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Hub Administrative Assistant

Ontario Clean Water Agency -
Sarnia, ON

Apply Now

Job details

Permanent
$26.92–$31.31 an hour
13 days ago

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Lotus
Microsoft Excel
Microsoft Outlook
Customer service
Word processing
Filing
English
Research
Analysis skills
Accounting
Organizational skills
Payroll
Computer skills
Communication skills
Time management

Full job description

Back to search results

Apply By: Friday, June 5, 2026 11:59 pm EDT

Hub Administrative Assistant

Job ID:

245259

Posting status:

Open

Organization:

Ontario Clean Water Agency

Division:

Operations, Midwest Region

City:

Sarnia

Position(s) language:

English

Job term:

1 Permanent

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day.
Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us.

A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect.

About the job

In this role, you will provide administrative assistance in support of all activities required for the Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

What you bring to the team

Knowledge:

Excellent knowledge of office administration, procedures and processes.
Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include:

Excellent planning, time management and organizational skills
Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
Good analytical and evaluation skills to analyze data and prepare reports/summaries
Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
Ability to work independently and in a team oriented environment.
Ability to travel within the region as needed.

What's in it for you?

Flexible learning and development opportunities
Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
A wide-ranging compensation structure focused on pay for certification, on-call pay, call-back pay, over-time and Overall Responsible Operator (ORO) pay.
Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
Work with an organization committed to innovation and advanced technology.
A defined benefit pension plan; comprehensive health plan; life and disability insurance.
Maternity and parental leave top-up benefits including for adoptive parents.

How to Apply

All applications are to be submitted through our recruitment system – Workday.

Click the link below to create an account, upload your resume and cover letter, and submit your application.

When applying, please ensure the following:
1. OPS employees must include their WIN employee ID number on their application.
2. If applicable, indicate the type of water or wastewater certificate you hold, along with the corresponding license/certification number(s) in the appropriate section of the application.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

The Ontario Clean Water Agency is an inclusive employer and we offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of the Ontario Human Rights Code. Refer to the application instructions if you require a disability-related accommodation.

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

We thank you for your interest, and we will only contact you if we choose you for further screening or an interview.

Additional information:

Apply by:

Friday, June 5, 2026 11:59 pm EDT

Position details:

1 English Permanent, 1215 Fort St, Sarnia, West Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Friday, May 22, 2026

Note:

T-AQ-245259/26

How to apply:

You must submit your application using only one of the methods identified below.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Be sure to quote the Job ID number for this position.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to:
All applications are to be submitted through our recruitment system – Workday.
Click the link below to create an account, upload your resume and cover letter,
and submit your application.
https://ocwa.wd10.myworkdayjobs.com/en-US/External

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.

Strengthening Ontario, together

Apply Now

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Explore jobs in more locations

Hub Administrative Assistant

About the job

What you bring to the team

Knowledge:

Skills and abilities include:

What's in it for you?

How to Apply

How we support diversity, inclusion and accessibility

Additional information:

How to apply:

Information collection notice

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