milton on executive coordinator Jobs – 46 Openings This Week

Administration & Operations Coordinator - Japanese Speaking
Pasona Canada Inc. —Mississauga, ON
- $60,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Quick apply
Client Operations and Inventory Manager (3PL/eCommerce)
NA Freight Forwarding Inc —Mississauga, ON
- $85,000–$100,000 a year
- 8 hour shift
- Microsoft Excel
- Inventory control
- Inventory management
Quick apply
Pricing Analyst, ASG
Gate Gourmet —Mississauga, ON
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Project Coordinator (Gender-Based Violence Project)
Muslim Advisory Council of Canada —Oakville, ON
- $45,000 a year
- Temporary
- Research
- Master's degree
- Project management
Major Gifts Philanthropy Advisor (Ontario)
World Vision Canada —Mississauga, ON
- $88,000–$107,000 a year
- Weekends as needed
- Hybrid work
- CRM software
- Business development
- Presentation skills
Quick apply
Sales Assistant
Sunrise Senior Living —Burlington, ON
- $22.05–$27.55 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Dental care
- Tuition reimbursement
Workplace Design Specialist
CTI Working Environments —Mississauga, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- AutoCAD
- Project management
- Travel
Quick apply
8d
Pharmacy Programs Senior Manager
Rexall Pharmacy Group LTD —Mississauga, ON
- $95,000–$130,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Assistant/Events Coordinator - Internship
Softball Ontario —Burlington, ON
- $17.60 an hour
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flextime
Quick apply
5d
Sales Associate
CTI Working Environments —Mississauga, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Sales
- Writing skills
- Microsoft Office
Quick apply
Project Coordinator
Coldbox —Burlington, ON
- Full-time
- Customer service
- Bachelor's
- Construction
Quick apply
Social Media Coordinator
Muslim Advisory Council of Canada —Oakville, ON
- $16.55 an hour
- Bilingual
- Marketing
- Business
Bilingual Vendor Performance Specialist
FCT —Oakville, ON
- $64,300–$78,800 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Designated paid holidays
Banquet Server
Sandman Hotel Group —Mississauga, ON
- $19.35 an hour
- Part-time
- Bar
- Hotel
- Guest services
- Dental care
- Employee assistance program
Quick apply
17h
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
13d

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Director, Community Development and Partnerships
Vaughan Community Health Centre —Keswick, ON
In collaboration with the Executive Director, write grant proposals to advance the Centre’s strategic priorities for community development and partnerships in…
$93,059–$109,482 a year
Quick apply
Construction Project Coordinator – Residential (3–4+ Years Required)
MGB BUILDING GROUP INC. —Toronto, ON
Bachelor's degree in a related field is preferred but not required with strong equivalent experience. Who this is for:* A coordinator who has worked inside a…
From $55,000 a year
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Administration & Operations Coordinator - Japanese Speaking

Pasona Canada Inc.
Mississauga, ON

Quick apply

Job details

Permanent | Full-time
$60,000–$65,000 a year

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Excel
Filing
English
Japanese
DEC
Microsoft Office
Administrative experience
Accounting
SharePoint
Associate's degree
Communication skills

Full job description

Administration & Operations Coordinator - Japanese Speaking

Location: Mississauga, ON
Type: Full-Time, Permanent
Hours: Monday to Friday, 8:00am – 17:00pm (Hybrid)
Salary: $60,000 – $65,000 annually

About the Role

This opportunity is with a large, well-established construction company involved in major infrastructure projects across Ontario.

The Administration & Operations Coordinator provides cross-functional support across HR, accounting, and executive operations, enabling leadership to focus on strategic priorities. The role serves as a central point of coordination for employee experience, internal processes, and administrative projects, while supporting operational efficiency across the organization.

The position also plays a key role in bridging communication between Canadian operations, North American regional headquarters, and headquarters in Tokyo.

This position offers flexibility through a hybrid work arrangement, while requiring a high level of responsiveness and effective communication in a dynamic work environment.

Key Responsibilities

1. HR & Onboarding Support

Coordinate end-to-end onboarding processes, including scheduling with HR and IT teams
Prepare and distribute onboarding materials, and arrange office setup (e.g., equipment, system access, business cards)
Act as liaison for IT setup and system access, ensuring a smooth onboarding experience
Maintain accurate employee records and onboarding documentation
Support onboarding and ongoing coordination for expatriate employees, including immigration and relocation support
Coordinate communication between Canadian teams, North American regional headquarters, and headquarters in Tokyo
Maintain and update internal employee portal and onboarding resources to ensure information is current and accessible

2. Employee Support & Communication

Serve as the primary point of contact for employee inquiries
Triage requests and coordinate with relevant departments
Support internal communications such as announcements and updates
Ensure timely and accurate responses to enhance employee experience

3. Accounting & Financial Support

Act as point of contact for employee reimbursements, ensuring timely processing
Process and track general invoices (e.g., courier services, telecommunications), including approval coordination

4. Executive & Office Support

Coordinate travel arrangements, accommodations, and visitor logistics
Organize meetings, events, and workshops
Support day-to-day office operations to ensure an efficient and well-functioning workplace

5. Operations & Administrative Projects

Support administrative and documentation-focused projects (e.g., ISO compliance)
Maintain organized filing systems and documentation (SharePoint/Teams)
Assist in developing and maintaining SOPs, templates, and internal documentation
Support cross-departmental coordination to ensure efficient workflows

Skills & Qualifications

Business-level Japanese required to support communication with North American regional headquarters and headquarters in Tokyo
Excellent written and verbal communication skills
Strong interpersonal skills with a service-oriented mindset
Proactive and able to work independently with minimal supervision
Strong organizational and multitasking skills with a high level of attention to detail
Proficiency in Microsoft Office (Excel, PowerPoint) and collaboration tools (Teams, SharePoint)

Additional Information

This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.

Job Types: Full-time, Permanent

Pay: $60,000.00-$65,000.00 per year

Ability to commute/relocate:

Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Education:

DCS / DEC (required)

Experience:

office operations or administration: 3 years (required)

Language:

fluent Japanese (required)

Work Location: Hybrid remote in Mississauga, ON

Quick apply

Refine Your Search

executive coordinator jobs in milton on

Administration & Operations Coordinator - Japanese Speaking

Client Operations and Inventory Manager (3PL/eCommerce)

Pricing Analyst, ASG

Project Coordinator (Gender-Based Violence Project)

Major Gifts Philanthropy Advisor (Ontario)

Sales Assistant

Workplace Design Specialist

Pharmacy Programs Senior Manager

Administrative Assistant/Events Coordinator - Internship

Sales Associate

Project Coordinator

Social Media Coordinator

Bilingual Vendor Performance Specialist

Banquet Server

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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