Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
Pay at Intact is about much more than just salary.
Flexible work arrangements and a hybrid work model
Possibility to purchase up to 5 extra days off per year
Multiple benefits offered to support physical and mental wellbeing, including telemedicine, Wellness account and much more
Share plan & other savings: up to 12% of salary or even more (ask how you could earn guaranteed income for life)
Salary range (but not limited to):
74,800 - 91,400
Annual bonus target, based on the base salary, with a potential payout of up to double the target (subject to personal and company performance):
7.5%
As part of our commitment to Win As A Team, we share our success with employees through our annual bonus plan and Employee Share Purchase Plan (ESPP) – with Intact matching 50% of your net shares.
Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed income for life via our defined benefit pension plan.
Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented above is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.
About the role
Role Summary
We’re hiring an Executive Assistant to support the President of an Intact-owned MGA subsidiary. This role is for someone who thrives in a regulated, deadline-driven environment and can balance executive support with business operations coordination. You’ll help the President stay focused on the highest-value priorities across underwriting, distribution/broker relationships, carrier partner expectations, compliance, and internal leadership cadence, while building the skills and judgment to progress in scope.
Key Responsibilities
Own complex calendar management and proactive prioritization: protect focus time, align meetings to business outcomes, and resolve conflicts quickly.
Manage travel and logistics across client/broker/carrier meetings, conferences, and internal engagements; build contingency-ready itineraries.
Draft and polish executive communications (internal updates, partner follow-ups, meeting recap notes) with a high standard of professionalism and discretion.
Ensure the President is prepared for key meetings with agendas, pre-reads, stakeholder context, and decision points.
Coordinate meeting flow and follow-through across multiple stakeholders; track action items, owners, deadlines, and escalation needs.
Run weekly/monthly cadence items (leadership meetings, 1:1s, business reviews, pipeline/production check-ins, underwriting/claims touchpoints as applicable).
Coordinate planning cycles (quarterly priorities, offsites, leadership agendas) and keep artifacts organized (notes, decisions, action logs).
Support preparation for performance reviews and metrics reporting (e.g., production, loss performance, service levels, key initiatives), partnering with Finance/Ops as needed.
Support document organization and deadlines related to regulated operations (e.g., licensing/appointments coordination, audit readiness, policy/controls documentation, provincial broker licensing) in partnership with Compliance/Legal/Ops.
Draft first versions of talking points, meeting summaries, and internal updates for review/approval.
Pull together simple metrics and dashboards from existing sources, ensuring materials are accurate and presentation-ready.
Manage and coordinate facilities, supplies, inventory, and regular maintenance concerns with the landlord and relevant internal teams, as well as sit as a representative member of the Joint Health Safety Committee and acting as chair for the Employee Appreciation Committee.
Identify administrative workflow inefficiencies and propose/implement practical improvements (templates, meeting standards, tracking tools).
Support ad hoc administrative tasks and project coordination as required.
Required Qualifications
3+ years of administrative or coordinator experience supporting senior leaders.
Proven ability to manage complex scheduling, competing priorities, and frequent change with calm professionalism.
Excellent writing and communication skills; confident interacting with senior internal/external stakeholders.
High discretion and maturity with confidential information.
Strong proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
Highly organized: action tracking, deadline management, and attention to detail.
Clear, professional written and verbal communication skills.
High attention to detail and strong follow-through.
Preferred Qualifications
Experience supporting a senior executive (VP/President level) in financial services, insurance, or similar revenue generating environments.
Exposure to compiling executive-ready presentations and coordinating leadership cadences.
Competencies / Success Factors
Business judgment: understands urgency vs importance; escalates appropriately.
Executive presence: clear, concise, and credible with senior stakeholders.
Anticipation: sees around corners; prevents issues before they hit the President.
Operational ownership: improves how work gets done, not just completing tasks.
Influence without authority: can move cross-functional work forward through clarity and follow-through.
Working Conditions
Hybrid/office expectations aligned to business needs and the President’s schedule.
Occasional extended hours to support business-critical deadlines, travel, or executive events.
No Canadian work experience required however must be eligible to work in Canada
#LI-hybrid
Ce poste jouera un rôle essentiel au sein de notre équipe. | This position will fill an essential role in our team.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.
Learn more about our recruitment process and your candidate journey here.
Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.
If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.
