JOB REFERENCE #26051EV
POSITION: Office Administrator
LOCATION: Edmonton, AB
STATUS: Full-time*
*NOTE: This position will require physical presence in the office per an established schedule.
Join Ecoventure Inc. today to be part of a team dedicated to making a positive environmental impact. Bring your organizational talents to a company that values innovation, responsibility, and growth—your next career chapter starts here!
THE COMPANY:
Established in 2002, Ecoventure Inc. is a leading environmental consulting firm that offers exceptional service to Canada's oil and gas sector, as well as to commercial, industrial, developer, and government clients. We take pride in delivering common-sense solutions to complex technical challenges. Our services include pre-disturbance planning, environmental monitoring, decommissioning, remediation, and reclamation. Ecoventure is dedicated to safety, professional excellence, technical quality, and client satisfaction in all our endeavours.
POSITION SUMMARY:
Participate as an Office Administrator in implementing Ecoventure’s project delivery system to achieve the following strategic project delivery objectives: health and safety, environmental responsibility, client expectations for quality, schedule, and budget; financial performance against project-specific targets; project team and field program expectations; operational performance; business unit expectations; and quality.
The successful candidate will be responsible for providing support in the following areas:
Administrative Duties
- Daily administrative work includes:
- Reception duties, answering telephones, taking messages, providing information and responding to routine enquiries
- Shipping and receiving deliveries, via courier or post office
- Collecting, sorting and distributing mail
- Preparing letters, documents, and compiling PDFs as required.
- Keep office common areas (kitchen, meeting room and reception area) neat and tidy.
- Help with social events, catering, Lunch and Learns, etc.
- Help with new hire onboarding and coordinate office preparation for new hires
- Maintain safety and org chart postings in the Edmonton office
- Maintenance of listings such as phone lists, employee vehicle list, etc.
- Maintaining the office filing system for administrative and client files.
- Organization and maintenance of office equipment, supplies and storage areas.
- Provide administrative support to the Project Managers and field staff, including booking hotels, coordinating vehicle maintenance, tracking vehicle use, facilitating equipment rentals, maintaining internal equipment inventory records, and performing other administrative tasks as required.
- Gather safety forms, vehicle inspection sheets, and credit card receipts from staff and process them as necessary.
- Provide operational support to the Assessment and Remediation, Conservation and Reclamation and Regulatory and Liability groups on an as-needed basis based on area of expertise and career goals. Duties to potentially include:
- Assist with creating, updating, and tracking projects in Ecoventure’s Microsoft Dynamics 365 Project Operations management software system.
- Receive third-party invoices and process according to Ecoventure and client protocols for cost tracking and expense approval as required.
- File project forms in folders according to QMS requirements.
- Assist with data entry into government online portals (OneStop, ETS).
- Support the Corporate Administrator/HR Manager, Controller, HSE Manager, and other administrative personnel as required.
- Serve as the primary communication contact with the building manager.
This position will allow the successful candidate to work with a diverse and experienced team. The individual’s strengths, experience, and preferences will be considered and allocated appropriately.
Qualifications:
The successful candidate should possess the following competencies and experience:
- 2+ years of professional experience in a relevant position
- Strong computer skills
- High proficiency with Microsoft products
- Strong proficiency with Excel, Word, Adobe Acrobat, Microsoft Office Suite, etc.
- Excellent organization and attention to detail
- Ability to multitask while meeting deadlines
- Valid driver's license
Additional assets might include
- A degree or diploma from a recognized post-secondary institution.[BN1]
- Experience working in a professional or consulting organization
- Experience working in the environmental sector
- Knowledge of the oil and gas industry
APPLICATION:
We value people, ethics, integrity, honesty, professionalism, innovation, quality, technical excellence, teamwork, recognition of individual contributions, sustainability, and a rewarding and enjoyable workplace.
We are dedicated to employment equality and invite applications from all qualified candidates. Interested and qualified applicants should submit a Cover Letter, Resume, and References to the contact below. Please ensure all applications are clear and focus on qualifications related to the responsibilities listed above. Remember to include the job reference number in all correspondence.
Thank you very much for your time and consideration in submitting your resume to Ecoventure; however, only prospective candidates will be contacted for an interview.
Benefits:
- Dental care
- Extended health care
- Life insurance
Work Location: In person
