alberta personal assistant Jobs – 100 Openings This Week

Real Estate Licensed Executive Assistant
Mozaic Realty Group —Edmonton, AB
- $45,000–$70,000 a year
- Full-time
- Hybrid work
- CRM software
- Communication skills
- Time management
Quick apply
Legal Coordinator
Trans Mountain —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Excel
- English
11d
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
2d
Executive Assistant
Ritesh Watts (Watts Group Ltd.) —Calgary, AB
- $15–$18 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
21h

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Executive Office and Board Coordinator (Permanent Full-Time)
VHA Home HealthCare —Toronto, ON
Supports the preparation and follow-up for various CEO external committees, ad hoc meetings and community and government relations activities.
$80,000–$101,000 a year
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Executive Assistant to the CEO & Board Liaison
Circle of Care, Sinai Health —Toronto, ON
University Degree in Business Administration, Public Administration, Communications, or a related field; professional certification (e.g., CCAP, GPC.
$80,000–$95,000 a year
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personal assistant jobs near alberta

Real Estate Licensed Executive Assistant

Mozaic Realty Group
Edmonton, AB

Quick apply

Job details

Full-time
$45,000–$70,000 a year

Qualifications

CRM software
Diploma in Administrative Professional: Executive
Real Estate
Communication skills
Time management

Full job description

Mozaic Realty Group is a growing real estate brokerage that supports high-performing agents and leadership teams. We are seeking a proactive and highly organized Real Estate Licensed Executive Assistant to provide executive-level support while assisting with licensed real estate activities in compliance with brokerage and regulatory standards.

Role Overview

The Real Estate Licensed Executive Assistant provides administrative, operational, and licensed real estate support to licensed agents and brokerage leadership. This role assists with property showings and performs licensed real estate activities that cannot be completed by unlicensed administrative staff, while also supporting day-to-day executive and transaction-related responsibilities.

Key Responsibilities

Executive and Administrative Support
Provide day-to-day executive support to agents or brokerage leadership
Manage calendars, appointments, and scheduling
Prepare correspondence, reports, and internal documentation
Assist with task prioritization and follow-ups

Licensed Real Estate Activities

Assist with property showings as required
Perform licensed real estate activities in accordance with brokerage and regulatory requirements
Support agents with client-facing tasks that require a real estate license

Transaction & Client Support

Communicate with clients, prospects, and third parties as directed
Assist with transaction documentation under agent supervision
Coordinate with conveyancers, legal offices, and service providers
Track key dates, follow-ups, and transaction milestones

Listing & Marketing Support

Assist with listing preparation, MLS input, and updates
Coordinate listing photos, marketing materials, and advertising
Support marketing initiatives and client communications

Compliance & Systems

Ensure all activities comply with brokerage policies and regulatory requirements
Maintain accurate records in CRM and transaction systems
Follow established workflows and procedures

Required Qualifications

Active real estate license in good standing
Previous experience as a Real Estate Assistant or Executive Assistant
Strong organizational, communication, and time-management skills
High level of professionalism and discretion
Ability to manage multiple priorities in a fast-paced environment
Comfortable working independently and with senior-level stakeholders

Preferred Qualifications

Experience supporting top-producing agents or brokerage leadership
Familiarity with MLS systems and real estate platforms
Experience with transaction coordination and client follow-up
Proficiency in Google Workspace and CRM systems

What We Offer

Flexible work arrangement (remote or hybrid)
Supportive and collaborative team environment
Opportunity for long-term growth within the brokerage

Job Type: Full-time

Pay: $45,000.00-$70,000.00 per year

Work Location: Hybrid remote in Edmonton, AB

Quick apply

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personal assistant jobs in alberta

Real Estate Licensed Executive Assistant

Legal Coordinator

Executive Assistant, Operations

Executive Assistant

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