Ontario Assistant remote Jobs – 608 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
21h
Registration Assistant
College of Physicians & Surgeons of Ont. —Toronto, ON
- From $56,742 a year
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Organizational skills
3d
Administrative Assistant (Part-time)
GlobifyHQ LTD. —Toronto, ON
- $19–$25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply
10d
Remote Virtual Executive Assistant
Zirtual —Ontario
- $500–$3,500 a year
- Contract
- Remote
- Spanish
- Google Suite
- Microsoft Outlook
Quick apply
Primary Care Flight Paramedic
SkyCare Air Ambulance —Breslau, ON
- $90,000–$105,000 a year
- Full-time
- CPR Certification
- BLS Certification
- Patient care
- Disability insurance
- Dental care
1h
Senior Corporate Law Clerk/Assistant
FDH Lawyers LLP —Burlington, ON
- Full-time
- Hybrid work
- Writing skills
- Research
- Organizational skills
Quick apply
Law clerk (AB and Tort )
Barapp Law Firm —North York, ON
- $65,000–$75,000 a year
- Full-time
- Research
- In-person
- Dental care
- Vision care
Quick apply
Pharmacy Assistant Instructor (3+ years experience)
Thompson Career College, London —Ontario
- $35–$45 an hour
- Part-time
- Remote
- CPR Certification
- Google Suite
- Inventory management
- Paid time off
Quick apply
13d
Forensic Psychiatrist (FT)
Waypoint Centre for Mental Health Care —Penetanguishene, ON
- $445,827.73–$445,828.73 a year
- Full-time
- Hybrid work
- English
- Patient care
- In-person
Clinical Director (NP or MD) - Sexual Health and 2SLGBTQ+ Clinic
Ontario Prevention Clinic / The PrEP Clinic —Toronto, ON
- $180,000–$210,000 a year
- Full-time
- Hybrid work
- Medicine
- Patient care
- Mentoring
Quick apply
7d
Associate Dentist (New Grads can apply)Yellowknife, NT
Adam Dental Clinic - Yellowknife NT —Toronto, ON
- 8 hour shift
- Medicine
- Doctoral degree
- Bachelor's
Quick apply
Operations Coordinator
Spectramedx Inc. —Waterloo, ON
- $20–$24 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
Physical Education Teacher
Kitchenuhmaykoosib Education Authority (KEA) —Toronto, ON
- $56,000–$119,977 a year
- Full-time
- Experience working with children
- Classroom experience
- In-person
- Relocation assistance
- Dental care
Quick apply
10d
Residential Lending Real Estate Law Clerk
Chaitons LLP —North York, ON
- 8 hour shift
- Hybrid work
- Writing skills
- Microsoft Office
- In-person
- Disability insurance
- Dental care
Quick apply
Diamond Driller
Orbit Garant Drilling —Geraldton, ON
- $32–$42 an hour
- 12 hour shift
- Heavy lifting
- First Aid Certification
- Team management
- Mileage reimbursement
- Employee stock purchase plan
Quick apply
10d
Clinical Support Staff
Canadian Addiction Treatment Centers —Bala, ON
- $18.50–$21.00 an hour
- Part-time
- Microsoft Outlook
- EMR systems
- Front desk
- Paid time off
Quick apply
22h
Communicative Disorders Assistant (CDA) or Speech-Language Pathology Assistant (SLP-A)
Speech Associates —Cambridge, ON
- $60–$75 an hour
- Part-time
- Bachelor's
- Travel
- Organizational skills
- Flexible schedule
Quick apply
9d
Family Law Legal Assistant/ Law Clerk
Frenkel Tobin LLP —Toronto, ON
- $60,000–$80,000 a year
- Immediate opening
- Hybrid work
- Writing skills
- Research
- Administrative experience
- Disability insurance
- Paid time off
Quick apply
Physical Education Teacher
Kitchenuhmaykoosib Education Authority (KEA) —Kitchenuhmaykoosib Aaki 84 (Big Trout Lake), ON
- $56,000–$119,977 a year
- Full-time
- Experience working with children
- Classroom experience
- In-person
- Relocation assistance
- Dental care
Quick apply
10d
Project Manager Assistant
Confidential —St. Catharines, ON
- $20–$28 an hour
- Full-time
- English
- High school diploma or GED
- Project management
- Store discount
- Disability insurance
Quick apply
20h

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assistant remote jobs near ontario

Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year
21 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Record keeping
Microsoft Outlook
Document preparation
Finance
Post-secondary education
Administrative support experience
Filing
Administrative experience
Budgeting
Executive support experience
Appointment scheduling
Adobe InDesign
Communication skills
Client interaction
Team coordination

Full job description

Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, primarily the CEO. This position is in-office four days a week and the hours are 10am to 6pm.

Responsibilities :

1) Professional Administrative Support (50%)

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention. Coordinate agendas, and dispatch meeting invitations and agendas, book meeting rooms and arrange for IT resources and other requirements in support of smooth and efficient meeting facilitation.
Develop and maintain an efficient recordkeeping / filing system to ensure reports, correspondence and financial documentation are maintained and readily available (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to and resolve moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships with executives and other team members, and externally, to foster and support intra-group coordination while carrying out accountabilities.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications depending on unique requirements of the business unit.
Will be provided with a company iPhone to monitor urgent requests when they are away from their desk and after-hours.

2) Expense Analysis & Support (10%)

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking related to the CEO are completed in a timely manner.

3) General Office Administration (25%)

Liaise with Office Manager regarding maintenance issues.
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes.
Order and approve catering, supplies, stationary purchases and inventory for the team; ensure purchases are within budget.
Maintain document files and archiving of records.
Work with Office Manager to ensure proper maintenance of premises and equipment by monitoring and placing service calls as necessary.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately.

4) Personal Assistance (15%)

Personal assistance consists of personal tasks that will allow the CEO to more easily conduct business, including but not limited to:

Picking up food (snacks/lunch/dinner) or sundries
Booking personal appointments and reservations
Personal travel arrangements

Qualifications:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Troubleshooter and diplomat with ability to be the CEO’s ambassador to the inside and outside world.
Free up executives from administrative distractions and help boost productivity.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

Working Conditions & Position Details

This role is a full-time permanent position in a professional office environment and will require a minimum of 4 days a week working from the office premises. This role may require the individual to frequently work outside of regular office hours. Normal office hours are 10am-6pm.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON

Quick apply

Refine Your Search

assistant remote jobs in ontario

Executive Assistant

Registration Assistant

Administrative Assistant (Part-time)

Remote Virtual Executive Assistant

Primary Care Flight Paramedic

Senior Corporate Law Clerk/Assistant

Law clerk (AB and Tort )

Pharmacy Assistant Instructor (3+ years experience)

Forensic Psychiatrist (FT)

Clinical Director (NP or MD) - Sexual Health and 2SLGBTQ+ Clinic

Associate Dentist (New Grads can apply)Yellowknife, NT

Operations Coordinator

Physical Education Teacher

Residential Lending Real Estate Law Clerk

Diamond Driller

Clinical Support Staff

Communicative Disorders Assistant (CDA) or Speech-Language Pathology Assistant (SLP-A)

Family Law Legal Assistant/ Law Clerk

Physical Education Teacher

Project Manager Assistant

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