west point grey bc executive assistant Jobs – 75 Openings This Week

Executive Assistant
Smith + Andersen —Vancouver, BC
- $65,000–$80,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
3h
Executive Assistant
Moment Energy —Vancouver, BC
- Full-time
- Marketing
- Bachelor's
- Business
- Dental care
- Paid time off
Quick apply
Personal Assistant to the President
Stratis Insurance Agency Ltd —Vancouver, BC
- $22–$24 an hour
- Part-time
- Microsoft Office
- Administrative experience
- In-person
- Dental care
- Vision care
Quick apply
Office Manager & Executive Assistant to the CEO
PATH Developments —Vancouver, BC
- $75,000–$76,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
University of British Columbia —Vancouver, BC
- $4,594–$4,827 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Personal Assistant to Director
BING HAN —Richmond, BC
- $20–$30 an hour
- Weekends as needed
- Bilingual
- Public speaking
- English
Quick apply
14d
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
UBC Faculty of Forestry —Vancouver, BC
- $4,594–$4,827 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Executive Assistant
Plign Digital Inc. (DBA Modes Technology) —Vancouver, BC
- Microsoft Office
- Presentation skills
- Organizational skills
Quick apply
Executive Assistant & Office Administrator
Western Coast Enterprise Ltd. —Richmond, BC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Executive Coordinator
West Coast Kids Cancer Foundation —Burnaby, BC
- $40,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organizational skills
- Paid time off
- Work from home
Quick apply
International Trade Representative / Executive Assistant
Tri-Proto International Capital & Trade —Vancouver, BC
- $18–$25 an hour
- Full-time
- Sales
- English
- Microsoft Office
Quick apply
Administrative Assistant / Executive Assistant
ELLEN TAX & ACCOUNTING INC —Richmond, BC
- From $17.85 an hour
- Part-time
- Social media management
- Customer service
- English
Quick apply
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d

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Executive Assistant
Smith + Andersen —Vancouver, BC
Wide variety of community and social events. Founded in 1965, Smith + Andersen has organically grown from an established reputation as a trusted engineering…
$65,000–$80,000 a year
3h
Executive Assistant- Chief of Staff
Regal Rexnord —Langley, BC
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Executive Assistant

Smith + Andersen -
Vancouver, BC

Apply Now

Job details

$65,000–$80,000 a year
3 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Post-secondary education
Filing
Administrative experience
Project management
Presentation skills
Accounting
Organizational skills
SharePoint
Business
Communication skills

Full job description

Role: Executive Assistant
Location: Vancouver, BC
Salary Range: $65,000 - $80,000

Who We Are

Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.

At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans nearly six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity

We are seeking a highly organized and proactive Executive Assistant to support a Principal at our Burnaby office. This is a dynamic, client-facing role that sits at the intersection of project coordination, business development, and office operations in a professional consulting engineering environment. The ideal candidate thrives in a fast-paced, deadline-driven setting and takes pride in enabling leaders to focus on delivering exceptional client outcomes.

This posting is for an existing vacancy within our organization.

Why choose Smith + Andersen?

In addition to an exciting career filled with meaningful work, we offer:

Competitive salary
Flexible hours and half day Fridays (all year round)
Comprehensive Group Health Benefits Program, including a Health Spending Account
Group Retirement Savings Plan (Employer and Employee Contributions)
Employee Share Ownership Program (ESOP)
Purchase Time off Program
Transit Subsidy Program
Wide variety of community and social events
Great Place to Work-Certified™
Best Workplaces™ in Canada
Best Workplaces for Inclusion™
Best Workplaces for Professional Services™
Best Workplaces for Mental Wellness™

What You’ll Do

Executive & Administrative Support

Provide comprehensive administrative support to one or more Principals, including calendar management, meeting coordination, correspondence, and travel arrangements.
Prepare, edit, and format professional documents, reports, presentations, and correspondence to a high standard.
Screen and manage incoming communications; exercise sound judgment in prioritizing and routing inquiries.
Coordinate internal and external meetings, including drafting agendas, capturing meeting minutes, and following up on action items.
Maintain organized electronic filing systems and ensure document version control.

Business Development & Proposals

Monitor and review Requests for Proposals (RFPs) and Requests for Qualifications (RFQs); summarize requirements and coordinate response timelines.
Lead or support the assembly of proposal packages and qualification submissions, coordinating inputs from technical staff, subconsultants, and the marketing team.
Track proposal status and maintain a library of up-to-date project descriptions, staff CVs, and standard proposal content.
Prepare and process Requests for Additional Fees (RAFs), including drafting, internal review coordination, and client communication.
Maintain client and contact databases, ensuring entries are current and complete.

Project Administration

Manage the project initiation process, including opening projects, maintaining project files, and coordinating setup in project management systems (e.g., Deltek Vantagepoint).
Support project teams with administrative tasks including document control, correspondence management, and scheduling.
Assist with tracking project milestones, deliverable deadlines, and key project correspondence.

Office & People Operations

Support onboarding of new staff, including coordinating orientation, preparing materials, setting up workstations, and facilitating introductions to office procedures and systems.
Assist with coordination of staff departures and off-boarding logistics in partnership with Human Resources.
Organize and support planning of internal events, client appreciation events, team activities, and firm-wide initiatives.
Manage office supply ordering, access card and equipment administration, and other day-to-day office needs.
Liaise with Human Resources, IT, accounting, and other corporate functions on behalf of the local office team.
Serve as a resource for Health & Safety compliance activities, including JHSC meeting participation and coordination of required training.

Who You Are:

Post-secondary education in Business Administration, Office Administration, or a related field; an equivalent combination of education and relevant experience will be considered.
Minimum 3–5 years of experience in an executive or senior administrative support role, ideally within a professional services environment (engineering, architecture, legal, accounting, or similar).
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); experience with project management or ERP platforms (e.g., Deltek Vantagepoint or equivalent) is an asset.
Exceptional written and verbal communication skills, with a keen eye for detail and professional presentation.
Strong organizational skills with the ability to manage competing priorities, meet deadlines, and adapt quickly to changing demands.
High degree of discretion and confidentiality when handling sensitive business and personnel information.
Self-motivated and solutions-oriented, with the ability to work both independently and collaboratively as part of a multidisciplinary team.
Familiarity with proposal and RFP/RFQ processes in a consulting or professional services context is a strong asset.

About Smith + Andersen

Founded in 1965, Smith + Andersen has organically grown from an established reputation as a trusted engineering consulting firm, reaching new levels of engineering and design excellence in the mechanical, electrical, communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design. Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the some of the most exciting projects across Canada.

For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.

Accommodation

Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. If you require accommodation during any phase of the hiring process, please advise the Human Resources Specialist with whom you are in contact.

Diversity

Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

Recruitment Agencies

Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral fee. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.

Artificial Intelligence

Smith + Andersen does not use artificial intelligence (AI) to screen, assess or select applicants.

Smith + Andersen is an equal opportunity employer.

Apply Now

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executive assistant jobs in west point grey bc

Executive Assistant

Executive Assistant

Personal Assistant to the President

Office Manager & Executive Assistant to the CEO

Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies

Personal Assistant to Director

Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies

Executive Assistant

Executive Assistant & Office Administrator

Executive Coordinator

International Trade Representative / Executive Assistant

Administrative Assistant / Executive Assistant

Executive Assistant, Operations

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