Position Number: 50013419 / P7014
Department: Associate Dean Research
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $73,283.94 - $87,529.74 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: June 18, 2026
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role
Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Manager, Research and Faculty Development, the incumbent manages and executes the day-to-day operations of the research unit. They are the resource person for administrative processes related to research. The incumbent is the main point of contact for the administration of all research-related activities at JMSB under the purview of the Associate Dean’s office.
PRIMARY RESPONSIBILITIES
• Coordinate and administer all research related processes, including applications, funding allocations, and the management of research appointments and awards.
• Advise and support faculty, students, and staff on the administration of research funds and associated activities and oversee the scheduling and coordination of Associate Dean, Research and Impact (ADRI) requirements.
• Serve as the primary liaison for research administration, representing the unit in communications with the JMSB Budget Office, Office of Research, Financial Services, Advancement, and other internal and external stakeholders.
• In collaboration with the Associate Dean and Manager, develop and implement policies and procedures related to research development and administration internal to the faculty.
• Oversee and provide direction for all committee related activities, including the organization of meetings, preparation and dissemination of materials, documentation of proceedings, and approval of minutes. Lead the preparation of dossiers and ensure timely execution of all follow ups, communications, and responses to inquiries.
• Administer research grants by ensuring that expenses are in line with policies and allocations (e.g., expense reports, CREW contracts, web requisitions) and by preparing documentation related to grant administration (e.g., notice of award, extension requests, etc.). Ensure careful archiving and reporting of information in relation to research activities and their budgets.
• Assist the JMSB community at large regarding the research policies and procedures of JMSB and Concordia University. Provide financial information and services to researchers and service departments.
• Review and assist with various expense-related requests to 1) externally funded professorships, endowed chairs, Centres and donations; 2) internally funded research accounts including Concordia Chairs and research activities funded by the JMSB.
• Review new donor agreements and open restricted fund accounts as required.
• Update relevant JMSB research processes.
• Assist the Office of the Associate Dean, Accreditation and Faculty Relations with research-related needs, such as conducting verifications of curriculum vitae in software for research reporting accuracy.
• Collaborate with Communications and others to develop faculty’s visibility within the University. Participate in online research promotional material and website design development and ensure that information posted on the website is up-to-date and accurate.
• Assist in maintenance of the JMSB research portal.
• Administer and report on the Associate Dean, Research area funds and budgets. Ensure proper monitoring of activities and reporting of research centres and other privately funded research initiatives (e.g., endowed professorships) as well as overseeing the Associate Dean’s annual report, in collaboration with the Manager, Research and Faculty Development.
• Act as a resource person and provide the necessary documentation and logistical support for academic visitors and post-doctoral appointments.
• Provide outreach and logistical support to the Manager and the Associate Dean in creating partnerships with universities, research institutes, and organizations.
• Perform other duties in support of the unit.
QUALIFICATIONS
• Bachelor’s degree and two to four years of relevant experience, including at least two years in research administration and/or research grant management.
• Good knowledge (Level 4) of spoken and written English in order to communicate effectively and to draft correspondence, documentation and reports; good knowledge (Level 4) of spoken and written French in order to communicate effectively with external partners.
• Good knowledge (Intermediate level) of Microsoft Word, Excel; basic knowledge of SharePoint, and proficient knowledge of e-mail functions.
• Exceptionally detail-oriented, with demonstrated ability to set and meet deadlines and to juggle multiple demands and priorities.
• Knowledge of University policies and procedures and excellent analytical skills to synthesize information and to develop and implement new policies and procedures.
• Excellent communication and interpersonal skills, including the confidence, tact, discretion and judgment to work effectively with academic researchers, graduate students, and senior administrators, and the ability to work independently as well as in a team.
• Proactive attitude and problem-solving skills with proven ability to work in a fast-paced service-oriented environment.
• Knowledge of University and/or Faculty policies, procedures, and systems with regards to research activities is an asset.
• Understanding of research activities in business and/or social sciences is an asset.
• Experience in an academic environment is an asset.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
