Ongwanada Jobs

Temporary Full Time Administrative Assistant – MNU-26-07
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Permanent Full Time Administrative Assistant – MNU-26-06
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Temporary Part Time Staffing Clerk – MNU-26-10
Ongwanada Resource Centre —Kingston, ON
- $28.84–$30.60 an hour
- Temporary
- Organizational skills
- Communication skills
Permanent Casual Treatment Counsellor – OP-26-45
Ongwanada Resource Centre —Kingston, ON
- $32.12–$33.16 an hour
- CPR Certification
- Bachelor's
- First Aid Certification
Permanent Part Time Pharmacist- MNU-26-01
Ongwanada Resource Centre —Kingston, ON
- $48.56–$53.63 an hour
- Part-time
- Organizational skills
- Computer skills
- Communication skills
Permanent Full Time Professional Lead, Psychologist
Ongwanada Resource Centre —Kingston, ON
- $56.30–$70.37 an hour
- Full-time
- Bilingual
- Doctoral degree
- English
Permanent Full Time Registered Practical Nurse – OP-26-107
Ongwanada Resource Centre —Kingston, ON
- $31.89–$34.49 an hour
- Full-time
- CPR Certification
- Nursing
- Analysis skills
Temporary Part Time Registered Practical Nurse - OP-26-85
Ongwanada Resource Centre —Kingston, ON
- $31.89–$34.49 an hour
- Temporary
- CPR Certification
- Nursing
- Analysis skills

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Temporary Full Time Administrative Assistant – MNU-26-07

Ongwanada Resource Centre -
Kingston, ON

Apply Now

Job details

Temporary | Full-time
$28.84–$32.14 an hour

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Filing
English
Microsoft Office
Administrative experience
Records management
Organizational skills
College diploma
Business
Time management

Full job description

File No: MNU-26-07
Date Posted: June 8, 2026
Closing Date: Until Filled
Dates of Vacancy: June 22, 2026 – June 21, 2027
Hours of Work: 70 hours per pay period
Wage: Hourly: $28.84 – $32.14
This posting is for an existing vacancy.

Please submit a Cover Letter & Current Resume quoting file number to [email protected].

Position Summary:
The Administrative Assistant performs administrative and clerical duties to support the efficient operation of services and programs. This role provides administrative coordination, manages schedules and documentation, supports meetings and reporting requirements, and ensures information is maintained accurately and confidentially.

All employees are responsible for promoting and implementing Ongwanada’s mission, vision, values, and service principles, and for fulfilling responsibilities in accordance with all applicable legislation, policies, and procedures.

Primary Duties and Responsibilities:

Administrative Coordination

Maintain and coordinate schedules, appointments, referrals, and meetings
Ensure required information is available to support meetings and decision-making
Prioritize and distribute correspondence
Prepare outgoing correspondence as directed
Arrange travel plans and support administrative projects as required
Prepare data and information for reporting purposes

Scheduling & Office Support

Prepare and maintain employee time, attendance, and vacation schedules as assigned
Monitor competing priorities and proactively address scheduling conflicts
Support the coordination of activities, tasks, and projects within established timelines

Records & Information Management

Maintain electronic and paper filing systems
Ensure information, records, and tasks are updated and tracked appropriately
Develop and maintain document retention and destruction schedules
Ensure confidential information is managed, retained, and disposed of in accordance with organizational requirements

Meeting & Documentation Support

Develop meeting agendas and distribute meeting materials within required timelines
Attend meetings and record meeting minutes as required
Prepare, distribute, and retain correspondence, meeting minutes, and related documentation
Ensure confidential files and meeting records are securely maintained

Other
Duties and responsibilities may change or vary based on operational requirements and/or as directed.

Skills Required

Excellent administrative and clerical skills
Excellent time management, task coordination, multitasking, and organizational skills
Effective understanding of confidentiality and privacy requirements
Effective electronic and paper records management skills
Superior proficiency in technology, including software applications, database entry, and report generation (Microsoft Excel, Word, PowerPoint, and Office 365).

Education/Qualifications Required

Certificate in Office Administration or College Diploma in Business.

Experience Required

1–2 years of administrative experience, preferably in a healthcare or not-for-profit environment
English/French verbal and written skills considered an asset

Effort Required

Sitting for prolonged periods in meetings or at a desk/computer
Day-to-day activities may lead to minor stress

Working Conditions

Flexible hours may be required
Comfortable office environment

Why Choose Us:

Competitive wages that recognize the important work you do
Membership in HOOPP
Comprehensive benefits coverage
Employee & Family Assistance Program (FSEAP)

Accessibility, Equity, and Human Rights:
Ongwanada is committed to creating an inclusive and accessible workplace. Accommodation is available throughout the recruitment, selection, and employment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to contact Human Resources.

Disclosure: We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process.

Apply Now

Refine Your Search

Temporary Full Time Administrative Assistant – MNU-26-07

Permanent Full Time Administrative Assistant – MNU-26-06

Temporary Part Time Staffing Clerk – MNU-26-10

Permanent Casual Treatment Counsellor – OP-26-45

Permanent Part Time Pharmacist- MNU-26-01

Permanent Full Time Professional Lead, Psychologist

Permanent Full Time Registered Practical Nurse – OP-26-107

Temporary Part Time Registered Practical Nurse - OP-26-85

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