Okotoks, Ab Assistant Jobs – 114 Openings This Week

Office Administrator-(Project support Construction)
CEL —Calgary, AB
- $22–$26 an hour
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
3d
Executive Assistant
Wood Automotive Group —Calgary, AB
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Employee assistance program
Quick apply
Health Care Aide OKOTOKS
Qualicare, Calgary —Okotoks, AB
- $20–$24 an hour
- Part-time
- CPR Certification
- First Aid Certification
- Dental care
- Flexible schedule
Quick apply
6d
Educational Assistant - Temporary - Full-time
Foothills School Division —Okotoks, AB
- $23.28–$27.91 an hour
- Full-time
- High school diploma or GED
2d
Part Time Receptionist
Cogir Senior Living Canada —Okotoks, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12h
Health Care Aide
Seasons Retirement Communities LP —High River, AB
- CPR Certification
- First Aid Certification
Quick apply
Optometric Assistant
Diamond Valley Vision Care —Diamond Valley, AB
- Full-time
- Customer service
- Organizational skills
- Communication skills
3d
Office Administrator/Receptionist
TerraBurst —Calgary, AB
- $24–$28 an hour
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
3d
Business Administrator
3G Promotional Products & Apparel —Okotoks, AB
- From $15 an hour
- Full-time
- Microsoft Office
- QuickBooks
- Front desk
Quick apply
9d
Veterinary Receptionist
Seton Veterinary Clinic —Calgary, AB
- $17–$20 an hour
- Full-time
- Customer service
- Laboratory experience
- High school diploma or GED
- Store discount
- Dental care
Quick apply
Relief Receptionist
Christ the Redeemer Catholic Schools —Okotoks, AB
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative/Executive Assistant (Accounting Firm)
R. J. Barrett & Co. Professional Corporation —Calgary, AB
- From $22 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
7d
Health Care Aide
Alberta Health Services —Black Diamond, AB
- $26.43–$29.58 an hour
- Part-time
- Nursing
- Medication administration
- Caregiving
8d
Office and Accounting Administrator
Banner Environmental Engineering Consultants Ltd. —Diamond Valley, AB
- $22–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Active Living Aide (Casual Part Time)
Cogir Senior Living —Okotoks, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Relief Educational Assistant (Okotoks)
Christ the Redeemer Catholic Schools —Okotoks, AB
- On call
United Minds Aide - Full Time Temporary
United Active Living —Calgary, AB
- From $18.70 an hour
- Temporary
- Customer service
- English
- Psychology
- Dental care
- Employee assistance program
Quick apply
6h
Laundry Aide
SE Health —Calgary, AB
- English
- High school diploma or GED
Health Care Aide- Casual
Cogir Senior Living Canada —Okotoks, AB
- Part-time
- BLS Certification
- First Aid Certification
- Communication skills
Assistant Buyer
Lammle's Western Wear Ltd —Calgary, AB
- Sales
- Analysis skills
- Organizational skills
Quick apply

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Office Administrator-(Project support Construction)

CEL -
Calgary, AB

Quick apply

Job details

Permanent | Full-time
$22–$26 an hour
3 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Presentation skills
Computer skills
Construction
Communication skills
Time management
Office experience

Full job description

About Us
Community Electric Ltd. (CEL) is a Western-Canada Electrical & Instrumentation Contractor with branches from British Columbia to Manitoba. CEL specializes in Industrial, Process, Agricultural, and Commercial Construction & Maintenance. At CEL, we are driven to help our clients succeed. Yet their success, and ours, depends on the efforts of a strong, dedicated and highly professional team. CEL takes great pride in the incredible group we have assembled. Our people tend to move up rather than move on. That is because we are the type of company that is committed to giving our employees the tools, support, and opportunities to succeed; personally, and professionally.

Overview

To add to our expertise, we are recruiting for an Office Administrator for our Corporate office in our Calgary branch. As our Office Administrator, you will provide comprehensive support to department managers in a construction project setting, with a high level of organization, time management, and confidentiality. This is a full-time permanent position.

We Offer

Competitive compensation and benefits package (life, health, dental, vision).
Company matching pension plan,
An active safety program.
Opportunities for professional development and career growth.
A collaborative and safety-focused work environment, and
The chance to make a meaningful impact on the health and safety of our teams across Canada.

Key Responsibilities:

Organize and maintain electronic and physical filing systems.
Coordinate meeting room bookings and manage calendars for shared spaces.
Prepare meeting rooms, arrange catering, and ensure required materials are available.
Assist with scheduling internal meetings, training sessions, or corporate events.
Support preparation of meeting documents, agendas, and minutes when required.
Provide administrative assistance to departments such as HR, Finance, Operations, and Safety as needed.
Provide support with invoicing
Vendor invoice reconciliation
Credit Card receipt reconciliation
Prepare reports, letters, forms, and presentations using office software.
Support onboarding logistics for new employees (workstations, documentation, orientation scheduling).
Assist with travel arrangements, expense submissions, and purchase requests.
Help coordinate internal communications and company announcements.
Assist in organizing company events, staff meetings, and employee engagement initiatives.
Coordinate hotel bookings, catering, materials, and logistics for internal gatherings or celebrations.
Assists with confidential information and record keeping, fostering interaction with HR and payroll departments for refining documentation, including but not limited to submitting payroll and New Hire Orientation Forms.
Handle sensitive company and employee information with discretion.
Follow corporate policies regarding data privacy, document retention, and security.
Support administrative compliance requirements across departments when needed.
Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
Notify employees of arrivals.
Maintain a professional reception area and ensure meeting rooms are prepared for guests.
Coordinate courier deliveries, incoming mail, shipping and receiving.
Maintain office, kitchen, cleaning and bathroom supplies inventory and coordinate ordering with approved vendors.
Manage shared office equipment (printers, copiers, meeting room technology) and arrange service when needed.
Basic office cleanliness

Ideal candidates will have:

2-3 years of administrative expertise and knowledge of office procedures, in a construction setting
Excellent computer skills with an advanced knowledge of the Microsoft Office suite
Highly resourceful team-player, with the ability to also be extremely effective independently.
Experience supporting the construction project process (is an asset).
Experience working with safety pre-qualification systems such as ISN, Avetta, Complyworx, Cognibox, or similar contractor compliance platforms (is an asset).
Experience supporting health and safety programs and documentation (is an asset)
Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Excellent written, verbal, and presentation communication skills
Are a self-starter with ability to organize and multitask
Ability to conduct research and create reports or presentations
Previous experience on a construction site is an asset

To Apply

Please submit your resume and cover letter in one file, outlining your qualifications, interest in the role and salary expectations.

We thank all applicants for their interest in joining our team. We will review all submissions, and our team will reach out only to those qualified individuals.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Application question(s):

What Contractor Management Databases are you familiar with?
What is your salary expectation?

Experience:

Office Administration: 2 years (preferred)
Involvement on any part of a construction project process: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

assistant jobs in okotoks, ab

Office Administrator-(Project support Construction)

Executive Assistant

Health Care Aide OKOTOKS

Educational Assistant - Temporary - Full-time

Part Time Receptionist

Health Care Aide

Optometric Assistant

Office Administrator/Receptionist

Business Administrator

Veterinary Receptionist

Relief Receptionist

Administrative/Executive Assistant (Accounting Firm)

Health Care Aide

Office and Accounting Administrator

Active Living Aide (Casual Part Time)

Relief Educational Assistant (Okotoks)

United Minds Aide - Full Time Temporary

Laundry Aide

Health Care Aide- Casual

Assistant Buyer

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