Nepean On Program administrator Jobs – 145 Openings This Week

Clinic Manager / Senior Rehabilitation Administrator
Healthmax Physiotherapy Clinics-Ottawa —Ottawa, ON
- $24–$27 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Office Administrator
Mistral Group —Ottawa, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Dental care
- Paid time off
Quick apply
3h
Lead Executive Advisor, Innovation, Partnerships and Entrepreneurship
University of Ottawa —Ottawa, ON
- $107,503–$134,379 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Doctoral degree
Dental Administrator - Chapman Mills Dental
Dentalcorp Canada —Ottawa, ON
- $20–$24 an hour
- Part-time
- Employee assistance program
Quick apply
EXECUTIVE DIRECTOR
SOUTHBRIDGE HOMES —Ottawa, ON
- $110,000–$115,000 a year
- Full-time
- Accounting
- Leadership
- Time management
Quick apply
Device Lab Technician
L3Harris Technologies —Ottawa, ON
- $55,500–$102,500 a year
- Computer networking
- Linux
9h
Director, Research Strategic Initiatives (Security)
University of Ottawa —Ottawa, ON
- $146,405–$183,006 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Doctoral degree
Senior Advisor, Special Projects
University of Ottawa —Ottawa, ON
- $96,570–$120,712 a year
- Full-time
- Bilingual
- Master's degree
- Analysis skills
7d
Manager, Pay, Benefits & Regulatory Compliance
Commissionaires —Ottawa, ON
- $98,349 a year
- Day shift
- Microsoft Excel
- Data analysis skills
- Finance
- Paid time off
Contract Administrator
Canadian Nuclear Laboratories —Ottawa, ON
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Course Materials Campus Lead
Follett of Canada Inc —Ottawa, ON
- Weekends as needed
- Supervising experience
- Computer skills
- Associate's degree
Intermediate Specialist, Accreditation and Evaluation
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
10d
Program Administrator, Arts (Part-time)
City of Ottawa —Ottawa, ON
- $35.55–$47.63 an hour
- Part-time
- Bilingual
- CPR Certification
- Writing skills
Part-time Professor - General Carpentry Apprenticeship
Algonquin College —Ottawa, ON
- $80.63–$139.88 an hour
- Part-time
- Hybrid work
- Carpentry
- Teaching
- Dental care
- Tuition reimbursement
Intermediate administrator, Finance (research)
University of Ottawa —Ottawa, ON
- $59,038–$74,574 a year
- Full-time
- Bilingual
- English
- Accounting
10d
Branch administrator
National Bank of Canada —Ottawa, ON
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Employee assistance program
Administrator, Human Resources
Brookfield Renewable —Gatineau, QC
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Program Portfolio Management System Manager
Lumentum —Ottawa, ON
- Full-time
- Analysis skills
- Business
Executive Administrative Assistant
Canadian Nuclear Laboratories —Ottawa, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Coordinator, Riding and Fundraising Support
Liberal Party of Canada —Ottawa, ON
- $43,000–$48,000 a year
- Bilingual
- CRM software
- Google Suite
- Flexible schedule

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Clinic Manager / Senior Rehabilitation Administrator

Healthmax Physiotherapy Clinics-Ottawa -
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
$24–$27 an hour

Qualifications

Electronic medical records
Customer service
Complaint handling
Microsoft Office
Administrative experience
Supervising experience
Budgeting
Office management
Leadership
Medical terminology

Full job description

Healthmax Ottawa

IMPORTANT: Applicants without significant experience in Motor Vehicle Accident (MVA) rehabilitation, HCAI, SABS, billing and collections, and multidisciplinary rehabilitation clinic operations will not be considered.

We are seeking an experienced Clinic Manager / Senior Rehabilitation Administrator to lead the day-to-day operations of our growing multidisciplinary rehabilitation clinic. This is a senior leadership position requiring extensive experience with Motor Vehicle Accident (MVA) claims, HCAI submissions, WSIB administration, billing and collections, patient scheduling, and overall clinic management.

The successful candidate must be highly organized, proactive, results-oriented, and capable of independently managing clinic operations while ensuring exceptional patient service, strong collections performance, and operational excellence.

Compensation

Competitive salary based on experience
Full-Time Position
Opportunity for growth and leadership within the organization

About Healthmax Ottawa

Healthmax Ottawa is a multidisciplinary rehabilitation clinic providing chiropractic, physiotherapy, massage therapy, active rehabilitation, concussion management, chronic pain treatment, and injury rehabilitation services to MVA, WSIB, Extended Health Care (EHC), and private-pay patients.

Key ResponsibilitiesClinic Operations & Leadership

Oversee daily clinic operations and administrative functions.
Supervise and support front desk and administrative staff.
Ensure efficient patient flow from intake through discharge.
Implement and maintain clinic policies, procedures, and operational standards.
Monitor clinic productivity, scheduling efficiency, patient retention, cancellations, and no-show rates.
Assist with staff training, onboarding, coaching, and performance management.

MVA Administration & HCAI Management

Manage all aspects of MVA administration and Accident Benefits claims.
Demonstrate extensive knowledge of Ontario Statutory Accident Benefits Schedule (SABS).
Manage and track treatment plans, approvals, denials, insurer examinations, and funding balances.
Review and coordinate required documentation, including:
OCF-1
OCF-3
OCF-18
OCF-23
OCF-24
Submit and monitor HCAI treatment plans and insurer responses.
Communicate effectively with insurance adjusters, lawyers, case managers, and healthcare providers.
Follow up on outstanding approvals, denials, account protections, and unpaid accounts.

Billing & Collections

Manage billing for MVA, WSIB, EHC, and private-pay patients.
Monitor accounts receivable and outstanding balances.
Follow up with insurance companies, adjusters, legal representatives, and patients regarding unpaid accounts.
Ensure timely billing, accurate invoicing, and payment processing.
Produce weekly and monthly collections and accounts receivable reports.
Assist in achieving clinic revenue, collections, and operational targets.

WSIB Administration

Manage WSIB claims, approvals, and treatment authorizations.
Ensure proper submission and tracking of Programs of Care (POC).
Coordinate reporting requirements and communication with WSIB representatives and employers.
Monitor claim status and treatment approvals.

Scheduling & Patient Retention

Manage practitioner schedules and clinic utilization.
Ensure patients are booked according to prescribed treatment frequencies and plans of management.
Monitor and reduce cancellations and no-shows.
Implement patient retention, recall, and follow-up systems.
Ensure continuity of care through proactive scheduling and communication.

Reporting & Systems Management

Generate and analyze operational, financial, billing, collections, referral source, and KPI reports.
Monitor clinic performance metrics and identify opportunities for improvement.
Maintain accurate patient records and administrative documentation.

Required Qualifications

Minimum 5 years of experience working in a multidisciplinary rehabilitation clinic.
Extensive knowledge of:
Ontario SABS
HCAI
MVA billing and collections
OCF forms and Accident Benefits processes
WSIB administration and Programs of Care
Advanced experience using:
Jane App
Universal Scheduling
HCAI
Microsoft Office Suite
Google Workspace
Proven experience managing billing, collections, and accounts receivable.
Strong leadership, organizational, and problem-solving skills.
Excellent communication and customer service abilities.
Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

Previous experience as a Clinic Manager, Office Manager, Financial Coordinator, or Senior Rehabilitation Administrator.
Experience supervising administrative staff.
Experience dealing directly with lawyers, insurance adjusters, case managers, and referral sources.
Knowledge of account protection arrangements and rehabilitation funding processes.

Ideal Candidate

The ideal candidate is an experienced rehabilitation clinic leader who understands every aspect of clinic operations, including MVA administration, HCAI submissions, SABS, WSIB, billing, collections, scheduling, patient retention, and team management. They are highly organized, accountable, proactive, and committed to helping the clinic achieve operational excellence while delivering exceptional patient service.

Only candidates with significant multidisciplinary rehabilitation clinic experience, including MVA, HCAI, SABS, billing, collections, and WSIB administration, will be considered for this position.

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

program administrator jobs in nepean on

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Executive Administrative Assistant

Coordinator, Riding and Fundraising Support

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