calgary, ab administrative agent Jobs – 38 Openings This Week

Transaction Coordinator/Assistant
Executive Solutions Ltd. —Calgary, AB
- Communication skills
Customer Service Agent-Part time
Sunwest Aviation Ltd. —Calgary, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Seasonal Room Attendant
Hampton Inn by Hilton Calgary Downtown —Calgary, AB
- Temporary
- Hospitality
- English
- Hotel
Quick apply
5d
Legal Assistant
Black Diamond Group —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Consultant and Operations Manager
Teneo —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Royal Service Agent (Part-time)
FAIRMONT —Calgary, AB
- Part-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Front Desk Agent
Holiday Inn Express Calgary South —Calgary, AB
- $15–$18 an hour
- Weekends as needed
- Bilingual
- Hospitality
- Customer service
Quick apply
Sr. Product Manager, Provider Services (Telco)
AppDirect —Calgary, AB
- $106,000–$140,000 a year
- Hybrid work
- Computer Science
- Sales
- Master's degree
Quick apply
Paraprofessional - Law Clerk/Paralegal
Miller Thomson —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Disability insurance
- Dental care
Realtor/Real Estate Agent
Western Elite Real Estate Group —Calgary, AB
- Full-time
- Hybrid work
- Customer service
- Computer networking
- Business
Quick apply
12d
Senior Portfolio Officer
Metrolinx —Canada
- $93,798 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Real Estate Assistant
Lynda Holloway Real Estate —Calgary, AB
- $20–$25 an hour
- Part-time
- Social media management
- Customer service
- Administrative experience
Quick apply
1d
Manager, International Student Recruitment
The University of Calgary —Calgary, AB
- Weekends as needed
- Microsoft Excel
- English
- Research
20h

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administrative agent jobs near calgary, ab

Transaction Coordinator/Assistant

Executive Solutions Ltd. -
Calgary, AB

Apply Now

Job details

Qualifications

Google Docs
Communication skills

Full job description

Executive Solutions Ltd. - Calgary, AB, Canada

Our client, a successful and busy real estate team, is currently recruiting for a Transaction Coordinator/Assistant. This role is critical to the team’s success, providing high-level administrative support and end-to-end transaction management to ensure all deals are processed accurately, efficiently, and on time. The ideal candidate will act as a key support partner to the lead agent, managing deals from executed purchase agreement through to closing while also handling calendar, email, client on-boarding, and operational tasks in a fast-paced real estate environment.

Key Responsibilities:

Oversee all aspects of buyer and seller transactions from executed agreement to closing using standard checklists.
Collect, review, and ensure all documents are accurate, complete, and filed on time.
Perform detailed data entry into CRM systems (e.g., Follow Up Boss), MLS/Transaction Desk platforms (e.g., Pillar 9 / Matrix), spreadsheets, and Google Drive.
Update transaction statuses in MLS/Matrix (Pending when deposit received, Sold when firm).
Double-check pricing, amendments, possession dates, and contract details against all updates.
Maintain client lists, daily team updates (conditional/firm deals, price changes, terminations, and agent sales totals).
Schedule all critical dates and reminders in Google Calendar (deposit due, condition day, reminders, possession/closing).
Send deposit instructions, home inspection notifications, and forward signed documents to lawyers.
Create and update deals in the CRM with accurate buyer/seller information and folder links.
Manage and coordinate the agent’s calendar, confirming all appointments.
Monitor the agent’s email inbox, tag emails, and respond on their behalf when appropriate.
Enter new clients into the CRM and send view-only Dropbox links to clients, agents, and potential buyers.
Listing (Seller) Support:
- Coordinate obtaining condominium documents once a deal is pending.
- Review offers, send to sellers for signatures, submit in Transaction Desk, and forward to the Transaction Coordinator.
- Prepare and obtain signatures on amendments, terminations, and related documents.
- Handle walkthroughs, repairs, and key release on possession day.
Buyer Support:
- Set up property searches and schedule showings.
- Write offers and prepare all required buyer forms for signatures.
- Submit offers in Transaction Desk and forward to the Transaction Coordinator.
- Coordinate deposits, home inspections, addendums/amendments, waivers, lawyer information, walkthroughs, repairs, possession gifts, and locksmith services.

Required Skills & Attributes

Exceptional attention to detail and accuracy.
Strong organizational, calendar management, and prioritization skills.
Proficiency with Follow Up Boss (or similar CRM), Google Workspace (Calendar, Drive, Docs, Sheets), Matrix/Pillar 9, Transaction Desk, and Dropbox.
Excellent written and verbal communication skills.
Ability to work independently, handle confidential information, and manage multiple deadlines in a fast-paced setting.

Posted: Wednesday, May 20, 2026
Job # 624

Apply Now

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administrative agent jobs in calgary, ab

Transaction Coordinator/Assistant

Customer Service Agent-Part time

Seasonal Room Attendant

Legal Assistant

Consultant and Operations Manager

Royal Service Agent (Part-time)

Front Desk Agent

Sr. Product Manager, Provider Services (Telco)

Paraprofessional - Law Clerk/Paralegal

Realtor/Real Estate Agent

Senior Portfolio Officer

Real Estate Assistant

Manager, International Student Recruitment

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