ottawa on time entry level hr Jobs – 13 Openings This Week

Pay and Benefits Specialist - Level 05 (Junior) and Level 06
Canadian Security Intelligence Service —Ottawa, ON
- $73,008–$103,124 a year
- Immediate opening
- Bilingual
- High school diploma or GED
- Analysis skills
- Disability insurance
- Life insurance
Mailroom Administrator
Canadian Security Intelligence Service —Ottawa, ON
- $46,772–$56,892 a year
- Overtime
- Bilingual
- Customer service
- English
Co-op: Human Resources
Canadian Security Intelligence Service —Ottawa, ON
- $23.79–$34.32 an hour
- Full-time
- Bilingual
- Doctoral degree
- Research
Benefits Operations Specialist - AMER
Remote —Ottawa, ON
- $35,250–$89,250 a year
- Remote
- Customer service
- English
- Human resources
- Paid time off
- Flexible schedule
2h
Intermediate Officer, Academic Administration
University of Ottawa —Ottawa, ON
- $59,038–$74,574 a year
- Full-time
- Bilingual
- Word processing
- English
7d
Human Resources Business Partner
Ottawa Salus Corporation —Ottawa, ON
- $35.71–$46.42 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
1d
People & Technology Student, CSEP (Available Only to Current, Domestic Algonquin Students)
Algonquin College —Ottawa, ON
- $17.60–$27.00 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
12d
Team Member Relations Specialist (Onsite)
Seminole Hard Rock Hotel & Casino Tampa —Ottawa, ON
- $56,682–$74,772 a year
- Weekends as needed
- Microsoft Powerpoint
- Hospitality
- Microsoft Excel
9d
Senior Officer, Payroll
University of Ottawa —Ottawa, ON
- $69,393–$86,741 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
9d
Bilingual Data Editor (Database Curator)
Community Navigation of Eastern Ontario —Ottawa, ON
- $26.37 an hour
- Weekends as needed
- Hybrid work
- Bilingual
- English
- Data entry
- Paid time off
- Employee assistance program
Quick apply
13d
Bilingual Community Navigator - Overnight Shift
Community Navigation of Eastern Ontario —Gloucester, ON
- $26.37 an hour
- Temporary
- Hybrid work
- Bilingual
- English
- Analysis skills
- Paid time off
- Work from home
Quick apply

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Mailroom Administrator
Canadian Security Intelligence Service —Ottawa, ON
Candidates must have a valid driver’s licence and provide a driver’s abstract at their own expense. Deliver outgoing mail to external companies and Government…
$46,772–$56,892 a year

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Administrative Assistant
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Pay and Benefits Specialist - Level 05 (Junior) and Level 06

Canadian Security Intelligence Service -
Ottawa, ON

Apply Now

Job details

Permanent
$73,008–$103,124 a year

Qualifications

Bilingual
Ceridian
High school diploma or GED
Analysis skills
Bachelor's
PeopleSoft
Information processing
HRIS
College diploma
Workday

Full job description

Important

Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

Closing Date

2026-06-30

Reference Number

26-968-VAR-033

Job Category

Experienced

Who Can Apply

Canadian Citizens

Location

Ottawa, Ontario

Salary Range

Level 05: $73,008-$88,809*

Level 06: $84,783-$103,124*

Status

Indeterminate (permanent)

Language Requirement

Bilingual Imperative (BBB/BBB)

Job Summary

Junior Pay and Benefits Specialist (Level 05)

Learn and manage the different systems identified in the Pay Section's prescribed training plan.
Undergo and successfully complete the various training courses required by Public Service and Procurement Canada (PSPC) in order to become a Pay and Benefits Specialist.
Accurately administer pay and benefits including counselling employees on a variety of pay and leave topics under the guidance of a trainer.
Research and analyze data from a wide variety of sources (policy, insurance manuals, benefits chart, etc...) to determine employee compensation entitlements in order to accurately initiate pay transactions.
Prepares documentation packages for newly hired, leave without pay, transfer, retirement, resignation etc.
Co-ordinate with other departments/agencies, the continuation of employee benefits and deductions by communicating orally or in writing with the other departments under the guidance of a trainer in addition to deciding what information to disclose.
Learn to accurately verify pay transactions and pay files and perform cheque release under the guidance of a trainer.
Liaise with government offices, insurance companies, financial institutions to facilitate decisions and the resolution of salary, benefit and pension entitlements under the guidance of a trainer.
Organize and control a workload by meeting deadlines in an efficient manner, setting priorities, and ensuring data accuracy in the pay system.
Maintain and update internal databases in a timely manner, in order to accurately track information for reporting purposes.
Initiate and monitor transactions such as leave, adjustments, appointments, transfer actions, pension and insurance plans.
Exercise the delegation of authority under section 34 of the FAA by ensuring payments from the consolidated fund is certified in a manner prescribed by Finance.
Compose individual correspondence detailing compensation for employees, managers and/or their representatives under the guidance of a trainer.

Pay and Benefits Specialist (Level 06)

Major responsibilities include:

Co-ordinate and administer pay and benefits services by counselling, documenting and advising employees and by interpreting and assessing organizational, TB, and PSPC policies, directives and regulations.
Research and analyze case-specific data and information to assist with the resolution of complex pay issues by establishing the requirements of legislation/regulations, pension and insurance plans, policies, procedures, programs, directives, collective agreements and other governing authorities and prepare summaries.
Co-ordinate with other departments, the continuation of employee benefits and deductions by communicating orally or in writing with the other departments.
Liaise with government offices, insurance companies, financial planners, lawyers and accountants to facilitate decisions and the resolution of salary, benefit and pension entitlements.
Provide in-depth counselling to employees of all levels, their families and/or their representatives on different options available in various situations (resignations, lay-offs, overpayments, retirements, survivor benefits, life insurance plans, disability insurance, divorce/separation and garnishment).
Organize and control a workload by meeting deadlines in an efficient manner, setting priorities, conducting peer verification, and ensuring data accuracy in the various pay systems.
Initiate and monitor transactions such as leave, adjustments, appointments, transfer actions, pension and insurance plans by obtaining data from a variety of sources and determine/calculate entitlements, options, and obligations by preparing and issuing/submitting data, information, and responses.
Exercise the delegation of authority under section 34 of the FAA by ensuring payments from the consolidated fund is certified in a manner prescribed by Finance.
Maintain and update administrative procedures and tools related to compensation; manage and track information.
Compose individual correspondence detailing compensation for employees, managers and/or their representatives; participate on projects by providing input such as system improvement initiatives, development, testing and implementation (i.e. PBIS, HRIS, and HRMIS).

Education

Junior Pay and Benefits Specialist (Level 05)

2-year college diploma and Two (2) years of experience required; or
High school diploma and Four (4) years of experience required.

Pay and Benefits Specialist (Level 06) **

2-year college diploma and Three (3) years of experience required; or
High school diploma and Four (4) years of experience required.

The Undergraduate degree/College Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Experience

Level 05:

Recent experience processing compensation / pay and benefits services to employees in the private sector or in the Federal Public Service

Level 06:

Recent experience performing the full scope of the position as a fully trained* Pay Specialist using the Phoenix Pay System, including administering pay and benefits to employees. Recent experience providing compensation support and guidance on the PAY/ Compensation services in the Federal Public Service to employees and the employee’s immediate supervisors to propose viable solutions.

Level 05 & 06

Recent experience processing data entries in a Human Resources Management System (HRMS) such as People Soft, Workday, Phoenix pay system, SAP, Ceridian and / or Regional Pay System (RPS)
Experience in client service as a resource person.

Note:

Recent is defined as the depth and breadth of experience acquired within the last Four (4) years.
**Full scope and full trained is defined as the completion of all tasks of pay and compensation services , completion of all PSPC pay training, procedures and calculations required to process and /or administer pay, leave and benefits.

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.

Processing direct entries in the Phoenix pay system, in the Federal Public Service.

Competencies

Adaptability / Flexibility
Analytical Skills
Client Service
Problem Solving
Rigour

Conditions of Employment

While we continue to explore opportunities for flexible work arrangements, the work in our organization must be done in the office and cannot be performed at home.

Official Language (OL) Proficiency

The immediate need is to staff positions with a linguistic profile of Bilingual (BBB/BBB).

This selection process may be used to staff anticipated vacancies or other similar positions with various language requirements. Therefore, we encourage all interested candidates to apply. Second language evaluations will be offered to candidates. For more information on language requirements: (external link www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates).

Notes

Allowance

This position is eligible for the Pay Market Modifier, which is, valued at 6.5% of the basic annual salary (L05) 68,552 - $83,389 and 9.5% of the basic annual salary (L06) $77,427 - $94,177 for the Pay and Benefits position. The above includes the 6.5% & 9.5% Pay Market Modifier for the 2 levels of Pay and Benefits position.
If you need accommodations during the recruitment process, please mention it to the HR representative.

How To Apply

In your cover letter, you have to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).

It is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

Name of the department or organization where the experience was acquired;

Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);

Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

You are invited to visit Canada.ca for tips on how to submit a powerful application: www.canada.ca/en/security-intelligence-service/corporate/csis-jobs/how-to-submit-a-powerful-application

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

Apply Now

Refine Your Search

time entry level hr jobs in ottawa on

Pay and Benefits Specialist - Level 05 (Junior) and Level 06

Mailroom Administrator

Co-op: Human Resources

Benefits Operations Specialist - AMER

Intermediate Officer, Academic Administration

Human Resources Business Partner

People & Technology Student, CSEP (Available Only to Current, Domestic Algonquin Students)

Team Member Relations Specialist (Onsite)

Senior Officer, Payroll

Bilingual Data Editor (Database Curator)

Bilingual Community Navigator - Overnight Shift

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Important

Job Summary

Education

Experience

Assets

Competencies

Conditions of Employment

Official Language (OL) Proficiency

Notes

How To Apply

Security Requirements

Others

Important

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