waterloo on scheduling coordinator Jobs – 99 Openings This Week

Graduate Program Assistant
University of Guelph —Guelph, ON
- Customer service
- Microsoft Office
- Administrative experience
4d
Associate Coach, Women's Hockey
University of Waterloo —Waterloo, ON
- $73,695.42–$92,119.28 a year
- Temporary
- Microsoft Office
- Presentation skills
- Bachelor's
Spiritual Care Coordinator, Nithview Community
Tri-County Mennonite Homes —New Hamburg, ON
- Part-time
- Organizational skills
- Disability insurance
- Dental care
Quick apply
Project Coordinator
WalterFedy —Kitchener, ON
- $60,000–$70,000 a year
- Full-time
- PMP
- Engineering
- Microsoft Office
Quick apply
Cambridge, Ontario, Canada SALES COORDINATOR – Canada
LiftWerx —Cambridge, ON
- $62,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Serving
- Disability insurance
- Dental care
Supervisor, Facilities Operations
Region of Waterloo —Cambridge, ON
- $104,413.40–$130,530.40 a year
- Full-time
- Engineering
- Microsoft Office
- Project management
9d
Sr. Project Coordinator Sr. Project Coordinator Construction Cambridge, ON, CA Jun 6, 2026
Aecon Group —Cambridge, ON
- $90,000–$110,000 a year
- PMP
- Engineering
- SharePoint
Logistics Manager, Canada East
Superior Propane —Cambridge, ON
- $82,300–$102,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Employee assistance program
Quick apply
Coordinator - Preventative Maintenance
Hastech Manufacturing —Guelph, ON
- $32–$46 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Sales Coordinator
LiftWerx —Cambridge, ON
- $62,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Serving
- Disability insurance
- Dental care
Quick apply
11d
Construction Coordinator
JD Sign Group Inc —Cambridge, ON
- $50,000–$60,000 a year
- Microsoft Excel
- Engineering
- ERP systems
Quick apply
13d
Container Service Delivery Co-Ordinator (OpenShift / Kubernetes)
Sun Life —Waterloo, ON
- $65,000–$105,000 a year
- Weekends as needed
- AWS
- No university degree
- AI
14d
Control Room Operator I
Recurrent Energy Power Services (Canada) Inc —Kitchener, ON
- $32.00–$33.50 an hour
- 12 hour shift
- Engineering
- Electrical Engineering
- Communication skills
Quick apply
Digital Marketing Coordinator
GROSCHE International Inc. —Cambridge, ON
- $55,000–$60,000 a year
- Full-time
- Hybrid work
- Travel
- In-person
- AI
- Store discount
- Wellness program
Quick apply
11d
Facility Manager
BGIS —Kitchener, ON
- $75,440–$94,300 a year
- Full-time
- Analysis skills
- Computer skills
- Communication skills
Registered Practical Nurse (ongoing recruitment)
Region of Waterloo —Kitchener, ON
- $34.49–$36.90 an hour
- Weekends only
- Writing skills
- Travel
- Organizational skills
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply

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Graduate Program Assistant

University of Guelph -
Guelph, ON

Apply Now

Job details

4 days ago

Qualifications

Customer service
Microsoft Office
Administrative experience
Database management
Bachelor's
College diploma
Associate's degree

Full job description

Graduate Program Assistant

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: College of Biological Science

Requisition ID: 2503

Department: Integrative Biology
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

The Department of Integrative Biology is a large, research-intensive unit supporting over 30 faculty members, more than 100 graduate students, postdoctoral fellows, and research staff.

Reporting to the Administrative Officer, the Graduate Program Assistant is responsible for co-ordinating the efficient and effective operation of the Department’s graduate programs, including a number of interdisciplinary graduate programs and course-based Masters, as well as providing support to the Graduate Coordinator and department faculty in relation to graduate students The incumbent works closely with the Graduate Coordinator in many aspects of the program including awards, compensation, defences, program planning, recruitment activities, submitting appropriate documentation to the Office of Graduate Studies, maintaining statistical information for the department Chair, Graduate Committee, ADR and Office of Graduate Students. The Graduate Program Assistant is the main contact for the majority of enquiries and advice for in-course students. It is expected that the incumbent be well versed on all graduate student matters and appropriate university policies and procedures and any collective agreements relating to graduate students in order to maintain the academic standards and integrity of all Integrative Biology graduate programs. The Graduate Program Assistant is also an integral part of the Administrative team in the department and will work with the team to maintain a high level of service to our faculty, staff and students.

Duties and Responsibilities

Provide guidance to graduate students on academic policies, procedures, and program requirements
Database management and record-keeping skills. Monitor student progress and maintain accurate academic and administrative records. Provide program statistics as required.
Coordinate qualifying examinations and thesis defences, including scheduling and logistics
Support graduate recruitment, admissions, and onboarding activities
Liaise with faculty and central administrative units on graduate program matters

Administrative & Departmental Support

Provide general administrative support to faculty, staff, and students
Administer and record final grades for grauate courses
Assist with departmental operations including office space allocation and logistics
Publish public communications (monthly newsletter, e-mail blasts, graduate webpages, social media)
Act as backup support within the administrative team
Participate on departmental and university committees as required
Maintain strict confidentiality and a high standard of service delivery

Requirements

Completion of a 2-year Community College diploma (Undergraduate degree preferred) and 2 years of work experience, preferably in an academic environment or an equivalent combination of education and experience. Familiarity working within an academic environment is preferred.
Maintain high levels of confidentiality especially with regards to sensitive matters
Professionalism, diplomacy, judgement
Ability to multitask and prioritize while maintaining high quality, accurate, work
Attention to detail, strong organizational and problem solving skills
Understanding of complex policies, procedures, and, systems that apply in an academic environment, especially relating to Graduate students; experience providing student support
Experience working in a fast-paced environment with constant interruptions;
Ability to work effectively both independently and with a team;
Excellent communication (written and oral), organizational, and problem solving skills;
Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.
Proficiency in computer systems, particularly Microsoft Office, email & calendaring, social media, website software. Proficiency in University systems such as Colleague and ExperienceApps is an asset

Employee Type: Regular
Position Number: 10146067
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 06/01/2026
Closing Date: 06/08/2026

Apply Now

Refine Your Search

scheduling coordinator jobs in waterloo on

Graduate Program Assistant

Associate Coach, Women's Hockey

Spiritual Care Coordinator, Nithview Community

Project Coordinator

Cambridge, Ontario, Canada SALES COORDINATOR – Canada

Supervisor, Facilities Operations

Sr. Project Coordinator Sr. Project Coordinator Construction Cambridge, ON, CA Jun 6, 2026

Logistics Manager, Canada East

Coordinator - Preventative Maintenance

Sales Coordinator

Construction Coordinator

Container Service Delivery Co-Ordinator (OpenShift / Kubernetes)

Control Room Operator I

Digital Marketing Coordinator

Facility Manager

Registered Practical Nurse (ongoing recruitment)

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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