Erin, On Office administrator (on site / full time) Jobs – 3 Openings This Week

OFFICE ADMINISTRATOR (ON-SITE / FULL TIME)
Vixman Construction Ltd. —Rockwood, ON
- $50,000–$75,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
- Vision care
Quick apply
Office Manager
TAG INTERNATIONAL —Orangeville, ON
- $28–$35 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
1d
Medical Administrative Assistant - Guelph
Anova Fertility & Reproductive Health —Guelph, ON
- $45,000–$50,000 a year
- Weekends as needed
- Customer service
- English
- Microsoft Office
- Dental care
Quick apply
2d

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OFFICE ADMINISTRATOR (ON-SITE / FULL TIME)

Vixman Construction Ltd.
Rockwood, ON

Quick apply

Job details

Permanent | Full-time
$50,000–$75,000 a year

Qualifications

Computer operation
Accounts receivable
Microsoft Excel
Microsoft Outlook
Accounts payable
Filing
Microsoft Office
Data entry
Construction
Communication skills
Time management

Full job description

Job Overview
We are seeking a dedicated and organized Office Administrator to join our team. This role is essential in providing excellent customer service and ensuring smooth daily operations within our office. The ideal candidate will be proficient in managing phone systems, data entry, and administrative tasks while maintaining a welcoming environment for clients and visitors.

Core Duties

Accounts Receivable- invoicing for the work done monthly, following up with clients for payment, ensuring payments are on time, arranging pick up of payments, submitting the Statutory Declarations for the projects
Accounts Payable – entering invoices, reconciling invoices and identifying discrepancies with project files, submitting the invoices for payment approval, paying suppliers
Payroll – weekly payroll according to projects the crews are working on
Keep track of incoming cheques, and date stamps
Maintain reception manual ensuring it is always current
Open and distribute incoming mail and courier deliveries. Ensure efficient courier/ mail management.
Contracts Administration
Preparing documents for job start up and close out- insurance, warranties, WSIB clearance certificates
Know the teams in the office and provide backup service
Answer all incoming lines quickly, efficiently, and professional manner
Greet guests in a friendly and courteous manner – ensuring professionalism at all times; advises team members in a timely fashion of their guests’ arrival
Maintain office (stationary) and kitchen supplies, i.e., coffee/paper towels/water etc. Ensure upkeep of the kitchen and reception areas

Our ideal candidate

Computer savvy, with excellent knowledge of Microsoft Office, Excel and Outlook
Competency in Maestro Construction accounting an asset
Strong verbal and written communication skills
Ability to work well independently and as part of a team
Proactive and eager to find efficiencies
Excellent organizational and time management skills
Detail oriented
Ability to work well with others throughout the organization

Administrative Assistant Duties

Payroll for Field Employees

Weekly payroll for field employees. Enter hours, foreman hours, and zone pay into 3 accounting system based on project, location, and union. (3 to 5 hours per week)

Accounts Payable

Receive, print, and date stamp invoices daily.

Input invoices into accounting system.

Match prices and amounts with purchase orders in job file in order to get PM approval.

Prepare AP folder for Paul. Send list of EFT payments to Louisa. Print and mail out checks. (6 to 8 hours per week)

Accounts Receivables

Enter job into accounting system when a new project is awarded.

Enter billing and contract info into accounting system.

Create invoices and payment requests based on info given by PM.

Email invoices to contractors.

Arrange for pick up of payments.

Deposit and record checks in accounting system. (3 to 5 hours per month)

Follow up with contractors regarding discrepancies in invoices/make corrections. Follow up with contractors via email and phone calls to collect outstanding and past due payments.

Continuous check-ins with contractors to see if a job has reached substantial completion and holdback amounts can be billed and collected. (2-3 hours per

Union Remits

Submit monthly dues to each union that our field employees represent.

Calculate regular time and overtime hours for each field employee for the entire

month.

Submit reports through online portals and emails.

Make payments via EFT and checks and record payments made into accounting system. (3 to 4 hours monthly)

Documents

Complete and distribute Statutory Declarations after payments are made. Start Up docs — complete and distribute Form 1000, COI request, and WSIB certificate prior to the start of each project.

Complete and distribute any close out information needed —

warranties, WSIB certificate, cleaning instructions, etc. (2 to 3 hours per month)

Answer phones and direct calls where necessary.

Greet visitors

Order office supplies

Filing

Office administrator for health insurance company including getting new employees enrolled and any changes or updates that need to be made.

Arrange for small office repairs when needed. Ex phone lines, heat/AC.

Pay: $50,000.00-$75,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Vision care

Work Location: In person

Quick apply

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office administrator (on site / full time) jobs in erin, on

OFFICE ADMINISTRATOR (ON-SITE / FULL TIME)

Office Manager

Medical Administrative Assistant - Guelph

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