Toronto, On Remote documentation records Jobs – 470 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
4d
Program Assistant - Temporary Full-Time 12 Month Contract (Remote Care Monitoring)
Toronto Grace Health Centre —East York, ON
- $27–$32 an hour
- Temporary
- Hybrid work
- Business
- Communication skills
- Time management
Records Management Analyst
Fidelity Investments —Toronto, ON
- $85,000–$101,000 a year
- Full-time
- No university degree
- SharePoint
- Financial services
- Tuition reimbursement
- Paid time off
Invoicing and Order Reconciliation Specialist
Graveltop Supply Inc. —Greater Toronto Area, ON
- $28–$38 an hour
- Full-time
- Remote
- QuickBooks
- Organizational skills
- AI
- Work from home
Quick apply
Clinical Director (NP or MD) - Sexual Health and 2SLGBTQ+ Clinic
Ontario Prevention Clinic / The PrEP Clinic —Toronto, ON
- $180,000–$210,000 a year
- Full-time
- Hybrid work
- Medicine
- Patient care
- Mentoring
Quick apply
11d
Intermediate Learning & Development Specialist - OPS
IFDS Group —Toronto, ON
- $68,000–$86,000 a year
- Hybrid work
- Project management
- Presentation skills
- Continuous improvement
- Employee assistance program
Learning & Development Specialist
IFDS Group —Toronto, ON
- $63,000–$79,000 a year
- Hybrid work
- Databases
- Presentation skills
- Continuous improvement
- Employee assistance program
12d
Law Clerk - Personal Injury
Naimark Law —Toronto, ON
- From $50,000 a year
- Full-time
- Hybrid work
- Writing skills
- Microsoft Office
- Communication skills
- Dental care
- Work from home
Quick apply
4d
Articling Student
Yuan Lawyers —Richmond Hill, ON
- Up to $45,000 a year
- Full-time
- Hybrid work
- Research
- Contracts
Quick apply
5d
PAYROLL AND BENEFITS ACCOUNTANT
ONT.COLLEGE OF TEACHERS —Toronto, ON
- $84,957–$96,176 a year
- Full-time
- Analysis skills
- Budgeting
- In-person
Quick apply
5d
Construction Surveyor
Rite Excavation Limited (Rite-X) —Greater Toronto Area, ON
- $35–$45 an hour
- Full-time
- Engineering
- Analysis skills
- Math
- Dental care
- Employee assistance program
Quick apply
6d
Wealth Operations Manager
The Successful Investor —North York, ON
- Full-time
- Hybrid work
- Microsoft Word
- English
- Databases
- Dental care
Quick apply
Placement Specialist/Coach
The Career Foundation —Toronto, ON
- $57,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Marketing
- Wellness program
- Dental care
Quick apply
Client Service Associate
The Successful Investor —North York, ON
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- English
- Dental care
Quick apply
Personal Injury Intake Coordinator
Salehi Law - Personal Injury —Toronto, ON
- $24–$27 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
Quick apply
12d
Systems Administrator III (Linux)
Moneris Solutions —Toronto, ON
- $85,000–$113,000 a year
- Full-time
- Hybrid work
- Azure
- Continuous improvement
- Mentoring
- Tuition reimbursement
- Employee assistance program
Part-Time French Teacher in Private School (Preschool to Grade 6)
The Laurel School —North York, ON
- $26–$30 an hour
- Part-time
- CPR Certification
- Experience working with children
- Education
- Wellness program
- Flexible schedule
Quick apply
Specialized Tutoring- Academic Interventionist
Bright Lights Psychology Clinic —Toronto, ON
- $25 an hour
- Part-time
- Hybrid work
- Master's degree
- Math
- Experience working with children
- Flexible schedule
Quick apply
Corporate Law Clerk/Legal and Compliance Assistant
ZSA Legal Recruitment —Greater Toronto Area, ON
- $75,000–$100,000 a year
- Overtime
- Microsoft Outlook
- Writing skills
- Research
- Dental care
Quick apply
7d
Bilingual Customer Service Specialist
Tech Mahindra —Ontario
- $21 an hour
- Full-time
- Remote
- CRM software
- English
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
10d

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Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year
4 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Record keeping
Microsoft Outlook
Document preparation
Finance
Post-secondary education
Administrative support experience
Filing
Administrative experience
Budgeting
Executive support experience
Appointment scheduling
Adobe InDesign
Communication skills
Client interaction
Team coordination

Full job description

Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, primarily the CEO. This position is in-office four days a week and the hours are 10am to 6pm.

Responsibilities :

1) Professional Administrative Support (50%)

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention. Coordinate agendas, and dispatch meeting invitations and agendas, book meeting rooms and arrange for IT resources and other requirements in support of smooth and efficient meeting facilitation.
Develop and maintain an efficient recordkeeping / filing system to ensure reports, correspondence and financial documentation are maintained and readily available (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to and resolve moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships with executives and other team members, and externally, to foster and support intra-group coordination while carrying out accountabilities.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications depending on unique requirements of the business unit.
Will be provided with a company iPhone to monitor urgent requests when they are away from their desk and after-hours.

2) Expense Analysis & Support (10%)

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking related to the CEO are completed in a timely manner.

3) General Office Administration (25%)

Liaise with Office Manager regarding maintenance issues.
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes.
Order and approve catering, supplies, stationary purchases and inventory for the team; ensure purchases are within budget.
Maintain document files and archiving of records.
Work with Office Manager to ensure proper maintenance of premises and equipment by monitoring and placing service calls as necessary.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately.

4) Personal Assistance (15%)

Personal assistance consists of personal tasks that will allow the CEO to more easily conduct business, including but not limited to:

Picking up food (snacks/lunch/dinner) or sundries
Booking personal appointments and reservations
Personal travel arrangements

Qualifications:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Troubleshooter and diplomat with ability to be the CEO’s ambassador to the inside and outside world.
Free up executives from administrative distractions and help boost productivity.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

Working Conditions & Position Details

This role is a full-time permanent position in a professional office environment and will require a minimum of 4 days a week working from the office premises. This role may require the individual to frequently work outside of regular office hours. Normal office hours are 10am-6pm.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON

Quick apply

Refine Your Search

remote documentation records jobs in toronto, on

Executive Assistant

Program Assistant - Temporary Full-Time 12 Month Contract (Remote Care Monitoring)

Records Management Analyst

Invoicing and Order Reconciliation Specialist

Clinical Director (NP or MD) - Sexual Health and 2SLGBTQ+ Clinic

Intermediate Learning & Development Specialist - OPS

Learning & Development Specialist

Law Clerk - Personal Injury

Articling Student

PAYROLL AND BENEFITS ACCOUNTANT

Construction Surveyor

Wealth Operations Manager

Placement Specialist/Coach

Client Service Associate

Personal Injury Intake Coordinator

Systems Administrator III (Linux)

Part-Time French Teacher in Private School (Preschool to Grade 6)

Specialized Tutoring- Academic Interventionist

Corporate Law Clerk/Legal and Compliance Assistant

Bilingual Customer Service Specialist

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