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Production Coordinator

Startec -
Calgary, AB

Quick apply

Job details

Full-time
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Post-secondary education
Filing
Microsoft Office
Payroll
Manufacturing
Business
Communication skills
Microsoft Dynamics Navision
Construction estimating

Full job description

ABOUT US:

Startec Compression & Process is dedicated to providing innovative solutions to meet our client’s unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to Energy Transition and carbon reduction industries.

BEHAVIORAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW:

Startec Compression and Process is currently recruiting a Production Coordinator to work at our Shepard Shop Office location (9423 Shepard Road SE, Calgary, AB). The Production Coordinator serves as a key liaison between the shop production floor and corporate support teams, ensuring effective communication, coordination, and administrative support across operations. This role supports daily fabrication activities through production scheduling assistance, payroll and labor administration, reporting, onboarding support, maintenance coordination, and basic estimating functions.

The Production Coordinator works closely with Production Supervisors, Operations, Human Resources, Payroll, Procurement, and Project Teams to support efficient shop operations, workforce coordination, and production execution. The ideal candidate is highly organized, detail oriented, and capable of managing multiple priorities within a fast paced fabrication environment.

KEY PERFORMANCE INDICATORS (KPI):

PRODUCTION COORDINATION & ADMINSTRATION (Weighting 40%)

Production & Operations Coordination

Act as a communication link between shop floor personnel and corporate support teams
Assist with maintaining production schedules, labor tracking, and resources planning updates
Produce and distribute weekly production reports
Coordinate meeting requests and maintain shop vacation calendars
Track employee attendance, timesheets, and vacation requests
Maintain electronic and physical filing systems for production and operational documentation
Prepare spreadsheets, reports, and data summaries for management review
Provide general administrative support to Operations and Production teams

Office & Administrative Support

Maintain office supply inventory and coordinate ordering of office materials
Provide general office support including mail distribution, filing, catering coordination, and supply management
Maintain office equipment including printers, copiers, and related supplies
Process employee expense reports in a timely and accurate manner
Support documentation control and record retention requirements

PAYROLL, HR & WORKFORCE ADMINISTRATION (Weighting 30%)

Payroll & Workforce Support

Input labor and payroll data from timesheets in Microsoft Dynamics and Navision
Create, edit, and run payroll related reports from production floor tracking system
Act as a point of contact for payroll inquiries and employee support
Support labor tracking and workforce reporting requirements
Assist with tracking employee hours and manpower utilization

HR & Onboarding Support

Assist with onboarding activities including:
- Processing new hire documentation and sending to HR/Payroll team
- Entering employees into the TotalPass system
- Assigning employee timecards
- Assign/tracking lockers for new employees
Support HR administration and employee record maintenance
Assist with maintaining confidential personnel and payroll documentation

PRODUCTION PLANNING & ESTIMATING SUPPORT (Weighting 25%)

Basic Estimating

Assist with preparing simple labor and material cost estimates
Track material pricing and maintain estimating spreadsheets
Gather production data and historical costing information to supporting estimating activities
Support Operations and Product teams with administrative estimating functions as required

Production Planning & Maintenance Coordination

Assist Production Supervisors with scheduling priorities and workflow coordination
Maintain and manage asset lists withing Fiix maintenance software
Coordinate preventative maintenance scheduling with Production teams
Support tracking of equipment maintenance and operational readiness
Assist with production resource planning and scheduling updates

QUALIFICATIONS:

Post secondary education in Operations, Manufacturing, Business Administration, or related field is considered an asset
Minimum 2-5 years of experience in fast paced manufacturing, fabrication, or production coordination environment
Experience with payroll administration and workforce coordination preferred
Strong organizational and multitasking skills with the ability to manage changing priorities
Excellent communication skills with the ability to work effectively with both shop personnel and office teams
Experience with production scheduling and coordination in fabrication environment is preferred
Basic estimating or production costing experience is considered an asset
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Experience with ERP system (preferably Navision or Microsoft Dynamics) is considered an asset
Knowledge of fabrication, manufacturing, or industrial construction processes is considered an asset

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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Quick apply

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