized electronic and physical filing systems, records, and documentation.
- Support special projects and strategic initiatives as assigned by the CEO and Executive Leadership Team.
- Assist with the preparation and distribution of executive communications and company-wide announcements as required.
Executive Team Support
- Provide administrative support to other Executives and members of the Executive Leadership Team as required.
- Assist with scheduling, meeting coordination, travel arrangements, and project support for additional executives during periods of high demand or business need.
- Contribute to a collaborative and team-oriented administrative support function across the organization.
Qualifications & Experience
- Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
- Minimum 5 years of experience supporting senior executives, preferably at the CEO, President, or Executive Leadership Team level.
- Demonstrated experience managing complex calendars, travel arrangements, executive communications, and confidential information.
- Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities simultaneously.
- Strong business acumen and professional judgment, with the ability to anticipate needs and solve problems proactively.
- Excellent verbal and written communication skills.
- Advanced proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and modern workplace technologies.
- Strong interpersonal skills with the ability to build relationships at all levels of the organization and with external stakeholders.
- Ability to work independently, exercise discretion, and maintain confidentiality in all matters.
- Strong attention to detail and commitment to producing high-quality work.
- Professional, adaptable, and service-oriented approach in a fast-paced environment.
Core Competencies
- Executive Presence
- Communication & Relationship Management
- Confidentiality & Integrity
- Organization & Prioritization
- Proactive Problem Solving
- Adaptability & Agility
- Collaboration & Teamwork
- Customer Service Excellence
- Attention to Detail
Total Rewards
The expected base salary range for this part-time role is $35,000-$45,000 annually.
In addition to base compensation, Cosmetica offers a competitive total rewards package which may include bonus eligibility, benefits, paid time off, wellness initiatives, and other employee programs.
Final compensation will be determined based on relevant experience, skills, market conditions, and internal equity.
Additional Information
Cosmetica Laboratories Inc. utilizes AI-assisted tools as part of its recruitment and hiring process. These tools are used to enhance equity, efficiency, and consistency. All hiring decisions are made by qualified personnel in accordance with applicable laws and company policies.
Cosmetica Laboratories Inc. is committed to fostering an inclusive, equitable, and respectful workplace. We value diverse perspectives and experiences and are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates.
Interested candidates are welcome to submit their resume and cover letter directly to this posting by July 8 2026. We thank all candidates for their interest; however, only those selected to move forward in the recruitment process will be contacted.
Cosmetica Laboratories Inc. is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.
