greater sudbury on program assistant Jobs – 83 Openings This Week

Administrative Assistant, School of Liberal Arts
Laurentian University —Greater Sudbury, ON
- $29.53–$33.86 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
5726 - 3rd Key
Lids Canada Inc. —Greater Sudbury, ON
- $18.10 an hour
- Part-time
- Sales
Quick apply
9d
Pharmacy Assistant
Shoppers Drug Mart / Pharmaprix —Greater Sudbury, ON
- $18.60–$23.50 an hour
- Part-time
- High school diploma or GED
- Organizational skills
7d
Administrative Assistant, School of Education
Laurentian University —Greater Sudbury, ON
- $29.53–$33.86 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
10d
Administrative Assistant, Health and Wellness
Laurentian University —Greater Sudbury, ON
- $35.58 an hour
- Part-time
- Bilingual
- CPR Certification
- Medical office experience
10d
Administrative Assistant - Temporary Full Time
Elizabeth Centre —Greater Sudbury, ON
- $42,801 a year
- Temporary
- Google Suite
- Customer service
- High school diploma or GED
assistant manager, hotel
Travelodge Sudbury and Perkins Restaurant and Bakery —Greater Sudbury, ON
- $40 an hour
- Weekends as needed
- English
- Hotel
- Hotel experience
- Flexible schedule
Administrative Assistant
Royal Bank of Canada —Greater Sudbury / Grand Sudbury, ON
- $35,000–$47,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Receiver
Shoppers Drug Mart / Pharmaprix —Greater Sudbury, ON
- $17.60–$19.00 an hour
- Part-time
- Heavy lifting
- Computer skills
4d
Administrative Assistant, Health Sciences
NOSM University —Greater Sudbury, ON
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Administrative and Safety Assistant
Stantec —Greater Sudbury, ON
- $45,100–$60,900 a year
- Temporary
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Wellness program
- Employee stock purchase plan
Inside Sales Representative
Doman Building Materials Group Ltd —Greater Sudbury, ON
- $50,000–$52,000 a year
- Contract
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick apply
21h
Administrative Assistant, PGME
NOSM University —Greater Sudbury, ON
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Site Supervisor
BEST - For A Cleaner World —Greater Sudbury, ON
- $22.23 an hour
- Full-time
- Microsoft Office
- Supervising experience
- Computer skills
Quick apply
Children and Social Services Trainer
City of Greater Sudbury —Greater Sudbury, ON
- $6,587.00–$7,754.60 a month
- Writing skills
- English
- Windows
7d
First Aid Security Attendant
Glencore —Greater Sudbury, ON
- $43.62 an hour
- Full-time
- First Aid Certification
- Employee assistance program
CWELCC - Early Learning Assistant
YMCA of Northeastern Ontario —Greater Sudbury, ON
- $21.96 an hour
- Full-time
- Hybrid work
- CPR Certification
- High school diploma or GED
- First Aid Certification
- Mileage reimbursement
- Disability insurance
Quick apply
3d
CDN SURFACE - Diamond Driller Assistant
Major Drilling Group International Inc —Val Caron, ON
- $21–$27 an hour
- 12 hour shift
- In-person
Quick apply
Developmental disability worker
Mosher Family —Greater Sudbury, ON
- From $25 an hour
- Part-time
- CPR Certification
- Caregiving
- First Aid Certification
Quick apply
4d
Assistant Trainmaster
CPKC —Greater Sudbury, ON
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Administrative Assistant, School of Liberal Arts

Laurentian University -
Greater Sudbury, ON

Apply Now

Job details

Full-time
$29.53–$33.86 an hour

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Google Suite
Google Docs
Microsoft Excel
College certificate
Customer service
English
Tableau
Databases
Administrative experience
High school diploma or GED
Analysis skills
Organizational skills
Budgeting
Ellucian
Business
Microsoft Outlook Calendar
Communication skills
Adobe Acrobat
Time management
Office experience

Full job description

Required Position

Full-time temporary appointment until October 30, 2026

Responsibilities

Vacancy Status: Existing position

The Administrative Assistant will provide comprehensive administrative support to the School of Liberal Arts. The Administrative Assistant will engage with School directors, program coordinators, faculty members, the Dean’s office and at times, support students. Primarily, the Administrative Assistant will assist the School Director and coordinators in matters of governance, and internal and external university affairs, including but not limited to budgets, course offerings, workloads, special projects, program reviews, recruitment and various other activities. In addition, under the supervision of the Business Manager, you will provide information and reports to the Office of the Dean as directed.

Ensure the responsibilities for the School of Liberal Arts for the assignment of overloads and sessional contracts while conforming to the Laurentian University Faculty Association (LUFA) Collective Agreement language and the various steps involved;
Track the process using Excel/Google Sheets templates provided and updating the School’s sessional seniority roster every term;
Assist in the collection of data and information required for school annual reports;
Assist the School Director in preparing the timetable, rosters and course offerings (e.g. preparing course master changes and updates), maintain current sessional faculty seniority and establishment lists, prepare documentation for hiring committees, processing faculty job postings, ensuring new faculty are familiar with equipment and forms, etc.;
Prepare submit and maintain Google sheet tracking records for all academic processes and councils (including CPF, CELP, IQAP);
Organize functions and obligations specific to the School of Liberal Arts (schedule meetings, prepare documents for meetings, travel arrangements, etc.);
Information management, including contact lists for students and program supervisors;
Coordinate periodic reviews; Process transfers and requisitions, work orders, timesheets (and other), in consultation with the Director;
Reconcile budgets including purchase cards;
Communicate information electronically (email and GSuite) and responding to various requests such as booking meeting rooms, documents, agendas and minutes;
Maintaining the School’s files and records Using Google Suite and Excel;
Working with a variety of software programs including but not limited to: GSuite (Google docs, sheets, forms, calendar, etc.) MS Excel and Word, Adobe Acrobat, Ellucian/Datatel/Colleague, Gmail, Windows Explorer, MS PowerPoint, Tableau database, Business Objects database, and others;
Manage a University email account, (maintaining, protecting, controlling access);
Posting faculty office hours; assisting faculty with their office and classroom requests;
Purchase supplies and test materials for the School;
Monitor and maintaining inventory;
Update and maintain the School’s webpages, and social media;
Liaise with Marketing to update and aid in the coordination of marketing materials;
Assist students and faculty with graduate teaching assistants (GTAs), teaching assistants (TAs), and part-time staff with forms and processes required for web-time entry setup for payment;
Assist in the organization of student workshops, special events, guest speakers/lecturers, trips, open house events (including travel arrangements);
Inform students of various workshops, opportunities, competitions and seminars;
Ensure students are following necessary steps towards thesis defense; coordinating thesis defenses as needed;
Assist in the preparation and updates to the annual TA funding request forms; and
Perform other duties as assigned.

Qualifications

Secondary School Diploma or College Certificate , two (2) years in Administration;
More than five (5) years of related experience in office administration, preferably including two (2) to three (3) years in a post-secondary environment;
Experience and thorough knowledge of Google Suite, MS Word, Excel, PowerPoint, GMail, Calendar, Internet navigation;
Electronic data organization skills and database manipulation;
Strong communication and interpersonal skills, experience in customer service;
Excellent time management, organizational skills with ability to prioritize multiple responsibilities, work under pressure to meet deadlines while contending with multiple distractions; attention to details;
Ability to identify information, materials and resources required to complete tasks;
Showing initiative and engagement in the role and tasks at hand; Experience with institutional policies, procedures and budgets processes;
Strong strategic and analytical skills, problem solving and critical thinking skills;
Motivated, with ability to adapt to a changing and diverse environment;
Ability to work both collaboratively and independently, with initiative and under minimal supervision;
Experience with standard office equipment and basic troubleshooting of computer equipment and programs is an asset;
Experience in event coordination is an asset;
Ability to work fluently (verbal and written) in both official languages, French and English, is required.

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [email protected]***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([email protected]).

Apply Now

Refine Your Search

program assistant jobs in greater sudbury on

Administrative Assistant, School of Liberal Arts

5726 - 3rd Key

Pharmacy Assistant

Administrative Assistant, School of Education

Administrative Assistant, Health and Wellness

Administrative Assistant - Temporary Full Time

assistant manager, hotel

Administrative Assistant

Receiver

Administrative Assistant, Health Sciences

Administrative and Safety Assistant

Inside Sales Representative

Administrative Assistant, PGME

Site Supervisor

Children and Social Services Trainer

First Aid Security Attendant

CWELCC - Early Learning Assistant

CDN SURFACE - Diamond Driller Assistant

Developmental disability worker

Assistant Trainmaster

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