burlington, on building concierge Jobs – 10 Openings This Week

Property Administrator
Vrancor Property Management —Hamilton, ON
- $17.60–$18.50 an hour
- Full-time
- Microsoft Excel
- Sales
- Customer service
- Dental care
- Vision care
Quick apply
5d
Property Manager (Purpose Built Rental)
Times Property Management Inc. —Oakville, ON
- $75,000.20–$95,000.00 a year
- Full-time
- Budgeting
- In-person
- Business
- Dental care
- Paid time off
Quick apply
6d
Operations Associate
COURTX —Oakville, ON
- $19–$21 an hour
- Part-time
- Hospitality
- Marketing
- Customer service
Quick apply
Business Development Manager
Commissionaires Great Lakes —Oakville, ON
- $70,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Assistant Community Manager
Parkbridge Lifestyle Communities —Freelton, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
2d
Assistant Community Manager
QuadReal Property Group —Freelton, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
2d

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6d
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Property Administrator

Vrancor Property Management -
Hamilton, ON

Quick apply

Job details

Full-time
$17.60–$18.50 an hour
5 days ago

Qualifications

Microsoft Excel
Sales
Customer service
Yardi
Administrative experience
Customer relationship management
Data entry
Organizational skills
Phone etiquette
Property management

Full job description

Job Overview
We are seeking a detail-oriented and proactive Property Administrator to join our team. The ideal candidate will play a vital role in managing property operations, maintaining excellent tenant relationships, and supporting the overall efficiency of our property management functions. This position offers an opportunity to work in a dynamic environment where organizational skills and customer service excellence are highly valued.

Key Responsibilities:

Tenant Communication & Portal Management

Manage the Concierge Plus portal for both properties, including responding to maintenance requests within 24 hours.
Coordinate contractor scheduling with Property Manager and provide entry notices to tenants.
Issue announcements and notices of entry through email or portal.
Oversee amenity bookings, track deposits, and coordinate with accounting for refunds.

Lease Administration

Organize lease files once approved by head office, ensuring all required documents (e.g., PAD forms, parking agreements, insurance) are collected and filed.
Coordinate utility setup with Wyse and send welcome packages to new tenants.
Set up tenant profiles in Concierge Plus and update documents in Yardi.
Follow up on tenant insurance and schedule key pickup appointments.

Parking Management

Prepare and submit monthly parking reports to accounting.
Conduct regular parking audits and manage registration of tenant vehicles.
Process parking agreement requests, assign spots, and handle EV charger setup with Wyse and the EV dashboard.
Manage parking cancellation and updates.

Move-Out Process

Review and validate N9 forms, confirm lease term completion, and coordinate with accounting.
Communicate move-out approval and provide detailed move-out instructions to tenants.
·Schedule and track pre-move-out inspections and collect forwarding details.
Pre-Move-Out Inspections
Conduct unit inspections, documenting damage through detailed photos and written reports.
Issue chargebacks for damages, communicate with tenants, and follow up on payments.

Chargeback Administration

Identify and process chargebacks for lease violations (e.g., garbage disposal, smoking).
Issue invoices and maintain communication with tenants until payment is received.

Occupant Add/Remove Requests

Manage documentation and insurance validation for occupant additions or removals.
Update records and ensure compliance with building requirements.

Access & Payment Changes

Handle tenant requests for replacement/additional fob or mail keys.
Prepare key signing agreements and communicate payment details to accounting.
Process changes to PAD (Pre-Authorized Debit) agreements and submit to accounting.

Complaint & Incident Management

Respond to complaints related to noise, deliveries, and unit issues. Investigate incidents via unit inspections, review of security footage, or tenant reports.
Draft warnings, notices, and chargebacks in consultation with the Property Manager.

Tenant Insurance Compliance

Monitor active tenants for lapsed or cancelled insurance policies.
Send breach notices and follow up to ensure valid insurance is received and recorded in Property Management System.

Core Competencies:

Attention to Detail – Ensures all documentation is complete, accurate, and filed appropriately.

Customer Service – Provides a high level of responsiveness and care in tenant interactions.

Initiative – Proactively follows up on tasks and tenant issues.

Problem Solving – Handles complex tenant issues and complaints with tact and resourcefulness.

Collaboration – Works closely with the Property Manager and accounting team for smooth operations.

Qualifications

Proven experience with Office software applications such as Word and Excel.
Prior administrative experience in property management or real estate is preferred.
Familiarity with Building Stack or similar property management systems is highly desirable.
Strong organizational skills with attention to detail for accurate data entry and record keeping.
Excellent customer service skills coupled with professional phone etiquette.
Knowledge of property management practices, including lease administration and maintenance coordination.
Ability to negotiate effectively with tenants, vendors, and service providers.
Experience in sales or customer relationship management is a plus.
Ability to handle multiple priorities efficiently in a fast-paced environment. This role is essential for ensuring smooth property operations while fostering positive relationships with tenants and stakeholders. We seek motivated individuals who are eager to contribute their skills in a professional setting dedicated to excellence in property management.

This role is ideal for motivated individuals seeking a dynamic career in property management. Candidates should demonstrate professionalism, reliability, and a proactive approach to their work.

To apply for this posting please submit a copy of your resume and cover letter.

Vrancor Property Management is an equal opportunity employer and we would like to thank all applicants for their interest. Only those applicants under consideration will be contacted.

For additional information on our organization, please visit us at www.vrancor.com. Vrancor Property Management would like to hear from all interested candidates; accommodations are available throughout the recruitment process and the duration of employment.

Vrancor Property Management is committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require a disability–related accommodation to participate in the recruitment process, please email us or let the Recruiter know during the screening process.

Pay: $17.60-$18.50 per hour

Benefits:

Dental care
Extended health care
On-site parking
RRSP match
Vision care

Work Location: In person

Quick apply

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building concierge jobs in burlington, on

Property Administrator

Property Manager (Purpose Built Rental)

Operations Associate

Business Development Manager

Assistant Community Manager

Assistant Community Manager

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