Aurora, On Executive assistant to ceo Jobs – 5 Openings This Week

Executive Assistant to the President and CEO
Trulife Developments Inc. —Markham, ON
- $55,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant
Klir —Toronto, ON
- $90,000–$100,000 a year
- Full-time
- Hybrid work
- Travel
Quick apply
Executive Assistant
Gottardo Group of Companies —Concord, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Executive Assistant
Family Day Care Services —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Assistant
Automated DesignWorks —Vaughan, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
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Executive Assistant to the President and CEO

Trulife Developments Inc.
Markham, ON

Quick apply

Job details

Full-time
$55,000–$70,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
Customer service
DocuSign
Accounting software
Post-secondary education
English
Microsoft Office
Administrative experience
Schedule management
Supervising experience
QuickBooks
Organizational skills
Construction experience
Office management
Chinese
AI
Business
Microsoft Outlook Calendar
Communication skills
Adobe Acrobat

Full job description

Overview

We are seeking a highly organized, proactive, and dependable Executive Assistant to support the President and CEO of a growing organization with projects in real estate development, investment, and development management. This full-time, in-person role requires exceptional administrative, organizational, communication, and problem-solving skills to ensure the executive office operates efficiently and professionally.

The ideal candidate will have experience supporting senior executives, managing multiple priorities, coordinating projects, and working in a fast-paced environment. Experience in real estate development, construction, property management, investment, or related industries is considered a strong asset.

Responsibilities

Provide direct day-to-day administrative support to the President and CEO, including complex calendar management, scheduling, and email correspondence.
Coordinate executive meetings, appointments, conferences, events, and domestic/international travel arrangements.
Prepare agendas, briefing notes, reports, presentations, meeting minutes, and follow-up action items.
Support the CEO in prioritizing and tracking key initiatives, deadlines, and strategic projects.
Draft, edit, and proofread correspondence, reports, presentations, proposals, and other business documents with a high degree of accuracy and professionalism.
Serve as a liaison between the CEO and internal teams, consultants, investors, government agencies, clients, and other stakeholders.
Maintain strict confidentiality regarding company, financial, and personnel matters.
Assist with project coordination, document management, and tracking deliverables across multiple projects.
Manage office operations and administrative processes to ensure smooth day-to-day business activities.
Coordinate and organize corporate records, contracts, permits, licenses, and other business documentation.
Assist with special projects, research assignments, and executive initiatives as required.
Manage front-office responsibilities when necessary, ensuring a professional and welcoming experience for visitors and clients.
Support bookkeeping and administrative accounting functions, including expense tracking, invoice processing, reimbursement tracking, and document collection for accountants and auditors.
Follow up with consultants, lawyers, accountants, contractors, municipalities, and other third parties to ensure timely completion of deliverables.

Requirements

Post-secondary education in Business Administration, Office Administration, Communications, or a related field is preferred.
Minimum 3–5 years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role.
Experience supporting a CEO, President, Owner, or other C-level executive is required.
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Excellent written and verbal communication skills with strong attention to detail.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Professional demeanor with strong interpersonal and customer service skills.
Proven experience coordinating projects, managing schedules, and following through on action items.
Experience supervising office staff, coordinating teams, or managing project deliverables is strongly preferred.
Background in real estate development, construction, property management, investment, or project-based industries is a strong asset.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency with Google Workspace (Docs, Sheets, Slides, Drive, Calendar).
Experience using DocuSign, Dropbox, Adobe Acrobat, and cloud-based business platforms.
Experience with QuickBooks Online (QBO) or similar accounting software is considered an asset.
Strong technology skills and ability to learn new software quickly.
Experience utilizing AI-powered tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or similar platforms to improve productivity, research, document preparation, scheduling, reporting, and workflow management.
Ability to leverage AI tools responsibly to improve efficiency, automate repetitive tasks, generate drafts, summarize information, and support executive decision-making.

What We Offer

Opportunity to work directly with executive leadership on impactful real estate development and investment projects.
Exposure to land development, construction, planning, financing, government relations, and business operations.
Collaborative and entrepreneurial work environment.
Professional growth and advancement opportunities as the organization continues to expand.
Meaningful involvement in high-profile development projects throughout Ontario.

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Experience:

managing or supervising office staff or project deliverables: 2 years (required)
real estate, development, or related industries: 1 year (preferred)
supporting a CEO, President, or other C-level executive: 2 years (required)

Language:

Chinese (preferred)
English (required)

Work Location: In person

Quick apply

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