ajax on desk receptionist Jobs – 36 Openings This Week

Executive Assistant/Receptionist
Shunda Polyurethane Ltd. —Markham, ON
- $44,000–$48,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Paid time off
- Vision care
Quick apply
1d
Dental Office Manager Assistant
DentalZen —Whitby, ON
- $30–$35 an hour
- Overtime
- Communication skills
Quick apply
Weekend Receptionist
Trustwell Realty Inc —Toronto, ON
- $17.60–$19.00 an hour
- Weekends only
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Account Assistant
Airnor Mechanical Ltd —Markham, ON
- $35,708.16–$67,001.80 a year
- Part-time
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
12d
Medical Receptionist
Accucare Medical Centre —Scarborough, ON
- $18–$21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
Quick apply
5d
Receptionist/Administrator
DSM Security Services Corp —Scarborough, ON
- $17.60–$18.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Dental Receptionist/Assistant
Uptown Markham Dental —Unionville, ON
- $19–$23 an hour
- Part-time
- Bachelor's
- Phone etiquette
- Epic
- Dental care
Quick apply
Member Services Representative
Birchmount Bluffs Neighbourhood Centre —Scarborough, ON
- $19 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Medical Receptionist - Canada Summer Job
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
- $17.60 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
Quick apply
Medical Receptionist
Pacific Eye Clinic —Markham, ON
- From $18.50 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Medical Receptionist - Optometry Clinic (Markham)
Pacific Eye Clinic —Markham, ON
- $18.50–$22.00 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- English
Quick apply
7d

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Dental Receptionist
Dental Office —East York, ON
Assist with administrative tasks including data entry, filing, and managing correspondence. The ideal candidate will serve as the first point of contact for…
$27–$30 an hour
Quick apply
10d
Dental Hygiene Coordinator
Belman Dental Centre —Toronto, ON
Prefer candidates with experience as a dental receptionist or in a similar front desk role. Dental receptionist: 1 year (preferred).
$26–$30 an hour
Quick apply
4d

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Executive Assistant/Receptionist

Shunda Polyurethane Ltd.
Markham, ON

Quick apply

Job details

Permanent | Full-time
$44,000–$48,000 a year
1 day ago

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Mandarin
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
Filing
English
Microsoft Office
Xero
Administrative experience
Bachelor's
Accounting
Human resources
QuickBooks
Front desk
Phone etiquette
Business
Communication skills
Time management
Office experience

Full job description

A dynamic role combining executive support and front-office management, with opportunities to grow into Human Resources responsibilities. The ideal candidate will demonstrate exceptional organizational abilities, professional communication skills, and a strong interest in HR practices.

Position Summary

We are seeking a polished, proactive, and highly organized professional to serve as our Executive Assistant & Receptionist. In this pivotal role, you will be the first point of contact for our company, managing the front desk and providing a welcoming experience for all clients, partners, and visitors.

Simultaneously, you will provide high-level administrative support to our senior leadership team, ensuring their schedules are managed efficiently and their administrative needs are met. This dynamic position requires exceptional multitasking skills, a high degree of professionalism, and the ability to handle confidential information with the utmost discretion. You will also play a key role in our financial operations by managing invoicing for a select group of customers.

Key Responsibilities

Reception & Office Administration:

Serve as the face and voice of the company by greeting guests, answering a multi-line phone system, and directing inquiries to the appropriate personnel.
Manage all incoming and outgoing mail, packages, and courier services.
Maintain a clean, organized, and professional reception area and manage the booking of boardrooms.
Monitor, order, and maintain inventory of office and kitchen supplies.
Liaise with building management and service vendors as required.

Executive Support:

Proactively manage and coordinate the calendars, appointments, and schedules for key executives.
Arrange and coordinate meetings, including preparing agendas, taking minutes, and organizing catering.
Prepare and edit correspondence, reports, and presentations using MS Office Suite.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Handle confidential documents and information with discretion and professionalism.
Prepare and submit expense reports on behalf of the executive team.

Financial & Administrative Tasks:

Prepare, verify, and send out invoices to a designated portfolio of customers in a timely and accurate manner.
Assist with data entry, filing, and maintaining organized digital and physical records.
Provide general administrative support to other departments as needed.
Assist in the planning and execution of company events and functions.

Qualifications & Skills

Minimum 3-5years of experience in a professional office environment, ideally in a combined role such as Receptionist, Administrative Assistant, or Executive Assistant.
Post-secondary diploma or certificate in Office Administration, Business, or a related field is a strong asset.
Exceptional proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required.
Experience with basic accounting or invoicing software (e.g., QuickBooks, Xero) is highly desirable.
Outstanding verbal and written communication skills with a professional and courteous phone etiquette.
Excellent organizational and time-management skills, with a proven ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
A proactive, resourceful, and solutions-oriented mindset.
Impeccable attention to detail and a high level of accuracy.
Demonstrated ability to handle sensitive and confidential information with integrity.

What We Offer

A competitive salary and compensation package.
A professional and supportive team environment.
Comprehensive health insurance
The opportunity to be a central and valued member of our organization.
Paid time off and holidays
Career advancement potential
Convenient location in Markham with on-site parking.

Job Types: Full-time, Permanent

Pay: $44,000.00-$48,000.00 per year

Benefits:

Company events
Life insurance
On-site parking
Vision care

Ability to commute/relocate:

Markham, ON L3R 8G6: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Front desk: 3 years (preferred)
Administrative: 3 years (required)

Language:

English (required)
French (preferred)
Mandarin (preferred)

Work Location: In person

Quick apply

Refine Your Search

desk receptionist jobs in ajax on

Executive Assistant/Receptionist

Dental Office Manager Assistant

Weekend Receptionist

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Account Assistant

Medical Receptionist

Receptionist/Administrator

Dental Receptionist/Assistant

Member Services Representative

Medical Receptionist - Canada Summer Job

Medical Receptionist

Medical Receptionist - Optometry Clinic (Markham)

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