Kitchener, On Office assistant Jobs – 99 Openings This Week

Office & Payroll Administrator
Robert Half —Waterloo, ON
- $60,000–$72,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Medical Receptionist
KMH Cardiology Centres Inc. —Kitchener, ON
- From $20 an hour
- Full-time
- Medical office experience
- Microsoft Office
- Organizational skills
- Dental care
- Paid time off
Quick apply
Administrative Coordinator, Doctor of Veterinary Medicine Program
University of Guelph —Guelph, ON
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Access
5d
Administrative Assistant - Investments and Insurance
Cremasco Financial —Guelph, ON
- From $1 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
2d
Administrative Assistant - Safety Coordinator (Trucking)
Safety Solution —Guelph, ON
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Office
- First Aid Certification
Quick apply
FULL-TIME DENTAL OFFICE DENTAL ASSISTANT IN TRAINING/FLOATER
Stone Road Family Dental —Guelph, ON
- $17.50–$21.00 an hour
- Full-time
- Microsoft Word
- High school diploma or GED
- Computer skills
- Dental care
Quick apply
6d
Experienced Dental receptionist
Magnolia Dental Guelph —Guelph, ON
- $22–$26 an hour
- Full-time
- Bachelor's
- In-person
- Epic
- Dental care
- Paid time off
Quick apply
2d
Front Desk Receptionist
Waxonomy —Waterloo, ON
- From $17.60 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
2h
Administrative Assistant
La-Z-Boy Furniture Galleries —Kitchener, ON
- Part-time
- CRM software
- Sales
- Customer service
- Employee assistance program
Quick apply
2h

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Medical Receptionist
KMH Cardiology Centres Inc. —Kitchener, ON
Greet patients and visitors upon arrival, facilitate patient flow, and respond to check-ins, enquiries and phone calls in a courteous and empathetic manner.
From $20 an hour
Quick apply
Level I or II Dental Assistant/Receptionist
Ancaster Endodontics —Ancaster, ON
Duties will include helping with treatment, set-up/tear down of operatories, sterilization, taking radiographs/CBCTs, taking digital notes, receptionist duties,…
$25–$28 an hour
Quick apply
1d

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Administrative Assistant - Medical Affairs
Mackenzie Health —Richmond Hill, ON
Ensures and deploys up-to-date technological office support systems and skills with respect to software, communications, filing, etc., to ensure the most…
$33.19–$38.07 an hour
19h
Executive Assistant and Bookkeeper
TDS Personnel Ltd —Toronto, ON
The Executive Assistant and Bookkeeper will manage day-to-day accounting operations working directly with the Controller while providing experienced…
$90,000–$110,000 a year
Quick apply

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Office & Payroll Administrator

Robert Half -
Waterloo, ON

Quick apply

Job details

Permanent
$60,000–$72,000 a year

Qualifications

Microsoft Word
French
Accounts receivable
Microsoft Excel
Accounting software
Administrative experience
Accounting
Data entry
Payroll
AI
Time & attendance systems
Communication skills
Office experience

Full job description

We are looking for an Office & Payroll Administrator to support daily operations in Waterloo, Ontario while helping maintain accurate payroll, accounting, and administrative processes. This position blends front-line office coordination with payroll and financial support, making it ideal for someone who is organized, detail-focused, and comfortable managing a range of responsibilities. The successful candidate will contribute to a well-run workplace by providing dependable administrative service, handling confidential information with care, and supporting leaders and staff across the business.

Responsibilities :

Oversee day-to-day office operations, including coordinating supplies, service providers, courier activity, and facility-related needs to keep the workplace running smoothly.
Maintain shared office spaces such as meeting rooms, kitchen areas, and common rooms so they remain clean, stocked, and ready for use.
Administer office security-related tasks and respond to occasional after-hours notifications when required.
Support internal meetings, staff lunches, trade show preparation, and client gifting initiatives by organizing logistics and completing related administrative work.
Provide direct administrative assistance to senior leadership, including the President and Vice-President, as needed.
Review employee time records, apply overtime rules accurately, and prepare bi-weekly payroll submissions for approximately 25 to 35 employees through the appropriate systems and service provider.
Assist with employee onboarding activities and provide recruitment support when hiring needs arise.
Prepare client invoices from supporting documentation through entry, review, posting, and distribution, while also monitoring accounts receivable activities.
Reconcile monthly credit card statements, complete account coding, and perform additional data entry and accounting support tasks as required.
Minimum 2 years of experience in office administration, payroll, accounting support, or a related clerical role.
Demonstrated ability to manage multiple tasks independently while maintaining strong organization and follow-through.
High level of accuracy when working with payroll, invoices, reconciliations, and other financial records.
Proficiency with Microsoft Excel and Word, along with the ability to learn new software and administrative systems quickly.
Proficiency with time and attendance, payroll and accounting software.
Practical experience with billing, accounts receivable, data entry, invoice processing, and account reconciliation.
Strong communication skills, sound judgment, and discretion when handling confidential employee and company information.
Positive, adaptable, and service-oriented approach with a willingness to support both routine office needs and broader operational priorities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

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office assistant jobs in kitchener, on

Office & Payroll Administrator

Medical Receptionist

Administrative Coordinator, Doctor of Veterinary Medicine Program

Administrative Assistant - Investments and Insurance

Administrative Assistant - Safety Coordinator (Trucking)

FULL-TIME DENTAL OFFICE DENTAL ASSISTANT IN TRAINING/FLOATER

Experienced Dental receptionist

Front Desk Receptionist

Administrative Assistant

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