alberta personal assistant Jobs – 88 Openings This Week

Executive Assistant, Senior Leadership Team
Lac Ste. Anne County —Sangudo, AB
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
6h
AVP Executive Assistant
SAIT —Calgary, AB
- $60,000–$70,000 a year
- Microsoft Office
- Finance
- Administrative experience
- Dental care
- Paid time off
1d
People & Culture Assistant
AlgaeCal —Calgary, AB
- Full-time
- Hybrid work
- Hotel
Quick apply
4d
Executive Assistant
Chartered Professional Accountants of AB —Calgary, AB
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Executive Administrative Assistant
Alberta Health Services —Edmonton, AB
- $23.78–$39.66 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive Assistant
CDS Canada —Edmonton, AB
- $22–$25 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Wellness program
- Disability insurance
Quick apply
14d
Executive Assistant
CDN Controls ULC —Calgary, AB
- Full-time
- Microsoft Office
- Bachelor's
- Construction
Quick apply
Administrative Support V – Senior Leadership Support
Alberta Health Services —Lethbridge, AB
- $31.09–$37.81 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
2d
Support - EA, Secretary, Library Technician Opportunities
Calgary Catholic School District —Calgary, AB
- Dental care
- Paid time off
3d
Partner Administrative Assistant
KPMG —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
SGC: Senior Executive Assistant
Siksika Nation —Calgary, AB
- Communication skills
- Time management
3d
Senior Administrative Assistant, Quality, Operations
MNP —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Senior Administrative Assistant
Raytheon —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Executive Assistant, Corporate
Explore Edmonton Corporation —Edmonton, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Administrative Assistant
Greater Parkland Regional Chamber of Commerce —Stony Plain, AB
- Weekends as needed
- Customer service
- Administrative experience
- Business
Quick apply
Substitute Support Staff (EA,CYCW,LCF,SAA)
Livingstone Range School Division —Fort Macleod, AB
- Microsoft Office
- Administrative experience
- Working with children
- Flexible schedule
Executive Assistant
Dream Unlimited —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11d
Senior Executive Assistant
Startec —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant
RMC Group of Companies —Edmonton, AB
- $65,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
Executive Assistant to the Dean's Office, Haskayne School of Business
The University of Calgary —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d

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Executive Assistant, Senior Leadership Team

Lac Ste. Anne County -
Sangudo, AB

Quick apply

Job details

Permanent | Full-time
6 hours ago

Qualifications

Computer operation
Post-secondary education
Microsoft Office
Administrative experience
High school diploma or GED
Analysis skills
Office experience

Full job description

Lac Ste. Anne County is a progressive rural municipality committed to responsible growth, strong governance, and service to its residents and business community. Located West of Edmonton, the County offers diverse economic opportunities supported by agriculture, tourism, recreation, and small business development.

Reporting directly to the Chief Administrative Officer, the Executive Assistant, Senior Leadership Team, is responsible for providing high-level, confidential administrative, operational, and strategic support to the General Managers. This role ensures the efficient coordination of executive schedules, meetings, and workflow, while overseeing the preparation and quality control of corporate documentation, Council reports, and briefing materials. Acting as a key liaison, the Executive Assistant fosters strong relationships with internal and external stakeholders, maintains confidentiality, and contributes to effective communication and decision-making across the organization.

Duties and Responsibilities

Executive & Administrative Support:

Provide comprehensive administrative support to the General Managers to ensure legislative, governance, and administrative functions are carried out effectively, accurately, and in a timely manner.
Serve as a trusted administrative liaison between the General Managers and Lac Ste. Anne County departments, external agencies, government officials, and the public.
Correspond and interact with ratepayers, government representatives, and Council; respond to public inquiries on general legislative and governance matters through various communication channels.
Liaise effectively with internal departments, external agencies, community organizations, and other levels of government on behalf of the General Managers.
Organize, manage, and prioritize the General Managers’ schedule, including meetings, conferences, travel arrangements, and annual event bookings; make decisions related to scheduling, prioritization, and workflow on behalf of the General Managers.
Support financial processes including purchasing card reconciliation, travel claims, and expense reporting, ensuring accuracy and compliance.
Support special projects, Lac Ste. Anne County initiatives, and strategic assignments as required.
Maintain accurate and organized electronic and physical records management systems in accordance with policies and applicable legislation.
Perform administrative functions such as data entry, scanning, document control, and file management.
Support special projects, conduct research, and provide functional guidance to administrative support staff as required.
Maintain a high level of discretion, tact, integrity, and confidentiality in all aspects of the role.

Meetings, Reporting & Documentation:

Coordinate General Manager meetings, workshops, conferences, and off-site sessions.
Prepare and distribute agendas, briefing materials, reports, presentations, and meeting documentation in a timely and professional manner.
Record, distribute, and maintain accurate meeting minutes and track follow-up actions to completion.
Manage meeting and event logistics, including registrations, venues, materials, and technology requirements.
Oversee, review, draft, proofread, and edit correspondence, Council reports, briefing notes, and other corporate documents to ensure clarity, accuracy, consistency, branding, and compliance with Lac Ste. Anne County standards.
Ensure all documentation submitted to Council is clear, concise, properly formatted, and delivered on time.
Monitor and review financial and operational reports, identifying and resolving issues with appropriate staff prior to General Managers’ approval.

Other Duties

Assist in the coordination of annual County events, ceremonies, and celebrations hosted by the County office.
Provide backup and support to the Executive Assistant to the Chief Administrative Officer (CAO) and Council as required, ensuring continuity of operations and consistent administrative support at the senior leadership level.
Perform other related duties as assigned by the CAO.

Qualifications

Education and Experience:

Minimum completed high school diploma or equivalent (GED); post-secondary education in a related field considered an asset.
Strong background in office administration (3-5 years directly related experience); experience in a rural municipal environment considered an asset.
Knowledge of principles, practices, and techniques relating to municipal legislation in Alberta, particularly as concerns the Municipal Government Act and the Freedom of Information and Protection of Privacy Act.

Skills and Attributes:

Excellent communication (oral and written) and interpersonal skills, including the ability to clearly communicate complex and technical information.
Computer literate with proficiency in Microsoft Office programs and other industry-specific applications.
Ability to maintain a high degree of ethics, discretion and confidentiality.
Must demonstrate and apply political acuity, honesty, diplomacy, and cultural awareness and sensitivity.
Ability to build and maintain effective professional relationships with County staff and the public.
Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
Attention to detail, solid problem solving, and advanced analytical skills.
Strong initiative and leadership qualities.

Working Conditions

This is a full‑time, permanent position.
The normal work schedule is 35 hours per week, Monday to Friday.
Regular hours of work are 8:30 a.m. to 4:30 p.m.
The position is in-person, based in a professional, business-casual office environment, requiring extended periods of sitting, use of a computer, and regular interaction with staff, elected officials, and the public.
Occasional attendance at meetings or events outside of regular business hours may be required.

Compensation

Competitive salary
Comprehensive benefits package
Participation in Local Authorities Pension Plan (LAPP)
Professional development opportunities

Opportunity will remain open until a suitable candidate is found.

Benefits:

Company pension
Dental care
Extended health care
On-site parking
Paid time off

Application question(s):

What are your salary expectations for this role?

Experience:

Office Administration: 3 years (required)

Work Location: In person

Quick apply

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