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Legal Administrative Assistant / Hybrid - Securities

Arlyn Recruiting -
Vancouver, BC

Apply Now

Job details

Full-time
$70,000–$75,000 a year
2 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Analysis skills
Organizational skills
Document management systems
Communication skills

Full job description

Securities Legal Administrative Assistant / Hybrid LAA

Location: Downtown Vancouver, BC
Salary: $70,000 – $75,000 + Comprehensive Benefits
Job Type: Full-Time, Permanent

About the Opportunity

Our client, a well-established Vancouver law firm, is seeking an experienced Securities Legal Administrative Assistant / Hybrid LAA to join its corporate and securities practice group.

This position offers the opportunity to work closely with lawyers on a broad range of securities and corporate transactions involving reporting issuers, public company matters, continuous disclosure obligations, and regulatory filings. The ideal candidate will have prior securities experience within a law firm environment and enjoy working in a fast-paced, detail-oriented practice.

Key Responsibilities

Support lawyers with a variety of securities and corporate transactions, including private placements, public offerings, name changes, share consolidations, and takeover or issuer bid matters.
Prepare, complete and manage securities filings and related matters, including electronic filings made through the following systems:
- SEDAR+
- SEDI
- BCSC eServices
- OSC’s Electronic Filing Portal
- TMX LINX
- Canadian Securities Exchange
- CDS – CUSIP/ISIN Applications, eligibility requests, and Unqualified Letters of Confirmation
Prepare, complete and manage other securities filing with respect to:
- Reports of Exempt Distribution (e.g., Form 45-106F1)
- Exemptive relief applications
- TSX/TSXV filings
Assist with continuous disclosure obligations and ongoing reporting requirements for public companies.
Coordinate and manage filing deadlines, regulatory requirements, and filing fee administration.
Prepare corporate documentation including incorporations, amalgamations, continuations, dissolutions, resolutions, and related records.
Liaise with clients, transfer agents, regulators, and external stakeholders regarding securities and corporate matters.
Conduct securities-related research and assist with maintaining precedents, checklists, and internal resources.
Support transaction closings and assist with the preparation of electronic closing books and related documentation.
Provide administrative and practice support to the securities group as required.

Qualifications

Minimum 5 years of experience as a Legal Administrative Assistant, Hybrid LAA, or similar legal support professional within a securities or corporate practice.
Completion of an accredited Legal Administrative Assistant or Paralegal program.
Strong knowledge of securities filings, regulatory requirements, and corporate transactional processes.
Exceptional organizational skills with the ability to manage multiple deadlines and competing priorities.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office and legal document management systems.
Meticulous attention to detail and commitment to producing high-quality work.
Ability to work independently while contributing to a collaborative team environment.

Compensation & Benefits

Competitive salary of $70,000 – $75,000, depending on experience.
Extended health and dental coverage.
Employee and Family Assistance Program.
Life and disability insurance.
Pension program.
Professional development and continuing education support.
Fitness and wellness allowance.
Generous vacation and paid sick time.
Annual salary reviews and opportunities for growth.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to [email protected].

Confidentiality Guaranteed: Our services are 100% free and confidential for job seekers.

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