whitehorse yt administrative assistant Jobs – 14 Openings This Week

OFFICE ADMINISTRATOR
AFD Petroleum Ltd. —Whitehorse, YT
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Dental care
- Vision care
Quick apply
2d
Office Assistant
Horizon Bookkeeping —Whitehorse, YT
- $18–$25 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
2d
Photo Studio/Office Assistant
Both Eyes Open Photography —Whitehorse, YT
- $20–$25 an hour
- Temporary
- Customer service
- Working with children
- Data entry
Quick apply
2d
medical administrative assistant
YUKON DENTISTRY —Whitehorse, YT
- $27.55 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Administrative Assistant - Ambulatory Care Program - Regular Full-Time
Yukon Hospital Corporation —Whitehorse, YT
- $33.93–$42.93 an hour
- Microsoft Office
- Analysis skills
- Organizational skills
Quick apply
5d
Executive Assistant
Yukon Government —Whitehorse, YT
- $71,322–$82,549 a year
- Full-time
- Microsoft Office
- Administrative experience
- Travel
9d
executive assistant
City of Whitehorse —Whitehorse, YT
- $40.76–$47.94 an hour
- Overtime
- English
- No university degree
- Communication skills
- Wellness program
- Dental care
12d
Administrative Assistant - Medical Imaging - Regular Full-Time
Yukon Hospital Corporation —Whitehorse, YT
- $32.22–$40.77 an hour
- CPR Certification
- Medical office experience
- Computer skills
Quick apply
8d
Administrative Assistant - Medical Imaging - Term Full Time - Anticipatory
Yukon Hospital Corporation —Whitehorse, YT
- $32.22–$40.77 an hour
- CPR Certification
- Medical office experience
- Computer skills
Quick apply
8d
Administrative Assistant - Ambulatory Care Program - Regular Part-Time
Yukon Hospital Corporation —Whitehorse, YT
- $33.93–$42.93 an hour
- Part-time
- Microsoft Office
- Analysis skills
- Organizational skills
Quick apply

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OFFICE ADMINISTRATOR

AFD Petroleum Ltd. -
Whitehorse, YT

Quick apply

Job details

Full-time
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Filing
Administrative experience
High school diploma or GED
Communication skills
Office experience

Full job description

Job Summary:
The Office Administrator is responsible for a variety of duties that involve daily tasks such as CSR functions, billing, accounts receivable, collections, and accounts payable. Working closely with the Area Manager and in conjunction with Head Office, and responsible for keeping complete records of all necessary information. The Office Administrator must be flexible and able to prioritize each day as directed by the manager. The Office Administrator will be the first point of contact for our customers, providing them with professional and courteous service regarding card lock access, lubricants, inquiries/complaints, and other activities involved in maintaining the relationship with our customers.

Why AFD:

Health benefits- medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
Employee fuel discount.
Safety boot Reimbursement program.
The company provided PPE.
Paid orientation & training.
Personal/Sick Paid Days and lunch & learn every month.

Schedule: Monday to Friday, 8 am-5 pm, full-time on-site

What you will do day-to-day:

Safely operate a company vehicle, driving to the delivery site, and ensure the site is clean.
Utilizes computer systems to run databases to keep up to date on customer account information.
Compile data, compute fees, and prepare invoices for billing purposes.
Process inventory receipts, inventory transfers, and reconciliations.
Compile documents to verify the accuracy of billing data and to ensure receipt of the product ordered.
Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
Audit billing before release to ensure correct and billed to the proper accounts and locations.
Investigate and resolve billing discrepancies.
Send out invoices to customers and/or submit them through online submission portals.
Review credit applications for completion, set up customer accounts, and ship to locations.
Verify ship-to location pricing, update customer site details, and upload credit card pricing.
Program proprietary access devices (fuel cards/key fobs) and external fleet fuel cards.
Use of Card Poll to maintain customer Cardlock accounts.
Manage online portals and corresponding tracking sheets.
Provide timely, accurate responses to customer inquiries.
Receive and fill out receipts for third-party payments, including cash, check, credit, and other payments.
Posting and reconciling customer payments to the general ledgers.
Apply cash payments and resolve any payment discrepancies.
Handle daily bank deposit.
Process credit card payments for customers in a credit card terminal.
Maintain a list of customers “On Hold.”
Review all credit balances, refunds, and adjustments, and apply adjustments to billing records.
Balance daily A/R batches
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
Providing copies of invoices to customers when required.
Follow up with customers if there are any discrepancies in payments.
Provides customer service, accepts payments, and distributes credit applications.
Contact individuals with delinquent accounts in consultation with the Manager and in conjunction with Head Office AR/ Credit.
Participate in periodic AR / Credit conference calls.
Responds to customer inquiries, maintains good customer relations, and solves problems
Performs related to clerical duties, such as scanning, filing, and record systems, faxing, and copying.
Acquiring proper approvals for A/P and coding and processing A/P invoices related to the branch.
Other related duties as required or assigned.

What you need to succeed:

Education

High School Diploma or GED required.

Experience

1+ years of direct work experience in an office administrative position.

Other Skills (knowledge)

Knowledge of MS Word, Excel, and e-mail required
Professional written and verbal communication skills

As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and employment reference verification.

At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.

We thank all candidates for their interest; however, we will communicate only with selected candidates.

Quick apply

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administrative assistant jobs in whitehorse yt

OFFICE ADMINISTRATOR

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medical administrative assistant

Administrative Assistant - Ambulatory Care Program - Regular Full-Time

Executive Assistant

executive assistant

Administrative Assistant - Medical Imaging - Regular Full-Time

Administrative Assistant - Medical Imaging - Term Full Time - Anticipatory

Administrative Assistant - Ambulatory Care Program - Regular Part-Time

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