thunder bay on administration Jobs – 86 Openings This Week

Executive Administrator
Habitat for Humanity —Thunder Bay, ON
- $55,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
6d
Administrative Dental Receptionist
Redwood Dental —Thunder Bay, ON
- $17–$25 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Manager of Northwest Region Virtual Urgent Care Program
NorWest Community Health Centres —Thunder Bay, ON
- $86,216–$99,884 a year
- Full-time
- Remote
- Nursing
- Microsoft Office
- Master's degree
Quick apply
2d
Anishinaabe Curriculum Manager
Oshki-Pimache-O-Win: The Wenjack Education Institute —Thunder Bay, ON
- $85,000 a year
- 8 hour shift
- Writing skills
- Microsoft Office
- Finance
- Dental care
- Paid time off
Quick apply
Secretary (Casual) – Thunder Bay, ON
William W. Creighton Youth Services —Thunder Bay, ON
- $23.96–$28.81 an hour
- Call to connect
- Word processing
- Administrative experience
- Computer skills
Administrative Assistant, Human Resources
NOSM University —Thunder Bay, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Central Records Clerk
Thunder Bay Police Service —Thunder Bay, ON
- $67,792.57–$80,938.56 a year
- Temporary
- Administrative experience
- Data entry
- Typing
Quick apply
2d
Operations Assistant
Hospice Northwest —Thunder Bay, ON
- $32–$35 an hour
- Part-time
- Microsoft Office
- Finance
- QuickBooks
Quick apply
3d
Customer Service Agent 3 -Thunder Bay- Part Time - Term - Non -Bilingual
Serco North America —Thunder Bay, ON
- From $23.64 an hour
- 4 hour shift
- Bilingual
- Customer service
- English
Environmental Administrative Assistant
OFNTSC —Thunder Bay, ON
- $45,000–$55,000 a year
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Associate University Secretary - Senate
Lakehead University —Thunder Bay, ON
- $87,128.13–$108,909.56 a year
- Full-time
- Project management
- Bachelor's
- Organizational skills
7d
Clerk (Wound Services)
St. Joseph's Care Group —Thunder Bay, ON
- $25.67–$30.20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Medical Secretary/Receptionist
NorWest Community Health Centres —Kakabeka Falls, ON
- $41,956–$50,551 a year
- Weekends as needed
- Microsoft Word
- Word processing
- Microsoft Office
Quick apply
10d
Client Service Coordinator
Bayshore HealthCare —Thunder Bay, ON
- $42,300–$52,900 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
Dental Receptionist
Sky Dental —Thunder Bay, ON
- $18–$21 an hour
- Full-time
- Customer service
- Administrative experience
- Data entry
Quick apply
Clerk
St. Joseph's Care Group —Thunder Bay, ON
- $25.67–$30.20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Relocation assistance
Quick apply
9d
Clerk Residence
St. Joseph's Care Group —Thunder Bay, ON
- $24.75–$26.72 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Relocation assistance
Quick apply
Dental Office Receptionist
Memorial Avenue Dentistry —Thunder Bay, ON
- Full-time
- Customer service
- Bachelor's
- In-person
Quick apply
4d
Placement Services Coordinator
Lakehead University —Thunder Bay, ON
- $61,695.28–$77,118.82 a year
- Full-time
- Supervising experience
- Bachelor's
- Travel
8d
Visitor Assistant
St. Joseph's Care Group —Thunder Bay, ON
- $17.90–$18.80 an hour
- Part-time
- Customer service
- Computer skills
- Typing
- Relocation assistance
Quick apply

I want to receive the latest job alerts for administration in thunder bay on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administration jobs near thunder bay on

Dental Receptionist jobs in Thunder Bay, ON

Operations Assistant jobs in Thunder Bay, ON

Secretary jobs in Thunder Bay, ON

Regional Manager jobs in Thunder Bay, ON

Service Coordinator jobs in Thunder Bay, ON

Client Services Coordinator jobs in Thunder Bay, ON

Records Clerk jobs in Thunder Bay, ON

Customer Service Representative jobs in Thunder Bay, ON

Administrative Assistant jobs in Thunder Bay, ON

Remote Executive Assistant jobs in Toronto, On

Executive Chef jobs in Vancouver, Bc

Executive Administrator jobs in Toronto, On

Executive Administrator jobs in Ontario

Executive Administrator jobs in British Columbia

Executive Assistant, 100k jobs in Toronto, On

Oil Gas Administrator jobs in Alberta

Executive Administrator jobs in Montréal, Qc

Dental Receptionist jobs in Richmond, Bc

Receptionist jobs in Saint John, Nb

Dental Administrator jobs in Ottawa, On

Executive Administrator

Habitat for Humanity
Thunder Bay, ON

Quick apply

Job details

$55,000 a year
6 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Organizational skills
Business
Document management systems
Communication skills

Full job description

Habitat for Humanity is a mission-driven, non-profit organization dedicated to bringing people together to build homes, community, and hope. Through affordable housing initiatives, volunteer engagement, and community partnerships, the organization works to provide safe and stable housing for families in need. The local affiliate operates both community-focused programs and a retail ReStore operation, with all proceeds supporting its housing initiatives and broader charitable impact.

Reporting directly to the CEO, the Executive Assistant will play a central role in supporting day-to-day operations across the organization, helping coordinate activities spanning housing programs, fundraising, volunteer initiatives, and retail operations. The position is designed to bring structure and consistency to a rapidly evolving environment, ensuring key administrative processes run smoothly and enabling continued expansion of the organization’s impact.

YOUR DAY TO DAY

Provide direct administrative support to the CEO, including managing calendars, scheduling meetings, and preparing correspondence and documentation.
Draft, edit, and format internal and external communications (emails, letters, reports) for review and approval.
Coordinate activities across multiple areas of the organization, including housing programs, fundraising initiatives, volunteer coordination, and retail operations.
Organize and maintain digital and physical records, including scanning, filing, and transitioning historical documents into centralized electronic systems.
Assist with reporting processes by gathering information, preparing summaries, and ensuring timely completion of required documentation (including donor records and internal reporting).
Support audit and financial coordination by ensuring required information is compiled and shared with bookkeepers and external partners.
Handle administrative aspects related to donations, including documentation, tax receipts, and donor record management.
Help track and manage compliance-related activities, including safety documentation and organizational reporting requirements.
Act as a central point of coordination to ensure tasks, deadlines, and cross-functional initiatives stay on track.
Assist in developing, improving, and documenting operational processes as the organization evolves.
Support meeting coordination, including preparing materials, documenting key takeaways, and following up on action items.
Maintain and organize organizational systems to improve efficiency and reduce reliance on manual or paper-based processes.
Provide general office administration support, including managing incoming requests, prioritizing tasks, and ensuring smooth day-to-day operations.
Liaise with internal and external stakeholders (board members, volunteers, vendors, and partners) to coordinate information and follow up as needed.

WHAT YOU BRING

Post-secondary education in business administration or a related field is an asset but not required; equivalent practical experience will be considered.
Proven experience in an administrative, executive assistant, or office coordination role within a non-profit environment.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing tasks in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to draft professional correspondence and reports.
High attention to detail and accuracy, particularly when handling documentation, reporting, and compliance-related tasks.
Demonstrated ability to coordinate across teams and stakeholders, ensuring information flows effectively and tasks are completed on time.
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new systems and digital tools.
Technically adaptable, with experience or interest in working with digital document management systems and transitioning processes from paper to electronic formats.
Ability to work with a mix of structured and unstructured processes, including building and improving systems as the organization evolves.
Highly self-motivated and proactive, with the ability to take initiative and operate effectively with limited direction.
Comfortable working in a dynamic and changing environment with a high degree of ambiguity.
Strong interpersonal skills, with the ability to build relationships and collaborate with internal teams, volunteers, board members, and external partners.

WHAT'S IN IT FOR YOU

Competitive Salary: $55,000
Health, dental and optical benefits.
Paid time off
Opportunities for professional growth and career development.
Supportive and collaborative work environment.

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

#LI-ONATL

Quick apply

Refine Your Search

administration jobs in thunder bay on

Executive Administrator

Administrative Dental Receptionist

Manager of Northwest Region Virtual Urgent Care Program

Anishinaabe Curriculum Manager

Secretary (Casual) – Thunder Bay, ON

Administrative Assistant, Human Resources

Central Records Clerk

Operations Assistant

Customer Service Agent 3 -Thunder Bay- Part Time - Term - Non -Bilingual

Environmental Administrative Assistant

Associate University Secretary - Senate

Clerk (Wound Services)

Medical Secretary/Receptionist

Client Service Coordinator

Dental Receptionist

Clerk

Clerk Residence

Dental Office Receptionist

Placement Services Coordinator

Visitor Assistant

I want to receive the latest job alerts for administration in thunder bay on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected