Markham On Secretary Jobs – 47 Openings This Week

Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
- $30–$50 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3h
Disability Support Coordinator - One (1) Temporary Full-Time Position
York Catholic District School Board —Aurora, ON
- $44.69–$56.76 an hour
- Full-time
- Microsoft Office
- Bachelor's
- Communication skills
- Wellness program
3d
Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration
OCAD University —Toronto, ON
- $36.77–$48.33 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Writing skills
- Microsoft Office
Department Secretary - The Access to Care Program
CAMH —Toronto, ON
- $26.80–$33.05 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
7d
Corporate Secretary (Paralegal)
Blue Moon Metals —Toronto, ON
- Full-time
- Communication skills
- Time management
Board Governance Specialist
Ontario Teachers' Pension Plan —Toronto, ON
- $90,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Databases
Secretary-Administrative Assistant
Heughes Canada —Toronto, ON
- Full-time
- Sales
- English
- Construction
GBM - Data & Operational Initiatives Internship/Co-op - Fall 2026
Scotiabank —Toronto, ON
- Microsoft Excel
- Microsoft Access
- Engineering
Receptionist
Na-Me-Res (Native Men's Residence) —Toronto, ON
- $30 an hour
- Full-time
- Microsoft Word
- Google Suite
- Organizational skills
Quick apply
2d
Volunteer Board Member
Tropicana Community Services —Scarborough, ON
- Remote
- Leadership
- Communication skills
Quick apply
Board and Legal Affairs Assistant
Canadian Public Accountability Board —Toronto, ON
- $75,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
8d
Corporate Law Clerk
Northland Power —Toronto, ON
- $83,200–$104,000 a year
- Full-time
- Hybrid work
- Organizational skills
- Communication skills
- Wellness program
- Dental care
Corporate Clerk / Paralegal
Banyan Software —Toronto, ON
- $70,000–$90,000 a year
- Hybrid work
- Microsoft Excel
- Project management
- Communication skills
Quick apply
10d
Senior Secretary - Working Condition Program - Regular Full-time 2024-9044
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17256
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-16343
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
Senior Corporate Law Clerk
Canadian Tire —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Research
Medical Secretary/Clinic Assistant
West Durham Family Health Organization —Pickering, ON
- $19 an hour
- Full-time
- Customer service
- Medical office experience
- High school diploma or GED
Quick apply
1d

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Disability Support Coordinator - One (1) Temporary Full-Time Position
York Catholic District School Board —Aurora, ON
Under the direction of the Manager, Employee Health and Safety Services, the Disability Support Coordinator is responsible for monitoring and regular follow-up…
$44.69–$56.76 an hour
3d
Committee Coordinator
York Region —Newmarket, ON
Researches, prepares, and responds to correspondence and inquiries from external sources and internal customers at all levels of the Corporation.
$89,834–$101,994 a year
2d

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Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
Maintain organized electronic and confidential filing systems, including employee performance documentation. Support the distribution, acknowledgement, filing,…
$30–$50 an hour
Quick apply
3h
Medical Secretary, NP Program - Full-time
VON Canada (Ontario) —Lindsay, ON
Access to a personal vehicle for business use and possess both a current driver’s license and proof of vehicle insurance. Proven to be reliable and punctual.
$20.79–$23.41 an hour
5d

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Engineering Administrative Secretary

Morson Talent (Canada & USA) -
North York, ON

Quick apply

Job details

Contract
$30–$50 an hour
3 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Visio
Microsoft Office
Administrative experience
Analysis skills
Records management
Presentation skills
Bachelor's
SharePoint
Construction
Office management
Business
Communication skills
Adobe Acrobat
Time management
Office experience

Full job description

Location: North York, ON – Hybrid (2-3 days on-site per week)
Contract Duration: 12 months with a possibility of extension (up to an additional 2 years)
Working Hours: Monday to Friday, 35 hours per week

Job Title: Engineering Administrative Secretary

Position Summary

We are seeking a highly organized and detail-oriented Engineering Administrative Secretary to provide administrative and secretarial support to the Director, Systems Integration. This role plays a critical part in supporting the day-to-day operations of the Engineering Design Division by coordinating communications, managing documentation, tracking key activities, and ensuring efficient administrative processes.

The successful candidate will work closely with internal teams and stakeholders, supporting reporting, document control, scheduling, records management, and divisional coordination activities within a fast-paced engineering environment.

Key Responsibilities

Administrative & Operational Support

Provide comprehensive administrative support to the Engineering Design Division and Director, Systems Integration.
Monitor and communicate daily attendance status for division staff.
Coordinate and administer submittal review processes, including maintaining tracking tools, scheduling review meetings, managing review assignments, and tracking closures.
Maintain the Director’s calendar, digital dashboard, and document repositories using Outlook and SharePoint.
Schedule meetings, coordinate attendance, and arrange conference room bookings.
Liaise with internal and external stakeholders regarding routine administrative matters.

Documentation & Communication

Prepare, format, edit, and distribute reports, presentations, correspondence, and communication materials.
Review and proofread documentation to ensure accuracy, consistency, and completeness.
Track documents and records through approval workflows and follow up on outstanding actions.
Maintain organized electronic and confidential filing systems, including employee performance documentation.
Review incoming correspondence and identify priority matters requiring management attention.

Reporting & Records Management

Assist in the preparation and compilation of Engineering Progress Reports.
Maintain historical records and documentation in accordance with departmental requirements.
Compile, process, and validate data while ensuring accuracy and adherence to established procedures.
Support the distribution, acknowledgement, filing, and SharePoint uploading of safety-related documentation, including:
Job Safety Analyses (JSA)
Task Hazard Reviews (THR)
Safety Talks
Safety Advisories
Safe Notices

Coordination & Training Support

Coordinate training activities and provide administrative support for staff development initiatives.
Provide guidance and assistance to Systems Integration Division personnel as required.
Support divisional activities and special assignments as directed by management.

Qualifications & Experience

Required Qualifications

Post-secondary diploma or university degree in Office Administration, Business Administration, or a related field, or an equivalent combination of education, training, and experience.
3–5 years of administrative or office management experience.
Familiarity with engineering terminology and engineering-related documentation.
Strong organizational, time management, and multitasking skills.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong analytical and problem-solving abilities.
Ability to manage confidential information with discretion.

Technical Skills

Advanced proficiency with:
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Adobe Acrobat
SharePoint
Microsoft Visio
Ability to generate professional reports, presentations, and documentation.
Knowledge of administrative policies, procedures, and records management practices.

Preferred Qualifications

Experience providing administrative support within an engineering, construction, infrastructure, or technical environment.
Canadian Certified Administrative Professional (CCAP) designation from the Association of Administrative Professionals (AAP).

Pay: $30.00-$50.00 per hour

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Office Administration: 4 years (preferred)
Engineering Industry: 1 year (preferred)

Work Location: Hybrid remote in North York, ON

Quick apply

Refine Your Search

secretary jobs in markham on

Engineering Administrative Secretary

Disability Support Coordinator - One (1) Temporary Full-Time Position

Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration

Department Secretary - The Access to Care Program

Corporate Secretary (Paralegal)

Board Governance Specialist

Secretary-Administrative Assistant

GBM - Data & Operational Initiatives Internship/Co-op - Fall 2026

Receptionist

Volunteer Board Member

Board and Legal Affairs Assistant

Corporate Law Clerk

Corporate Clerk / Paralegal

Senior Secretary - Working Condition Program - Regular Full-time 2024-9044

Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17256

Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-16343

Senior Corporate Law Clerk

Medical Secretary/Clinic Assistant

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