dorval, qc executive assistant Jobs – 51 Openings This Week

Executive Assistant
DOG E KATZ INNOVATIONS INC —Montréal, QC
- $74,000.00–$84,716.89 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Life insurance
Quick apply
Executive Assistant to Executive Director and Chief Scientific Officer
Centre universitaire de santé McGill - Institut de Recherche —Montréal, QC
- $50,960.00–$94,658.20 a year
- 8 hour shift
- Bilingual
- English
- Research
- Designated paid holidays
- Employee assistance program
Quick apply
Executive Services Coordinator, Central Business Services
Deloitte —Montréal, QC
- $47,000–$78,000 a year
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Bilingual Executive Personal Assistant - Part-Time
ADGC Advisory —Montréal, QC
- $25–$30 an hour
- Part-time
- Hybrid work
- Bilingual
- English
- Driving
Quick apply
Adjoint(e) exécutif(ve) - Executive Assistant
Pratt & Whitney —Longueuil, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Flexible schedule
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d
executive assistant
DOG E KATZ INNOVATIONS INC. —Montréal, QC
- $74,000 a year
- Full-time
- Bilingual
- Spanish
- High school diploma or GED
8h
Adjoint(e) de direction - Executive assistant
AJ Walter Aviation —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Employee assistance program
- Flexible schedule
Quick apply
9h
EXECUTIVE COORDINATOR FOR THE EXECUTIVE COORDINATOR & CHIEF RISK OFFCIER
Business Development Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
2h

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Executive Assistant to Executive Director and Chief Scientific Officer
Centre universitaire de santé McGill - Institut de Recherche —Montréal, QC
Oversee day-to-day executive office functions, including inbox and call management, invoice processing, account monitoring, maintenance of confidential records,…
$50,960.00–$94,658.20 a year
Quick apply

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Executive Assistant

DOG E KATZ INNOVATIONS INC
Montréal, QC

Quick apply

Job details

Full-time
$74,000.00–$84,716.89 a year

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
Filing
English
Microsoft Office
Administrative experience
Copy editing
QuickBooks
Data entry
Organizational skills
Front desk
Multi-line phone systems
Typing
Clerical experience
Proofreading
Phone etiquette
Microsoft Outlook Calendar
Communication skills
Office experience

Full job description

FULL TIME (40H/WEEK)

Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently. This role offers an opportunity to work in a dynamic environment where professionalism and excellent communication are essential. The Executive Assistant will play a vital role in ensuring smooth daily operations and effective coordination across departments.

Responsibilities

Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and travel arrangements.
Prepare, proofread, and distribute correspondence, reports, and presentations with high accuracy.
Handle incoming calls via multi-line phone systems with professional phone etiquette; direct inquiries appropriately.
Perform data entry, filing, and document management tasks using Microsoft Office applications and DocuSign for electronic signatures.
Assist with bookkeeping tasks utilizing QuickBooks; monitor expenses and process invoices as needed.
Provide exceptional customer service to internal teams and external clients, acting as a front desk representative when necessary.
Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.
Support administrative projects including proofreading documents, organizing files, and managing office supplies inventory.
Maintain confidentiality of sensitive information at all times while demonstrating excellent organizational skills.

Requirements

EXCELLENT FRENCH AND ENGLISH

Proven experience in an office environment with clerical or administrative responsibilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with multi-line phone systems.
Experience with QuickBooks and basic bookkeeping is preferred.
Strong typing skills with high accuracy; excellent proofreading abilities.
Exceptional organizational skills with the ability to prioritize tasks effectively.
Excellent communication skills including phone etiquette and professional demeanor.
Office experience combined with administrative or clerical experience is highly desirable.
Ability to handle data entry tasks efficiently while maintaining attention to detail.
Prior front desk or customer service experience is a plus. This position provides an engaging opportunity for a motivated individual seeking a challenging yet rewarding role supporting executive leadership through effective administrative management.

TEMPS PLEIN (40 H/SEMAINE)

Aperçu
Nous recherchons un(e) adjoint(e) de direction hautement organisé(e) et proactif(ve) pour soutenir notre équipe de direction. Le candidat idéal possédera de solides compétences administratives, une attention exceptionnelle aux détails et la capacité de gérer efficacement plusieurs tâches à la fois. Ce poste offre l’opportunité de travailler dans un environnement dynamique où le professionnalisme et une excellente communication sont essentiels. L’adjoint(e) de direction jouera un rôle clé pour assurer le bon déroulement des opérations quotidiennes et une coordination efficace entre les départements.

Responsabilités

Gérer et maintenir les calendriers des dirigeants à l’aide de Microsoft Outlook Calendar et Google Workspace, en planifiant les rendez-vous, réunions et déplacements.
Préparer, réviser et distribuer la correspondance, les rapports et les présentations avec une grande précision.
Gérer les appels entrants via des systèmes téléphoniques multilignes avec un professionnalisme exemplaire; orienter les demandes de manière appropriée.
Effectuer la saisie de données, le classement et la gestion de documents à l’aide des applications Microsoft Office et de DocuSign pour les signatures électroniques.
Aider aux tâches de comptabilité en utilisant QuickBooks; surveiller les dépenses et traiter les factures au besoin.
Offrir un service à la clientèle exceptionnel aux équipes internes et aux clients externes, en agissant au besoin comme représentant(e) à l’accueil.
Coordonner les réunions, préparer les ordres du jour, rédiger les procès-verbaux et assurer le suivi des actions pour garantir leur réalisation en temps opportun.
Soutenir des projets administratifs, notamment la révision de documents, l’organisation de dossiers et la gestion de l’inventaire des fournitures de bureau.
Maintenir en tout temps la confidentialité des informations sensibles tout en démontrant d’excellentes compétences organisationnelles.

Exigences

EXCELLENT FRANÇAIS ET ANGLAIS
Expérience démontrée dans un environnement de bureau avec des responsabilités administratives ou de soutien.
Maîtrise de la suite Microsoft Office (Word, Excel, PowerPoint), de Google Workspace et familiarité avec les systèmes téléphoniques multilignes.
Une expérience avec QuickBooks et des notions de comptabilité de base sont un atout.
Excellentes compétences en saisie de données avec un haut niveau de précision; très bonnes aptitudes en révision de textes.
Compétences organisationnelles exceptionnelles et capacité à établir efficacement les priorités.
Excellentes compétences en communication, incluant une étiquette téléphonique professionnelle.
Une expérience de bureau combinée à une expérience administrative ou de secrétariat est fortement souhaitée.
Capacité à effectuer des tâches de saisie de données efficacement tout en portant une grande attention aux détails.
Une expérience à la réception ou en service à la clientèle constitue un atout.

Ce poste offre une excellente opportunité pour une personne motivée recherchant un rôle stimulant et enrichissant, en soutien à la direction grâce à une gestion administrative efficace.

Job Type: Full-time

Pay: $74,000.00-$84,716.89 per year

Benefits:

Life insurance

Work Location: In person

Quick apply

Refine Your Search

executive assistant jobs in dorval, qc

Executive Assistant

Executive Assistant to Executive Director and Chief Scientific Officer

Executive Services Coordinator, Central Business Services

Bilingual Executive Personal Assistant - Part-Time

Adjoint(e) exécutif(ve) - Executive Assistant

Executive Assistant, Operations

executive assistant

Adjoint(e) de direction - Executive assistant

EXECUTIVE COORDINATOR FOR THE EXECUTIVE COORDINATOR & CHIEF RISK OFFCIER

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