scarborough on secretary Jobs – 51 Openings This Week

Medical Secretary
Sinai Health —Toronto, ON
- $25.35–$31.66 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
personal secretary
Moira Wright —Toronto, ON
- $27 an hour
- Overtime
- Microsoft Word
- English
- Microsoft Office
Clerical Support Associate, Family Medicine Teaching Unit
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- 8 hour shift
- Medicine
- Customer service
- Microsoft Office
Clerical Support Associate - 8 West
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
Assistant Corporate Secretary
Ontario Pension Board —Toronto, ON
- $100,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Deal secretary
RIFO REALTY GROUP —Markham, ON
- $18.09–$25.68 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
Quick apply
7d
Intermediate Clerk - Family Health Team Clinic - Casual 2025-12213
Sunnybrook Health Sciences Centre —Toronto, ON
- Microsoft Office
- Administrative experience
- Communication skills
Quick apply
Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)
Oak Valley Health —Markham, ON
- $28.13–$31.64 an hour
- 8 hour shift
- Customer service
- Computer skills
- Typing
Intermediate Clerk - Family Health Team Clinic - Regular Part-time 2025-15826
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
Quick apply
Clerical Support Associate Birthing Unit
Humber River Health —Toronto, ON
- $29.97–$31.02 an hour
- 12 hour shift
- Microsoft Office
- Administrative experience
- High school diploma or GED
Clerical Support Associate, Operating Room
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
14d
Secretary
Santos Cesar Law Professional Corporation —Toronto, ON
- From $19 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
Branch Administrator - Real Estate, Don Mills
Right at Home Realty —Toronto, ON
- $48,000–$52,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
Clerical Support Associate 6 East Critical Care
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- 12 hour shift
- Customer service
- Microsoft Office
- High school diploma or GED
General Secretary, Terraces Health Centre
Baycrest —Toronto, ON
- $27.01–$29.41 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Director, Governance & Corporate Secretary
Elexicon Energy Inc. —Ajax, ON
- $148,800–$186,000 a year
- Full-time
- Microsoft Office
Quick apply
Receptionist
Na-Me-Res (Native Men's Residence) —Toronto, ON
- $30 an hour
- Full-time
- Microsoft Word
- Google Suite
- Organizational skills
Quick apply
2d
Medical Secretary
Baycrest —Toronto, ON
- $27.41–$29.81 an hour
- On call
- Microsoft Word
- Spanish
- Microsoft Excel
Department Secretary - The Access to Care Program
CAMH —Toronto, ON
- $26.80–$33.05 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
6d
Medical Office Assistant
WELL Health Technologies Corp —Toronto, ON
- $20.00–$22.50 an hour
- Full-time
- Customer service
- Organizational skills
- EMR systems
Quick apply

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Medical Secretary

Sinai Health -
Toronto, ON

Apply Now

Job details

$25.35–$31.66 an hour
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Electronic medical records
Customer service
College diploma
Business
Medical terminology
Communication skills
Time management

Full job description

The Medical Secretary is an integral part of the busy, dynamic, and growing department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

In this role you will:

Ensure efficient and effective maintenance of office and hospital record system, both electronic and paper formats; create patient record within the Electronic Patient Record; generate charts for referrals, retrieve patient results, and file reports not in the EPR
Perform typing duties including reference letters, travel letters, MRP letters, invoices, updating new formatting of billing forms and other forms as required
Run an outpatient clinic 2.0 days per week (additional as required)
Schedule patient appointments for clinics or procedures, including reminder calls
Prepare charts for daily clinics through the electronic medical record and ensuring all results are filed in the electronic chart
Register patients, obtain patient demographic and contact information, obtain all previous medical records, and arrange investigations, endoscopy/procedures bookings and follow-ups
Validate OHIP health cards
Book endoscopy procedures for patients one day per week (additional as required) and instruct patients how to prepare for procedures
Collaborate with Research Coordinators to expedite recruitment process by facilitating the booking of research time slots for endoscopic and outpatient appointments
Prepare and distribute outgoing documents or packages electronically and through mail/courier. Arrange for delivery and/or distribution of packages
Assist with OHIP, non-OHIP and third party billing accurately and efficiently on a daily basis and follow-up on outstanding claims and resubmissions; process paperwork for non-insured patients/procedures and associated payments; validate health cards
Assist with preparation of medical and medicolegal reports and invoicing for the reports
Review messages and transfers messages to physicians with patient chart for follow-up
Prepare charts for new patient referrals
Retrieve release of information documents from patient charts in order to forward information to other physicians
Respond to referrals in a timely fashion; ensuring the correct and timely implementation of referrals to other providers/tests for patients
Maintain physicians’ calendars and schedules and processing clinical documentation through the electronic medical record, in addition to establishing forms, tables, spread sheets, etc. to capture monthly statistics and to maintain clinic processes/flow
Function in a public relations role with patients; provides timely, friendly and informative service to patients and families
Work collaboratively with other administrative support staff
Play an active and supportive role in regards to physician’s academic role and provide academic support services such as entering and managing the doctor’s CME credits to MOCOMP to track teaching and research activities, including which conference awarded CME credits and to which academic category they need to be submitted
Update and maintain all versions of CV as required for administrative information, annual activity reports and grant submissions.
Communicate with Administrative Coordinator in the Department of Medicine and Finance with regards to financial accounts, money transfers and grant deposits
Prepare cheque requisitions or fund transfer requests for payment of clinical and research related expenses and reimbursement of such expenses
Attend and participate in clinical and administrative team meetings and participate in patient/office improvement projects, as required
Organize educational events as needed
Participate in other miscellaneous administrative and other duties as assigned

Job Requirements

Job Requirements

Mandatory

Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
Minimum two (2) years of related experience
Applicants with proven equivalent recent and related training and experience may be considered

Preferred

Experience working in a clinic/health environment
Proficiency with medical terminology and knowledge of computerized OHIP billing softwares

Skills and Knowledge

Proficiency with Electronic Medical Record (EMR), Accuro, or willingness to complete EMR training in Accuro and willingness to complete training in new EMR as they become available
Proficient in Microsoft Word, Excel, Power Point, Outlook
Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
Superior written/oral and communication skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
Demonstrated time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
Demonstrated satisfactory work performance and attendance record

Apply Now

Refine Your Search

secretary jobs in scarborough on

Medical Secretary

personal secretary

Clerical Support Associate, Family Medicine Teaching Unit

Clerical Support Associate - 8 West

Assistant Corporate Secretary

Deal secretary

Intermediate Clerk - Family Health Team Clinic - Casual 2025-12213

Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)

Intermediate Clerk - Family Health Team Clinic - Regular Part-time 2025-15826

Clerical Support Associate Birthing Unit

Clerical Support Associate, Operating Room

Secretary

Branch Administrator - Real Estate, Don Mills

Clerical Support Associate 6 East Critical Care

General Secretary, Terraces Health Centre

Director, Governance & Corporate Secretary

Receptionist

Medical Secretary

Department Secretary - The Access to Care Program

Medical Office Assistant

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