Nanaimo Bc Administrative Jobs – 64 Openings This Week

Office Coordinator - Nanaimo WorkBC
AKG Canada —Nanaimo, BC
- $50,000–$56,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Front desk/Night Auditor - Relocate to Port Hardy, B.C.
Kwa'lilas Hotel —British Columbia
- $21–$23 an hour
- Part-time
- Customer service
- No experience needed
- Microsoft Office
- Wellness program
- Relocation assistance
Quick apply
2d
Administrative Assistant, Faculty of Science and Technology
Vancouver Island University —Nanaimo, BC
- $31.48 an hour
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
5h
Program Assistant, Inside Out Program
Vancouver Island University —Nanaimo, BC
- $27.78 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Office
5h
Program Assistant, Natural Resources Extension Program
Vancouver Island University —Nanaimo, BC
- $25.55 an hour
- Part-time
- Marketing
- Microsoft Office
- Communication skills
5h
Administrative Technician
Cross and Company —Nanaimo, BC
- $45,000–$60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Dental care
- Paid time off
Quick apply
1d
Casual Clerical Opportunities
City of Nanaimo —Nanaimo, BC
- From $29.46 an hour
- Microsoft Excel
- Customer service
- High school diploma or GED
Administrative Coordinator, Office of the Dean
Vancouver Island University —Nanaimo, BC
- $82,083–$93,276 a year
- Temporary
- Microsoft Office
- Administrative experience
- Bachelor's
7d
Admin Coach
Connect Communities —Nanaimo, BC
- $28–$30 an hour
- Full-time
Quick apply
Administrator, Community Impact & Investment (CNVI Region)
United Way British Columbia —Nanaimo, BC
- $32.36 an hour
- Part-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
Quick apply
Health Information Mgmt Professional
Island Health —Nanaimo, BC
- $37.42–$46.74 an hour
- Analysis skills
- Typing
Pre-Admission Clinic Clerk
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Typing
- Medical terminology
Booking & Scheduling Clerk Heart Health
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Typing
- Medical terminology
Supervisor, Staff Scheduling
Island Health —Nanaimo, BC
- $32.39 an hour
- High school diploma or GED
Booking Clerk - Medical Imaging
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Medical terminology
Clerk - Medical Imaging Reception And Image Service Centre
Island Health —Nanaimo, BC
- $28.74 an hour
- High school diploma or GED
- Computer skills
- Typing
OPPORTUNITY PROFILE: COO & Vice President, Administration
Vancouver Island University —Nanaimo, BC
- $223,537–$254,019 a year
- Full-time
9d
Admissions Coordinator FT
Edgewood Health Network —Nanaimo, BC
- Weekends as needed
- Sales
- Salesforce
- Bachelor's
- Paid time off
- Employee assistance program
Coordinator
Island Health —Nanaimo, BC
- $56.51–$70.59 an hour
- Master's degree
- Supervising experience
- Leadership
8d
Medical Receptionist
Wallace Clinic —Nanaimo, BC
- $20–$23 an hour
- Full-time
- Computer skills
- In-person
- Communication skills
- Dental care
- Vision care
Quick apply
2d

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Office Coordinator - Nanaimo WorkBC

AKG Canada
Nanaimo, BC

Apply Now

Job details

Full-time
$50,000–$56,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Windows
Microsoft Office
Math
Communication skills

Full job description

Office Coordinator - Nanaimo

Overview

This role plays a crucial part in supporting the Service Delivery Manager and the Case Management team. Responsibilities include managing clerical and administrative tasks, maintaining client records in accordance with legislation, policy, and procedures, and providing general support to the customer service focus of the office. 

Responsibilities

Administrative Support:

Drafts and prepares correspondence, memos, and reports for the Management team. 
Reviews invoices, secures approval, and forwards them to Finance in a timely manner. 
Administers petty cash, staff appreciation, and charitable funds, ensuring adherence to budget stipulations. 
Liaises with IT to ensure the functionality of all office equipment. 
Physical Office Needs Coordination
Ensures the smooth operation of the physical office space. 
Manages issues with landlords, office renovations, repairs/moves, janitorial services, and facilities management. 
Maintains an adequate inventory of office supplies. 
Manages key and access card management. 
Coordinates with Occupational Health and Safety Representative to ensure compliance.

Case Management Support

Manages administrative tasks supporting the Case Management Process, including job search and job start supports. 
Prioritizes daily workload and processes files to ensure timely documentation for the team. 
Maintains current database information on each case. 
Creates administrative forms, client files, group participation lists, signs, labels, schedules, materials, certificates, reports, PowerPoint presentations, and well-designed business documents. 
Maintains related filing systems and procedures. 
Supports the Case Management team in performing in-house functions. 
Ensures Case Management staff have sufficient supplies and resources.

Vendor and Client Communication

Provides information clearly to clients and stakeholders, following confidentiality guidelines. 
Conducts follow-up phone calls to clients when instructed. 
Manages difficult situations, assists clients in crisis, and responds professionally to complaints. 
Works with vendors to negotiate costs, supplies, and services. 
Receives and processes client-related invoices for approval. 
Develops rapport with clients on the telephone. 
Prepares clear, concise, and timely correspondence as necessary.

Qualifications

Intermediate to advanced business technology skills. 

Proficient in MS Office (Word and Excel), Windows environment, PC applications, and web-based research tools. 

Demonstrated ability to work effectively with all stakeholders. 

Strong work ethic with a commitment to maintaining confidentiality. 

Excellent grammar, reading comprehension, and math skills. 

Excellent written and verbal communication skills. 

High attention to detail. 

Flexibility, initiative, quick thinking, high energy, and enthusiasm. 

Ability to interact skillfully and communicate effectively with a variety of people, both in person and in writing. 

Employment Level

Full-time

Wage Range

$50,000.00 - $56,000.00

Work Conditions

On-site in an office environment

Eligibility Statement

Open to all those eligible to work in Canada.

Equity Statement

We are committed to fostering a diverse and inclusive workplace. We believe that diversity of thought, background, and experience strengthens our team and drives innovation. We are dedicated to creating an environment where everyone feels valued, respected, and supported.

Job Type: Full-time

Pay: $50,000.00-$56,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Paid time off
RRSP match

Work Location: In person

Apply Now

Refine Your Search

administrative jobs in nanaimo bc

Office Coordinator - Nanaimo WorkBC

Front desk/Night Auditor - Relocate to Port Hardy, B.C.

Administrative Assistant, Faculty of Science and Technology

Program Assistant, Inside Out Program

Program Assistant, Natural Resources Extension Program

Administrative Technician

Casual Clerical Opportunities

Administrative Coordinator, Office of the Dean

Admin Coach

Administrator, Community Impact & Investment (CNVI Region)

Health Information Mgmt Professional

Pre-Admission Clinic Clerk

Booking & Scheduling Clerk Heart Health

Supervisor, Staff Scheduling

Booking Clerk - Medical Imaging

Clerk - Medical Imaging Reception And Image Service Centre

OPPORTUNITY PROFILE: COO & Vice President, Administration

Admissions Coordinator FT

Coordinator

Medical Receptionist

I want to receive the latest job alerts for administrative in nanaimo bc

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