Reception/sales support representative Jobs

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Bid Board Coordinator – MTL

Enviroair Industries -
Montréal, QC

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Job details

Full-time

Qualifications

Bilingual
French
Sales
DEP
English
Microsoft Office
Analysis skills
HVAC
College diploma
HVAC

Full job description

PURPOSE OF the function

The Bid Board Coordinator is responsible for providing support to our sales team by ensuring the smooth running of the tender management process, customer requests and technical documents. He or she will be responsible for keeping the complete project list rigorously up to date, and for informing the people involved of any changes. He or she will also be responsible for monitoring the lowest bidder.

The complete management of tenders will be carried out in close collaboration with Project Managers, Inside and Outside Sales Representatives, and with the support of Technical Directors.

RESPONSIBILITIES

Manage inbox and phone call requests for tenders
Update or open each project in the ERP system and on our server
Conduct a pre-analysis of plans to target equipment that we could potentially bid on
Transmit processed information to the right representative
Coordinate the reception and transmission of technical documents for projects already on going
Continuous update of closing dates
Sending our final quotation to customers
Follow-up to find the lowest bidder
Attend training sessions at the office as well as at manufacturers’ plants, as part of ongoing training

KEY INDICATORS

The Bid Coordinator’s contribution to the achievement of Enviroair Industries’ objectives is measured by the following key indicators:

Respect of deadlines for the completion of various tasks
Ensures follow-up on all requests received
Participation in technical training courses
Participation in corporate events
Evaluation of immediate superior

REQUIREMENTS

College or Professional Diploma in a relevant field
HVAC experience is an asset

SKILLS

Bilingual, excellent command of French and English (spoken and written)
Proficiency in Microsoft Office suite
Mastery of various sales and customer service platforms
Technical knowledge of the HVAC field

INTERPERSONAL SKILLS

Good collaborative teamwork skills
Thoroughness, judgment, and attention to detail
High level of attention to detail
Strong organizational, analytical, and synthesis skills
Business acumen; constant concern for the company’s mission, quality of service, and deadlines
Dynamic, flexible approach and ability to adapt to different situations

CONDITIONS

Full-time on weekdays
Insurance: full medical and dental
Group RRSP plan with employer contribution
Continuing education
Salary: to be discussed depending on experience

We invite interested candidates to send us their curriculum vitae as soon as possible to [email protected] or use the link directly on the website at the bottom of the page.

Apply Now

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Bid Board Coordinator – MTL

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