Calgary Ab Front office coordinator Jobs – 56 Openings This Week

Medical Office Assistant
The Dermatology Philosophy™ —Calgary, AB
- $22–$23 an hour
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Dental care
- Vision care
Plumber – Residential Service
WM SCHMIDT MECHANICAL CONTRACTORS —Calgary, AB
- $35–$40 an hour
- Full-time
- Microsoft Office
- High school diploma or GED
- Plumbing
- Disability insurance
- Dental care
Quick apply
3d
Guest Experience & Tour Coordinator
Toonie Tours —Calgary, AB
- $19–$24 an hour
- Full-time
- Hospitality
- Spanish
- Sales
- Store discount
Quick apply
7d
Dental Treatment Coordinator
Sierra Dental —Calgary, AB
- $27–$34 an hour
- Full-time
- Microsoft Outlook
- Customer service
- English
- Wellness program
- Life insurance
Quick apply
1d
Street Team Member - Promotions and Public Relations
Corus Entertainment —Calgary, AB
- Weekends as needed
- Communication skills
Automotive Service Appointment Coordinator
Northstar Auto Group —Calgary, AB
- $48,000–$55,000 a year
- Full-time
- Microsoft Excel
- Sales
- Customer service
- Disability insurance
- Dental care
Quick apply
2d
Flight Dispatcher (Part-Time)
Executive Compass Flight Institute Ltd. —Calgary, AB
- $18–$25 an hour
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
Practice Operations Coordinator
Aurora Midwifery —Calgary, AB
- $24–$28 an hour
- Full-time
- Microsoft Outlook
- Organizational skills
- EMR systems
Quick apply
9d
Manager of Victim Services
Action Coalition on Human Trafficking Alberta (ACT Alberta) —Calgary, AB
- $77,000–$84,000 a year
- Full-time
- Hybrid work
- Public speaking
- English
- Bachelor's
- Dental care
- Paid time off
Quick apply
Audio Specialist
National Music Centre —Calgary, AB
- $20–$35 an hour
- Part-time
- Customer service
- Computer networking
- Leadership
Site-Based SMP Coordinator/Specialist – (Mineral Processing)
Ausenco —Calgary, AB
- $95,000–$125,000 a year
- Full-time
- Hybrid work
- Construction
- In-person
- Communication skills
Health & Safety Coordinator
Amrize —Calgary, AB
- Full-time
- Google Suite
- Microsoft Office
- Travel
- Dental care
- Tuition reimbursement
CCR-Care Coordinator
Lifemark Health Group —Calgary, AB
- Part-time
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
20h
Project Civil Coordinator - NPI - Mining & Metals
Ausenco —Calgary, AB
- Full-time
- Hybrid work
- Supervising experience
- Construction
- Communication skills
9d
Vocational Specialist - Labour Market Coordinator
Lifemark Health Group —Calgary, AB
- Weekends as needed
- Microsoft Office
- Analysis skills
- Bachelor's
Quick apply
VOCR-Vocational Specialist
Lifemark Health Group —Calgary, AB
- Weekends as needed
- Microsoft Office
- Analysis skills
- Bachelor's
Quick apply
Service Coordinator - HVAC
WM SCHMIDT MECHANICAL CONTRACTORS —Calgary, AB
- $55,000–$75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
3h

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Medical Office Assistant

The Dermatology Philosophy™ -
Calgary, AB

Apply Now

Job details

Full-time
$22–$23 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
Hospitality
CPR Certification
Microsoft Excel
Microsoft Outlook
Electronic medical records
Sales
Customer service
Medical office experience
BLS Certification
Post-secondary education
Microsoft Office
Administrative experience
First Aid Certification
EMR systems
Business management
Medical terminology
Communication skills

Full job description

Position Summary:

Skin Health and Wellness Centre is a large, fast-growing dermatology practice seeking a highly organized and motivated Medical Office Assistant (MOA) to join our team.

Medical Office Assistants are often the first point of contact for patients and therefore play a key role in ensuring every patient receives the highest standard of care. As a central member of the clinic team, the MOA works collaboratively with physicians, nurses, and fellow administrative staff in a coordinated effort to engage, support, and encourage patient health and wellness.

The MOA is responsible for fulfilling a wide range of duties in both the front and back of the office, including scheduling, billing support, patient communication, documentation management, and clinical assistance within specialty dermatology services. This position requires professionalism, attention to detail, and the ability to thrive in a fast-paced, high-volume environment.

About Us:

Our Centre includes multiple specialty clinics:

General Dermatology Clinic
Rapid Access Skin Cancer Clinic
Acne & Rosacea Clinic
Wart Clinic
Phototherapy Clinic

Additionally, we have 12 clinics operated by individual dermatologists.

Employment Type: Full-Time
Schedule: Shifts between 8:00am–4:00pm, 8:30am–4:30pm, and 9:00am–5:00pm. Rotating Saturdays and occasional evenings until 7:00pm required.

Responsibilities:

Administrative Duties

Answer incoming calls, voicemails, and emails in a professional and timely manner
Book new consultations and follow-up appointments
Reschedule missed or cancelled appointments
Fax referring offices with appointment details and correspondence
Check in patients and confirm demographic information
Process payments and issue receipts
Scan, fax, file, and shred confidential documents
Assist in training new MOA staff in shared clinic duties
Provide cross-coverage for other MOAs during absences
Maintain accurate and up-to-date electronic medical records (EMR)

Phototherapy Clinic Responsibilities

Prepare and clean phototherapy light booths
Treat new and follow-up phototherapy patients
Ensure patients wear required protective equipment (e.g., UVB-filtering goggles)
Record cumulative doses, exposure times, and treatment responses
Manage light booths, including adjusting energy settings and timers
Update patient trackers (including facility payments and parking validation)

Acne & Rosacea Clinic (Clinical Support)

Prepare exam rooms and maintain cleanliness standards
Room patients and take clinical photographs of areas of concern
Report patient information to the physician
Provide lab requisitions, prescriptions, and medication samples as directed
Book follow-up appointments

Requirements:

Qualifications

Medical Office Administration diploma or equivalent experience preferred
Experience in dermatology or specialty clinics is an asset
Proficiency in EMR systems and Microsoft Office (Outlook, Excel, Word, PowerPoint)
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Ability to work efficiently in a high-volume environment

Key Attributes

Detail-oriented and highly organized
Comfortable working in a fast-paced, growing clinic
Professional and compassionate with patients
Reliable and adaptable
Strong team player attitude and ability to work effectively in a team setting, contributing to a positive work environment

Asset Qualifications:

Minimum 2 years administrative experience in a medical office
Knowledge of medical terminology and medical records management
Post-secondary diploma or certificate in Medical Office Administration
Experience using Telus Med Access electronic medical record (EMR) system
Sales experience in a related customer service field (health and wellness, spa, medical, fitness, retail) (preferred)
Business management and hospitality experience (preferred)
Medical terminology experience (preferred)
Infection Prevention and Control (IPAC) certification or experience (preferred)

License/Certification

Current Cardiopulmonary Resuscitation (CPR) / First Aid Certification / Basic Cardiac Life Support (BCLS)

Background Check:

A clear Criminal Background check, inclusive of a vulnerable sector search, is required to start. If you have resided outside of Calgary in the past 12 months, you will need to contact the local police or RCMP detachment in your previous residential municipality to be able to obtain a full report.

Why Join Us?

Offers and Perks:

The opportunity to work alongside a team of highly skilled professionals
Employee incentives and perks
Consistent work hours and a commitment to work/life balance
Supportive team dynamics and regular opportunities for collaboration
Excellent mentorship and leadership
Safe, supportive and tolerant workplace

Work Environment & Culture:

What is the work culture like at the clinic? Our Clinic culture is collaborative, supportive, and focused on patient- centered care. We believe in open communication and teamwork. We prioritize continuous learning by offering educational dinners that cover a range of topics including various conditions, medications, and treatments.
How does the clinic support work-life balance? Our clinic is committed to fostering a balanced environment for all team members. We understand that maintaining a healthy work-life balance is essential for well-being and productivity. By fostering a positive and supportive workplace, we aim to bring their best selves to both their work and personal lives.

Career Growth & Development:

Are there growth opportunities in the company? We offer growth opportunities within the company. Additionally, we are committed to professional development and provide educational sessions to help further your knowledge in dermatology.

Benefits & Compensation:

What benefits does the clinic offer (health insurance, retirement plans, etc.)? We offer a comprehensive benefits package that includes health insurance, dental and vision coverage.

Clinic’s Mission & Values:

What is the clinic’s mission and values? Our mission is to provide exceptional dermatological care in a welcoming, supportive, and professional environment. We are dedicated to improving health while maintaining the highest standards of medical care. Our clinic strives to create a positive and collaborative atmosphere where our staff works as a unified team to ensure every patient’s experience is compassionate, thorough, and personalized. We aim to continually innovate and grow, both in our clinical practices and in fostering an inclusive, empowering environment for our staff to thrive.
What sets this clinic apart from others in the area? Our clinic stands out for its commitment to patient centered care, and a collaborative team approach. We prioritize individualized care, ensuring each patient receives a tailored treatment plan and feels valued throughout their experience. We’re also attentive to creating an inviting and professional environment, taking pride in the look and feel of our clinic to enhance the patient experience.

Team Dynamics:

How do the different teams (physicians, nurses, medical office assistants, management) collaborate? Each team plays a vital role, and we work together to ensure the best patient experience. Communication is ongoing throughout the day with all team members to ensure smooth patient flow and timely support. We use multiple channels to communicate with one another, and Management also supports these open communication channels and encourages feedback, so everyone’s voice is heard and valued.
How many team members are there in the organization? Our organization has a total of over 130+ team members. This includes a diverse group of dedicated professionals, from Physicians, Nurses, Medical Office Assistants, to Clinical Research Coordinators and management staff.

Job Type: Full-time

Pay: $22.00-$23.00 per hour

Benefits:

Dental care
Extended health care
Life insurance
Vision care

Work Location: In person

Apply Now

Refine Your Search

front office coordinator jobs in calgary ab

Medical Office Assistant

Plumber – Residential Service

Guest Experience & Tour Coordinator

Dental Treatment Coordinator

Street Team Member - Promotions and Public Relations

Automotive Service Appointment Coordinator

Flight Dispatcher (Part-Time)

Practice Operations Coordinator

Manager of Victim Services

Audio Specialist

Site-Based SMP Coordinator/Specialist – (Mineral Processing)

Health & Safety Coordinator

CCR-Care Coordinator

Project Civil Coordinator - NPI - Mining & Metals

Vocational Specialist - Labour Market Coordinator

VOCR-Vocational Specialist

Service Coordinator - HVAC

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