maple on administrative coordinator Jobs – 263 Openings This Week

Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation —King City, ON
- $40,000–$60,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- QuickBooks
Quick apply
2d
Senior Dental Treatment Coordinator/Team Lead
Confidential —Toronto, ON
- $28.00–$36.57 an hour
- Full-time
- Medical office experience
- Supervising experience
- Human resources
Quick apply
Administrative Coordinator (CL)
Totem Recrutement —Toronto, ON
- $63,000–$68,000 a year
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Operations Coordinator
Healthy Planet —Markham, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Coordinator
Quantum Management Services —Scarborough, ON
- $23 an hour
- Temporary
- Microsoft Office
- Administrative experience
- In-person
Quick apply
5d
Legal Administrative Assistant- Data Coordinator
Diamond & Diamond Lawyers LLP —North York, ON
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Databases
- Dental care
- Paid time off
Quick apply
1d
Home Support Coordinator
Reconnect Health Services —Toronto, ON
- $42,835.17–$49,421.08 a year
- Weekends as needed
- Medical office experience
- Microsoft Office
- Organizational skills
Quick apply
Client Services Coordinator, PT (Evening/Weekend)
Spectrum Health Care —Markham, ON
- $19–$20 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Customer service
Quick apply
Orthodontic Treatment Coordinator (Travelling)
Passion Dental Group —Toronto, ON
- Part-time
- Sales
- Travel
- Organizational skills
- Dental care
Quick apply
8d
Patient Care Coordinator - Crossroads Dental
Crossroads Dental —Toronto, ON
- $25–$28 an hour
- Full-time
- Flexible schedule
Quick apply
7d
Dental Hygiene Coordinator Superhero – Where Organization Meets Outstanding Service
Midtown Dental Centre —Toronto, ON
- $25–$30 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
Dental Hygiene Coordinator
Belman Dental Centre —Toronto, ON
- $26–$30 an hour
- Full-time
- High school diploma or GED
- Organizational skills
- In-person
Quick apply
1d
Administrative & Client Coordinator
Pair It With Speech —Woodbridge, ON
- $20 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
8d
Project Coordinator - Product Design and Office Admin (2 years min.)
Midland Power Inc. —North York, ON
- $48,000–$55,000 a year
- Full-time
- PMP
- Sales
- Administrative experience
- Dental care
- Paid time off
Quick apply
6d
Office Coordinator - Part-Time - Toronto
Canadian Federation of Independent Business —Toronto, ON
- $30 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Coordinator
ML Packaging Inc. —Aurora, ON
- $22–$24 an hour
- Full-time
- Customer service
- Microsoft Office
- Organizational skills
Quick apply
14h
Office Coordinator
Smiles First Corporation —Toronto, ON
- $36.10 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Dental care
- Flexible schedule
Quick apply
13d
Office Operations & Administrative Coordinator
KeyDirect.ca —Concord, ON
- From $19 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Coordinator
Mircom Group of Companies —Vaughan, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
26-011 Health Information Management Coordinator- Scheduling and Registration
SickKids CCMH —North York, ON
- $61,820–$65,170 a year
- 8 hour shift
- Microsoft Office
- Computer skills
- Communication skills
Quick apply
13h

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Remote Administrative Assistant / Service Coordinator

Dandor Trade Corporation
King City, ON

Quick apply

Job details

Full-time
$40,000–$60,000 a year
2 days ago

Qualifications

Computer operation
Customer service
Administrative experience
QuickBooks
Organizational skills
Construction
Training & development
Business
Communication skills
Driving Licence
Time management

Full job description

Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation
Location: Remote (Ontario) – Occasional In-Person Meetings in King City, ON
Employment Type: Full-Time

About Us

Dandor Trade Corporation is a growing service company specializing in commercial HVAC, refrigeration, industrial electrical, automation, and mechanical services throughout the Greater Toronto Area. We are looking for a highly organized and proactive Administrative Assistant / Service Coordinator to become the backbone of our office operations and support our field service team.

Position Summary

This is a remote work-from-home position responsible for coordinating day-to-day office activities, supporting technicians in the field, managing customer communications, and ensuring all administrative records remain accurate and up to date.

The successful candidate must be self-motivated, highly organized, and comfortable working independently while supporting a fast-paced service business. While the role is primarily remote, the candidate must be available to attend occasional in-person meetings at our King City office, typically no more than once per week when requested.

Key Responsibilities

Customer Service & Scheduling

Answer incoming phone calls and emails from customers.

Schedule service calls, maintenance visits, and project-related work.

Coordinate technician dispatch and daily schedules.

Follow up with customers regarding appointments, quotations, and service completion.

Maintain professional and timely communication with clients.

QuickBooks & Invoicing

Convert completed work orders into customer invoices.

Create and issue invoices accurately and promptly.

Enter and maintain customer, vendor, and job information in QuickBooks.

Track purchase orders, expenses, and job-related documentation.

Assist with accounts receivable follow-up and collections.

Ensure all invoicing and records are maintained accurately.

Administrative Support

Monitor and manage company email inboxes.

Respond to customer inquiries and direct requests appropriately.

Organize and maintain digital records and documentation.

Prepare service reports, quotations, and administrative documents.

Maintain employee certifications, training records, and company files.

Assist with permits, compliance documentation, and project administration.

Ensure administrative systems remain current and organized.

Operations Support

Track open work orders and ensure timely completion.

Assist with procurement and material ordering as required.

Coordinate communication between customers, technicians, suppliers, and management.

Support management with reporting, data entry, and special projects.

Qualifications

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Comfortable using computers and learning new software.

Detail-oriented and able to manage multiple tasks simultaneously.

Professional, reliable, and customer-service oriented.

Ability to work independently from a home office environment.

Reliable internet connection and access to a computer.

Valid driver's licence and ability to attend occasional meetings in King City, ON when requested.

Ideal Candidate

You may be a great fit if you are:

A university student, recent graduate, or early-career professional looking to build business and operations experience.

Naturally organized and enjoy keeping things on track.

Comfortable communicating with customers by phone and email.

A quick learner who enjoys taking on new challenges.

Interested in learning about business operations, scheduling, bookkeeping, customer service, and project coordination.

Experience

Previous experience in administration, customer service, scheduling, bookkeeping, QuickBooks, construction, HVAC, or related industries is considered an asset, but is not required. We are willing to train the right candidate who demonstrates strong organizational skills, initiative, and a willingness to learn.

Training Provided

The successful candidate will receive training on:

QuickBooks and invoicing procedures.

Technician scheduling and dispatching.

Work order management.

Customer communication processes.

Internal administrative systems and procedures.

Compensation

Competitive salary based on experience.

Flexible remote work environment.

Training and professional development opportunities.

How to Apply

Please submit your resume along with a brief cover letter outlining your experience with customer service, scheduling, QuickBooks, and administrative support.

Only candidates selected for an interview will be contacted.

Pay: $40,000.00-$60,000.00 per year

Work Location: Hybrid remote in King City, ON L7B 1K5

Quick apply

Refine Your Search

administrative coordinator jobs in maple on

Remote Administrative Assistant / Service Coordinator

Senior Dental Treatment Coordinator/Team Lead

Administrative Coordinator (CL)

Operations Coordinator

Administrative Coordinator

Legal Administrative Assistant- Data Coordinator

Home Support Coordinator

Client Services Coordinator, PT (Evening/Weekend)

Orthodontic Treatment Coordinator (Travelling)

Patient Care Coordinator - Crossroads Dental

Dental Hygiene Coordinator Superhero – Where Organization Meets Outstanding Service

Dental Hygiene Coordinator

Administrative & Client Coordinator

Project Coordinator - Product Design and Office Admin (2 years min.)

Office Coordinator - Part-Time - Toronto

Office Coordinator

Office Coordinator

Office Operations & Administrative Coordinator

Administrative Coordinator

26-011 Health Information Management Coordinator- Scheduling and Registration

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