Calgary, Ab Total wealth planner calgary, ab Jobs – 3553 Openings This Week

Transaction Coordinator/Assistant
Executive Solutions Ltd. —Calgary, AB
- Communication skills
14d
Contract Administrator (Calgary or Edmonton, AB) - Hybrid
Enbridge Contingent Talent Community —Calgary, AB
- Contract
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- Microsoft Word
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Mortgage Broker and Relationship Manager
Olympia Trust Company —Calgary, AB
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RVT, Ophthalmology, Maternity Leave Contract, Calgary Animal Referral & Emergency Centre
VCA Animal Hospitals —Calgary, AB
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Sales Representative, Women’s Health - Calgary, AB
Inizio Engage —Calgary, AB
- Full-time
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Associate Dentist | Calgary, AB
Dental Office —Calgary, AB
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Primary Care Paramedics (PCP) / Emergency Medical Responders (EMR) - Work In Grand Prairie
Scott Safety Supply Services Inc. —Alberta
- CPR Certification
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Nurse Practitioner Needed
Rufus Health —Calgary, AB
- $85–$110 an hour
- Part-time
- Hybrid work
- Nursing
- Master's degree
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Senior Family Lawyer - Calgary
MacLean Law —Calgary, AB
- From $150,000 a year
- Full-time
- Doctoral degree
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Mobile Veterinarian, Flexible Schedule, Vets To Go
VCA Animal Hospitals —Calgary, AB
- Full-time
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Dental Hygiene Coordinator
Somerset Dental —Calgary, AB
- $25–$30 an hour
- Full-time
- Organizational skills
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- In-person
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Registered Veterinary Technologist, Marda Loop Animal Hospital
VCA Animal Hospitals —Calgary, AB
- Full-time
- Tuition reimbursement
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Registered Veterinary Technician Calgary Animal Referral & Emergency Centre
VCA Animal Hospitals —Calgary, AB
- Full-time
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Multi-Specialty Veterinary Technologist, Calgary Animal Referral and Emergency Centre
VCA Animal Hospitals —Calgary, AB
- Full-time
- Communication skills
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PPF Paint Protection Film Installer Team Leader
Ultimate Auto Protection Inc. —Calgary, AB
- $27–$40 an hour
- Full-time
- English
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- In-person
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- Disability insurance
Quick apply
Nurse Practitioner – Private Wellness Clinic (Exclusive Mandate)
Teema Solutions Group —Calgary, AB
- $75–$85 an hour
- Full-time
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Nuclear Medicine Technologist
Advanced Cardiology Consultants & Diagnostics —Calgary, AB
- $40–$45 an hour
- Part-time
- CPR Certification
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12d
Overnight Registered Veterinary Technologist, RVT, Calgary North Animal Hospital
VCA Animal Hospitals —Calgary, AB
- Full-time
- Communication skills
- Tuition reimbursement
- Employee assistance program
Registered Veterinary Technician, Calgary Animal Referral & Emergency Centre
VCA Animal Hospitals —Calgary, AB
- Full-time
- Tuition reimbursement
- Employee assistance program
Registered Veterinary Technologist, Critical Care, Calgary Animal Referral and Emergency Centre
VCA Animal Hospitals —Calgary, AB
- Full-time
- Communication skills
- Tuition reimbursement
- Employee assistance program

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Transaction Coordinator/Assistant

Executive Solutions Ltd. -
Calgary, AB

Apply Now

Job details

14 days ago

Qualifications

Google Docs
Communication skills

Full job description

Executive Solutions Ltd. - Calgary, AB, Canada

Our client, a successful and busy real estate team, is currently recruiting for a Transaction Coordinator/Assistant. This role is critical to the team’s success, providing high-level administrative support and end-to-end transaction management to ensure all deals are processed accurately, efficiently, and on time. The ideal candidate will act as a key support partner to the lead agent, managing deals from executed purchase agreement through to closing while also handling calendar, email, client on-boarding, and operational tasks in a fast-paced real estate environment.

Key Responsibilities:

Oversee all aspects of buyer and seller transactions from executed agreement to closing using standard checklists.
Collect, review, and ensure all documents are accurate, complete, and filed on time.
Perform detailed data entry into CRM systems (e.g., Follow Up Boss), MLS/Transaction Desk platforms (e.g., Pillar 9 / Matrix), spreadsheets, and Google Drive.
Update transaction statuses in MLS/Matrix (Pending when deposit received, Sold when firm).
Double-check pricing, amendments, possession dates, and contract details against all updates.
Maintain client lists, daily team updates (conditional/firm deals, price changes, terminations, and agent sales totals).
Schedule all critical dates and reminders in Google Calendar (deposit due, condition day, reminders, possession/closing).
Send deposit instructions, home inspection notifications, and forward signed documents to lawyers.
Create and update deals in the CRM with accurate buyer/seller information and folder links.
Manage and coordinate the agent’s calendar, confirming all appointments.
Monitor the agent’s email inbox, tag emails, and respond on their behalf when appropriate.
Enter new clients into the CRM and send view-only Dropbox links to clients, agents, and potential buyers.
Listing (Seller) Support:
- Coordinate obtaining condominium documents once a deal is pending.
- Review offers, send to sellers for signatures, submit in Transaction Desk, and forward to the Transaction Coordinator.
- Prepare and obtain signatures on amendments, terminations, and related documents.
- Handle walkthroughs, repairs, and key release on possession day.
Buyer Support:
- Set up property searches and schedule showings.
- Write offers and prepare all required buyer forms for signatures.
- Submit offers in Transaction Desk and forward to the Transaction Coordinator.
- Coordinate deposits, home inspections, addendums/amendments, waivers, lawyer information, walkthroughs, repairs, possession gifts, and locksmith services.

Required Skills & Attributes

Exceptional attention to detail and accuracy.
Strong organizational, calendar management, and prioritization skills.
Proficiency with Follow Up Boss (or similar CRM), Google Workspace (Calendar, Drive, Docs, Sheets), Matrix/Pillar 9, Transaction Desk, and Dropbox.
Excellent written and verbal communication skills.
Ability to work independently, handle confidential information, and manage multiple deadlines in a fast-paced setting.

Posted: Wednesday, May 20, 2026
Job # 624

Apply Now

Refine Your Search

total wealth planner calgary, ab jobs in calgary, ab

Transaction Coordinator/Assistant

Contract Administrator (Calgary or Edmonton, AB) - Hybrid

Mortgage Broker and Relationship Manager

RVT, Ophthalmology, Maternity Leave Contract, Calgary Animal Referral & Emergency Centre

Sales Representative, Women’s Health - Calgary, AB

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Primary Care Paramedics (PCP) / Emergency Medical Responders (EMR) - Work In Grand Prairie

Nurse Practitioner Needed

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Mobile Veterinarian, Flexible Schedule, Vets To Go

Dental Hygiene Coordinator

Registered Veterinary Technologist, Marda Loop Animal Hospital

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Multi-Specialty Veterinary Technologist, Calgary Animal Referral and Emergency Centre

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Nurse Practitioner – Private Wellness Clinic (Exclusive Mandate)

Nuclear Medicine Technologist

Overnight Registered Veterinary Technologist, RVT, Calgary North Animal Hospital

Registered Veterinary Technician, Calgary Animal Referral & Emergency Centre

Registered Veterinary Technologist, Critical Care, Calgary Animal Referral and Emergency Centre

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