ottawa, on event planning remote Jobs – 80 Openings This Week

Conference Registration & Housing Manager
Global Planning Solutions —Ontario
- $55,000–$65,000 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
17h
Youth Program Administrator (Part-Time)
Volunteer Ottawa —Ottawa, ON
- $25,000–$35,000 a year
- Part-time
- Hybrid work
- Bilingual
- CRM software
- English
- Mileage reimbursement
- Work from home
Quick apply
4d
Event Planning Committee Member - Marketing (Volunteer)
Bladder Cancer Canada —Nepean, ON
- Temporary
- In-person
- Internship / Co-op
- Communication skills
- Work from home
Quick apply
1d
Health and Safety Specialist
Workplace Safety North —Ontario
- $93,679–$117,787 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Project management
- Bachelor's
- Wellness program
- Mileage reimbursement
Quick apply
Store Manager - Northern Canada
Northern / NorthMart —Ontario
- $52,020–$77,520 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
Department Manager, Food Services - Northern Canada
Northern / NorthMart —Ontario
- $48,450–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Experienced Retail Store Manager - Northern Ontario 16517309
Northern / NorthMart —Ontario
- $52,020–$77,520 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Department Manager, General Merchandise - Northern Canada
Northern / NorthMart —Ontario
- $48,450–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Relocation assistance
Wills & Estates Law Clerk
Confidential —Ottawa, ON
- From $55,000 a year
- Full-time
- Writing skills
- Research
- Organizational skills
- Disability insurance
- Dental care
Quick apply
7d
Project Coordinator - Restoration/Construction
ARS Responds Canada —Orleans, ON
- $70,000–$80,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
14d
Solution Specialist Hybrid Cloud
Compugen Inc —Ontario
- Hybrid work
- Bilingual
- Azure
- Sales
3h
Rapid Response Nurse
Carefor Health & Community Services —Ottawa, ON
- $27.81–$37.89 an hour
- 8 hour shift
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Dental care
Quick apply
Registered Practical Nurse- @Home Programs
Carefor Health & Community Services —Ottawa, ON
- $27.81–$33.89 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Mileage reimbursement
Quick apply
Member Services Representative
Green Key Global —Ottawa, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
3h
Communications Officer
Canadian Psychiatric Association —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
3d
Benefits Operations Specialist - AMER
Remote —Ottawa, ON
- $35,250–$89,250 a year
- Remote
- Customer service
- English
- Human resources
- Paid time off
- Flexible schedule
1d
Employment and Labour Relations Officer
CFMWS —Ottawa, ON
- $97,420–$114,660 a year
- Remote
- Bilingual
- English
- Presentation skills
- Disability insurance
- Dental care
6d
Officer, Partnerships and Events Marketing
Federation of Canadian Municipalities —Ottawa, ON
- $68,330–$76,612 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Marketing
13d
Policy Assistant (Student) - Refugee Hub Knowledge Team
University of Ottawa —Ottawa, ON
- $26.33 an hour
- Overtime
- Remote
- Writing skills
- English
- Research
HR Administrator
J.L. Richards & Associates Ltd —Ottawa, ON
- $48,000–$59,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Human resources
- In-person
- Dental care
- Paid time off
Quick apply
9d

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Conference Registration & Housing Manager

Global Planning Solutions
Ontario

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Job details

Full-time
$55,000–$65,000 a year
17 hours ago

Qualifications

Bilingual
French
Contract management
Financial reporting
Logistics
English
Microsoft Office
Hospitality Management
Organizational skills
Business
Communication skills
Negotiation
Time management

Full job description

THE ROLE

As the Registration and Housing Manager, you will play a pivotal role in creating and overseeing registration and housing portals for conferences organized by Global Planning Solutions. Your responsibilities will include coordinating delegate communications related to registration and accommodations, managing housing logistics, and negotiating and administering hotel contracts. You will also handle financial reconciliation of registration revenue and oversee the onsite registration desk for select events. Collaborating closely with your conference team under the guidance of your conference manager, you’ll also have the opportunity to travel to ensure a seamless onsite experience for attendees.

THE IDEAL CANDIDATE HAS

Solid experience in the full conference registration and housing management process, from setup to post-event reconciliation.
Extensive experience in managing housing logistics for conferences, including negotiating and managing hotel contracts, groups and room blocks.
A proven ability to negotiate favourable hotel room blocks and group rates while ensuring client needs and budget are met.
Knowledge of the EventsAIR platform.
Ability to focus on multiple projects and coordinate with various clients and internal stakeholders.
Strong understanding of conference financials and the ability to reconcile revenue.
Excellent organizational skills, with a focus on prioritization and deadlines in a fast-paced environment.
A high level of professionalism in all communications with clients, teams, and external partners.
Strong mentoring skills, supporting junior staff in professional development and setting high standards for service.
A passion for learning, testing, and sharing new knowledge with the team.
The ability to foster a welcoming and inclusive atmosphere onsite for all attendees.

THE DETAILS

HOUSING CONTRACT NEGOTIATION AND MANAGEMENT

Lead the development of housing RFPs based on the needs of the client and conference manager.
Distribute RFPs to select hotels and destinations, ensuring all potential options meet the needs of the conference attendees.
Review, summarize, and present hotel contract proposals to the client, ensuring terms and rates align with client expectations.
Negotiate with selected hotels to secure the most favourable room blocks, rates, and contract terms for the client.
Carefully review final hotel contracts and present them to the client for approval and signature.
Oversee hotel room block management, ensuring room allocations and cancellations are effectively handled throughout the event cycle.
Manage group housing
Provide ongoing support regarding housing needs and adjustments up to the event's start.

SET UP REGISTRATION AND HOUSING PORTALS

Manage the setup of both registration and housing portals, ensuring accurate integration between the two systems based on the client’s needs.
Develop clear, client-specific communication templates related to registration and housing confirmations, outstanding payments, etc.
Ensure seamless setup of financial documents, including invoices and receipts, and ensure tax, fee, and data privacy compliance.
Coordinate the internal testing of registration and housing portals, ensuring any necessary feedback is promptly addressed.
Provide monthly and final reconciliation to maintain financial accuracy.
Resolve any technical issues in a timely manner.

ONSITE PREPARATION AND REGISTRATION DESK MANAGEMENT

Prepare name badge templates and manage related inventory (badges, lanyards, etc.).
Review the registration and check-in process, ensuring all necessary supplies and equipment are available for smooth onsite operations.
Manage the training and coordination of temp staff and/or volunteers for registration desk duties.
Oversee the setup and management of the onsite registration desk, troubleshooting any issues as they arise.

GENERAL RESPONSIBILITIES

Collaborate closely with Operations to create templates and demo sites for clients
Continuously evaluate and enhance registration and housing processes in partnership with Operations
Stay up to date on industry best practices, including the latest software and data privacy regulations, ensuring all processes remain compliant and effective.

EDUCATION AND EXPERIENCE

A degree or diploma in event management, hospitality, business administration, or a related field is preferred.
Equivalent work experience in a similar role will also be considered.
Minimum 3–5 years of experience in managing registration and housing for conferences or events.
Proven track record of negotiating and managing hotel contracts and room blocks.
Solid understanding of hotel group blocks and group management
Experience in using event management platforms such as EventsAIR or similar is highly desirable.
Strong background in client communication, financial reconciliation, and onsite management.
Familiarity with working in fast-paced environments and managing multiple projects simultaneously.
Excellent English grammar skills both written and oral; bilingualism (English/French) is considered an asset
Ability to work with multiple teams and supervisors
Profound knowledge of MS Office

HOW TO APPLY

Qualified candidates are invited to submit their resume and cover letter along with salary expectations, by email to [email protected]. Please include "Registration and Housing Manager" in the subject line. Global Planning Solutions encourages applications from candidates of all backgrounds. Applicants who do not apply in the above manner will not be considered.

A BIT ABOUT US

Global Planning Solutions, formerly known as Venue West Conference Services, was founded in 1970 and has remained a cornerstone of the Canadian conference and association industry ever since. We are one of only five companies in Canada – and fewer than 200 worldwide – certified by the International Association of Professional Congress Organisers (IAPCO) to manage international congresses. Today, we continue to partner with clients across Canada and around the globe, delivering expert management for conferences, associations, and events of all sizes.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
Work from home

Flexible language requirement:

French not required

Experience:

registration and housing manager: 3 years (Preferred)

Willingness to travel:

25% (Preferred)

Work Location: Remote

Quick apply

Refine Your Search

event planning remote jobs in ottawa, on

Conference Registration & Housing Manager

Youth Program Administrator (Part-Time)

Event Planning Committee Member - Marketing (Volunteer)

Health and Safety Specialist

Store Manager - Northern Canada

Department Manager, Food Services - Northern Canada

Experienced Retail Store Manager - Northern Ontario 16517309

Department Manager, General Merchandise - Northern Canada

Wills & Estates Law Clerk

Project Coordinator - Restoration/Construction

Solution Specialist Hybrid Cloud

Rapid Response Nurse

Registered Practical Nurse- @Home Programs

Member Services Representative

Communications Officer

Benefits Operations Specialist - AMER

Employment and Labour Relations Officer

Officer, Partnerships and Events Marketing

Policy Assistant (Student) - Refugee Hub Knowledge Team

HR Administrator

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