Position Title
Recruitment & Operations Liaison
Department/Unit
Faculty of Management - General
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($48,651 - 61,582 per annum, 35 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Graduates of the Faculty of Management (FoM) are leaders and managers in the business sector, public sector, and civil society who live the Faculty’s vision of managing for the betterment of society. The Faculty has been recognized for its innovative, values-based approach to management education and research. Management Career Services (MCS) provides work-integrated learning opportunities and career education for Corporate Residency MBA, Master of Public Administration, Bachelor of Commerce Co-op, and Bachelor of Management programs students. Reporting to the Operations Manager, the Recruitment and Operations Liaison (ROL) supports Management Career Services by coordinating recruitment activities for employer partners and students through the myCareer system. The role is responsible for processing job postings and work-term records, scheduling interviews, facilitating job offers, ensuring accurate recruitment data and managing incoming/outgoing communications. The position also provides administrative and reporting support to ensure efficient delivery of MCS services and operations.
Key Responsibilities
- Process employer accounts, job postings, interview requests and work-term records in the myCareer system, ensuring data accuracy and compliance with program guidelines.
- Review and triage work term and graduate job opportunities, approving or escalating them based on recruitment criteria and established hiring standards.
- Coordinate and schedule work-term interviews, including booking rooms, arranging virtual sessions, and managing interview logistics.
- Facilitate job offers between employer partners and students, including communication, record updates, and outcome tracking.
- Manage departmental communications and recruitment-related inquiries through shared inboxes, ensuring timely responses and follow-up.
- Maintain recruitment data integrity and support reporting, system updates, audits, administrative projects and operational improvements for MCS services.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Completion of a two-year post-secondary diploma in Business Administration/Office Administration/Information Management, or a related field, combined with a minimum of three years of related administrative or coordination experience (or an equivalent combination of education and experience).
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
- Experience using advanced Excel and Outlook features such as pivot tables, conditional formatting, mail merges, filters, rules, macros, and basic data visualization.
- Strong technical aptitude with the ability to quickly learn and effectively utilize customized database systems.
- Excellent customer service, written and verbal communication, and interpersonal skills, with a high level of professionalism.
Assets
- Familiarity with co-operative education or work-integrated learning environments and experience working in academic settings.
- Experience supporting or engaging diverse student populations with an understanding of their needs.
- Experience using Orbis Communications career/co-op portal or similar management systems.
- Interest in or proficiency with automation tools and generative AI technologies.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
