Nanaimo Bc Administrative Jobs – 77 Openings This Week

Office Coordinator - Nanaimo WorkBC
AKG Canada —Nanaimo, BC
- $50,000–$56,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Receptionist - Nanaimo June 29th to July 3rd - Nanaimo
Randstad —Nanaimo, BC
- $21 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Administrative Assistant, Faculty of Science and Technology
Vancouver Island University —Nanaimo, BC
- $31.48 an hour
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
5h
Operations Manager
Island Clinical Counselling Ltd. —Nanaimo, BC
- From $62,400 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Bachelor's
- Travel
- Disability insurance
- Dental care
Quick apply
4d
Medical Office Assistant - Full Time
Wellington Medical Clinic —Nanaimo, BC
- From $21 an hour
- Full-time
- Medical office experience
- Administrative experience
- EMR systems
Quick apply
Health Science Placement Coordinator Nanaimo, BC
Discovery Community College —Nanaimo, BC
- $50,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Experienced Dental Receptionist
Northfield Dental Clinic —Nanaimo, BC
- $25–$30 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
Quick apply
Office Administration
Vancouver Island Physiotherapy Clinic —Ladysmith, BC
- From $23.50 an hour
- Part-time
- Customer service
- Administrative experience
- High school diploma or GED
Quick apply
Ophthalmic Assistant/Medical Office Assistant
Dr. Henry Chen Inc —Nanaimo, BC
- From $22 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- In-person
Quick apply
5d
Executive Assistant to the Head of School
Aspengrove School —Lantzville, BC
- $57,000–$67,000 a year
- Full-time
- Writing skills
- Administrative experience
- Communication skills
Quick apply
Medical Office Assistant/ Clerk
Island Health —Ladysmith, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
Office Manager - Cedar Valley Dental, Nanaimo, BC
123Dentist —Nanaimo, BC
- $65,000–$75,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply
District Principal, Indigenous Learning
Nanaimo Ladysmith Public Schools —Nanaimo, BC
- $157,289–$165,947 a year
- Full-time
- Master's degree
- Leadership
8d
Front Desk/Night Auditor
The Waterfront Suites and Marina —Nanaimo, BC
- $17.85–$18.50 an hour
- Part-time
- Customer service
- Hotel
- Accounting
Quick apply
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree
Administrative Assistant, Office of the President
Vancouver Island University —Nanaimo, BC
- $70,682–$80,230 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5h
Program Assistant, Inside Out Program
Vancouver Island University —Nanaimo, BC
- $27.78 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Office
5h
Administrative Technician
Cross and Company —Nanaimo, BC
- $45,000–$60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Dental care
- Paid time off
Quick apply
1d
Program Assistant, Natural Resources Extension Program
Vancouver Island University —Nanaimo, BC
- $25.55 an hour
- Part-time
- Marketing
- Microsoft Office
- Communication skills
5h
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
7h

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administrative jobs near nanaimo bc

Office Coordinator - Nanaimo WorkBC

AKG Canada
Nanaimo, BC

Apply Now

Job details

Full-time
$50,000–$56,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Windows
Microsoft Office
Math
Communication skills

Full job description

Office Coordinator - Nanaimo

Overview

This role plays a crucial part in supporting the Service Delivery Manager and the Case Management team. Responsibilities include managing clerical and administrative tasks, maintaining client records in accordance with legislation, policy, and procedures, and providing general support to the customer service focus of the office. 

Responsibilities

Administrative Support:

Drafts and prepares correspondence, memos, and reports for the Management team. 
Reviews invoices, secures approval, and forwards them to Finance in a timely manner. 
Administers petty cash, staff appreciation, and charitable funds, ensuring adherence to budget stipulations. 
Liaises with IT to ensure the functionality of all office equipment. 
Physical Office Needs Coordination
Ensures the smooth operation of the physical office space. 
Manages issues with landlords, office renovations, repairs/moves, janitorial services, and facilities management. 
Maintains an adequate inventory of office supplies. 
Manages key and access card management. 
Coordinates with Occupational Health and Safety Representative to ensure compliance.

Case Management Support

Manages administrative tasks supporting the Case Management Process, including job search and job start supports. 
Prioritizes daily workload and processes files to ensure timely documentation for the team. 
Maintains current database information on each case. 
Creates administrative forms, client files, group participation lists, signs, labels, schedules, materials, certificates, reports, PowerPoint presentations, and well-designed business documents. 
Maintains related filing systems and procedures. 
Supports the Case Management team in performing in-house functions. 
Ensures Case Management staff have sufficient supplies and resources.

Vendor and Client Communication

Provides information clearly to clients and stakeholders, following confidentiality guidelines. 
Conducts follow-up phone calls to clients when instructed. 
Manages difficult situations, assists clients in crisis, and responds professionally to complaints. 
Works with vendors to negotiate costs, supplies, and services. 
Receives and processes client-related invoices for approval. 
Develops rapport with clients on the telephone. 
Prepares clear, concise, and timely correspondence as necessary.

Qualifications

Intermediate to advanced business technology skills. 

Proficient in MS Office (Word and Excel), Windows environment, PC applications, and web-based research tools. 

Demonstrated ability to work effectively with all stakeholders. 

Strong work ethic with a commitment to maintaining confidentiality. 

Excellent grammar, reading comprehension, and math skills. 

Excellent written and verbal communication skills. 

High attention to detail. 

Flexibility, initiative, quick thinking, high energy, and enthusiasm. 

Ability to interact skillfully and communicate effectively with a variety of people, both in person and in writing. 

Employment Level

Full-time

Wage Range

$50,000.00 - $56,000.00

Work Conditions

On-site in an office environment

Eligibility Statement

Open to all those eligible to work in Canada.

Equity Statement

We are committed to fostering a diverse and inclusive workplace. We believe that diversity of thought, background, and experience strengthens our team and drives innovation. We are dedicated to creating an environment where everyone feels valued, respected, and supported.

Job Type: Full-time

Pay: $50,000.00-$56,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Paid time off
RRSP match

Work Location: In person

Apply Now

Refine Your Search

administrative jobs in nanaimo bc

Office Coordinator - Nanaimo WorkBC

Receptionist - Nanaimo June 29th to July 3rd - Nanaimo

Administrative Assistant, Faculty of Science and Technology

Operations Manager

Medical Office Assistant - Full Time

Health Science Placement Coordinator Nanaimo, BC

Experienced Dental Receptionist

Office Administration

Ophthalmic Assistant/Medical Office Assistant

Executive Assistant to the Head of School

Medical Office Assistant/ Clerk

Office Manager - Cedar Valley Dental, Nanaimo, BC

District Principal, Indigenous Learning

Front Desk/Night Auditor

Manager, I&IT Project Management Office

Administrative Assistant, Office of the President

Program Assistant, Inside Out Program

Administrative Technician

Program Assistant, Natural Resources Extension Program

Executive Assistant, Operations

I want to receive the latest job alerts for administrative in nanaimo bc

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