Canada Remote Administrative assistant Jobs – 140 Openings This Week

Administrative Assistant - Medical Affairs
Mackenzie Health —Richmond Hill, ON
- $33.19–$38.07 an hour
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
1d
Office Administrator (Term)
Summit Search Group —Winnipeg, MB
- $60,000–$70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Work from home
Quick apply
19h
Bilingual Medical Office Assistant / Assistante Administrative en Clinique
Modern Menopause —Toronto, ON
- $25 an hour
- Part-time
- Remote
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
7d
Administrative Assistant (Volunteer)
Mississauga Secondary Academy —Remote
- Monday to Friday
- Remote
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
Quick apply
Technical Writer/Executive Assistant
JTE Claims Consultants —Remote
- Overtime
- Remote
- Google Suite
- Microsoft Office
- Business development
Executive Assistant
Homalco First Nation —Campbell River, BC
- $65,000–$85,000 a year
- Full-time
- Hybrid work
- PMP
- Microsoft Office
- Administrative experience
- Wellness program
- Disability insurance
Quick apply
Small Business Admin Assistant
HV Oil Incorporated —Edmonton, AB
- From $18 an hour
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick apply
10d
Legal Administrative Assistant - Litigation
McMillan LLP —Montréal, QC
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Executive Assistant
CDS Canada —Edmonton, AB
- $22–$25 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Wellness program
- Disability insurance
Quick apply
14d
Legal Executive Assistant
Linds & Associates —Toronto, ON
- Hybrid work
- Microsoft Office
- In-person
- Communication skills
Administrative Assistant- Summer Job
Future Stars Cricket Foundation —Calgary, AB
- $15 an hour
- Full-time
- Social media management
- English
- Microsoft Office
- Work from home
- Flexible schedule
Quick apply

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Office Administrator (Term)
Summit Search Group —Winnipeg, MB
Assist with financial administration, including processing invoices, receipts, and cheque requests, and contribute to the development of standard operating…
$60,000–$70,000 a year
Quick apply
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Administrative & Billing Coordinator
Risk Control Canada —Edmonton, AB
High attention to detail with the ability to interpret contracts, purchase orders, work orders, and client billing requirements to ensure billing accuracy.
$22–$26 an hour
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Administrative Assistant - Medical Affairs
Mackenzie Health —Richmond Hill, ON
Diploma in Business Office Administration, undergraduate degree in Project Management, Health Care Administration or.
$33.19–$38.07 an hour
1d
Office Administrator/Bookkeeper
Mooza Wood Arts Ltd. —North York, ON
Ensuring shipping and receiving is properly documented. Excellent experience and understanding of Microsoft Word and Microsoft Excel.
$23–$26 an hour
Quick apply
12h

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Administrative Assistant - Medical Affairs

Mackenzie Health -
Richmond Hill, ON

Apply Now

Job details

Full-time
$33.19–$38.07 an hour
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Customer service
Filing
Process improvement
Research
Project management
Presentation skills
Bachelor's
Continuous improvement
Accounting
Business
Communication skills
Hospital experience

Full job description

Job Description:

The Administrative Assistant, Medical Affairs supports the work of the Medical Affairs department by overseeing several processes
and projects and serves as a key contact for external stakeholders.

Reporting to the Manager of Medical Affairs, key
responsibilities will include managing physician payments and departmental finances, coordinating HOCC tracking and reporting,
and supporting compliance with regulatory requirements. The role will administer the physician on-call program and support physician
leaders through meeting coordination and documentation. This forward-thinking and enthusiastic professional will bring previous
relevant hospital experience, preferably in a Medical Affairs environment, and will demonstrate strong organizational, communication, and stakeholder management skills, with the ability to manage competing priorities in a fast-paced environment.

Contribute to the hospital by:

Manages all financial processing payments for the professional staff and Medical Affairs Department.
Tracking and reporting on Hospital On-Call Coverage (HOCC) working with MOHLTC, Finance and all service leads for HOCC schedules.
Coordination with the Finance Department to ensure compliance with all regulatory oversight bodies and facilitation of department financial compliance and attestation reporting, as necessary.
Manages the physician on-call program including training of new physicians.
Supports quality improvement projects and research studies, as required.
Provides a variety of time-sensitive advanced administrative duties for various physician leaders.
Supports the efficient day-to-day functioning of the organization’s professional staff by providing high quality administrative support to the Chief of Staff and the Manager, Medical Affairs.
Coordinates and prepares agendas and supporting documents, records and transcribes minutes for a variety of physician-led meetings.
Drafts documents and prepares presentation material while ensuring accuracy and appropriateness of presentation formats, using advanced skills in relevant software applications.
Creates, organizes and maintains an effective electronic file management system.
Ensures and deploys up-to-date technological office support systems and skills with respect to software, communications, filing, etc., to ensure the most effective and efficient operation of the office.
As a member of the Medical Affairs team, supports all aspects of Professional Staff processes in a timely and accurate manner.
Undertakes special projects.
Provides support to the Medical Affairs Team as needed.

What you must have?

Diploma in Business Office Administration, undergraduate degree in Project Management, Health Care Administration or
Business Administration is preferred.
Minimum 2 years relevant hospital experience, preferably in a Medical Affairs office setting.
Proficiency in financial reports with expert-level skills in Microsoft 365 Excel and PowerPoint, is required.

What else do you bring?

Superior communication skills, with the ability to develop and maintain strong working relationships across the Hospital.
Ability to design, analyze, and prepare quality financial reports.
A high degree of prioritization and independent work with a focus on detail and efficiency.
Proficiency in ensuring Hospital, Ministry of Health, Ontario Health and Broader Public Sector Procurement directives, policies and procedures are reflected in the department’s internal controls and business processes.
Strong working knowledge of accounting practices and principles.
Passion for continuous process improvement efforts.
Experience with research studies.
Ability to handle situations with tact and diplomacy, engaging stakeholders and using critical thinking and problem-solving skills while delivering superior customer service.
Broader work and/or accountabilities may be assigned as needed.
Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe an d inclusive environment for all.
Demonstrates behaviours consistent with Mackenzie Health’s
Commitment to Caring.

You may be required to work at any site of Mackenzie Health.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.

Apply Now

Refine Your Search

administrative assistant jobs in canada remote

Administrative Assistant - Medical Affairs

Office Administrator (Term)

Bilingual Medical Office Assistant / Assistante Administrative en Clinique

Administrative Assistant (Volunteer)

Technical Writer/Executive Assistant

Executive Assistant

Small Business Admin Assistant

Legal Administrative Assistant - Litigation

Executive Assistant

Legal Executive Assistant

Administrative Assistant- Summer Job

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