British Columbia Island health administrative assistant Jobs – 56 Openings This Week

Health and Social Services (HSS) Administrative Assistant
CG Hylton Inc. —Gold River, BC
- $23.60–$29.47 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Relocation assistance
- Paid time off
Quick apply
Office Assistant, MHSU
Island Health —Victoria, BC
- $26.42–$28.25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Executive Assistant
Aughdem Recruitment —Vancouver, BC
- $80,000–$90,000 a year
- Full-time
- Hospitality
- Microsoft Office
- Administrative experience
- Wellness program
Administrative Assistant
MNP —Courtenay, BC
- $48,000–$55,000 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
Medical Office Assistant/ Clerk
Island Health —Victoria, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
Reception-Office Assistant
CR LAWYERS LLP —Parksville, BC
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
NUMIS Chartered Professional Accountants —Kelowna, BC
- $52,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
1d
Certified Dental Assistant
Malaspina Dental Centre —Nanaimo, BC
- $27–$38 an hour
- Part-time
- Microsoft Word
- Medical terminology
- Communication skills
- Relocation assistance
- Dental care
Quick apply
Accounting Assistant - Audi of Nanaimo
Subaru of Nanaimo —Nanaimo, BC
- $46,000–$57,100 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Disability insurance
Quick apply
Associate Dentist
West Coast Family Dental Centre —Port Alberni, BC
- $100,757.57–$411,330.75 a year
- Full-time
- Pediatrics
- In-person
- Epic
- Relocation assistance
- Dental care
Quick apply
Instructor(s), Child and Youth Care
Vancouver Island University —Nanaimo, BC
- $8,196.30 a month
- Temporary
- Doctoral degree
- Master's degree
- Administrative experience
- Dental care
Administrative Assistant / Data Entry Clerk
SMWIA local 276 —Langford, BC
- $25–$28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
3d
Medical Office Assistant/Clerk
Island Health —Campbell River, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
9d
Clinical Office Assistant - Primary Care
Island Health —Parksville, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
Administrative Support/Health Unit Aide
Island Health —Victoria, BC
- $27.26–$29.16 an hour
- Medical office experience
- Databases
- Administrative experience
Administrative Assistant
4 Seasons Fire Prevention Services Ltd. —Victoria, BC
- $22–$30 an hour
- Part-time
- Word processing
- English
- Databases
- Dental care
- Paid time off
Quick apply
5d
Administrative Assistant I
Island Health —Victoria, BC
- $25.36–$33.28 an hour
- High school diploma or GED
- Typing
4d
Administrative Program Assistant, Bella Bella
Vancouver Coastal Health —Bella Bella, BC
- $32.39 an hour
- Full-time
- High school diploma or GED
- Travel
- Typing
- Wellness program
- Dental care
Post Office Assistant - Term
Canada Post —Pender Island, BC
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Executive Assistant
Island Genetics —Ladysmith, BC
- $30–$40 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
1d

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Health and Social Services (HSS) Administrative Assistant

CG Hylton Inc.
Gold River, BC

Quick apply

Job details

Full-time
$23.60–$29.47 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
Google Suite
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
Organizational skills
Communication skills

Full job description

CG Hylton Inc. is assisting with facilitating the recruitment and hiring process on behalf of Mowachaht/Muchalaht First Nation.

Overview

The Mowachaht/Muchalaht First Nation is hiring a Health and Social Services (HSS) Administrative Assistant. This position provides administrative, coordination, financial, and records support to ensure the smooth day-to-day operation of the HSS department. The position supports management and staff with correspondence, scheduling, meetings, reporting deadlines, funding-related documentation, travel arrangements, basic financial administration, and organized record keeping.

This full-time, on-site position offers 31.5 hours per week and an hourly wage ranging from $23.60 to $29.47, based on experience. A comprehensive benefits package and pension plan are included.

Location

The Mowachaht/Muchalaht First Nation, a territory located on the beautiful west coast of Vancouver Island.

Duties and Responsibilities:

Provide day-to-day administrative support to the Health and Social Services Manager and HSS staff, including scheduling, follow-ups, correspondence, departmental communications, and general office coordination.
Prepare, format, and process correspondence, memorandums, reports, forms, spreadsheets, agendas, minutes, and other documents from written or oral instruction using Microsoft Office and other approved systems.
Create, collect, compile, and maintain HSS department data, reports, records, and supporting documentation, ensuring information is organized, up to date, and handled confidentially.
Assist with funding applications, reporting requirements, contracts, program documentation, and follow-up with provincial, federal, First Nation, health, social services, and community program partners as directed.
Arrange, plan, and organize HSS meetings, including agenda preparation based on manager guidance, booking meeting spaces, arranging catering, sending invites, recording attendance, and taking accurate meeting minutes.
Book and organize travel, accommodation, training courses, meeting logistics, and approved participant arrangements as requested.
Provide basic financial administration support, including issuing or tracking purchase orders, collecting expense receipts, preparing travel forms, coding invoices, supporting billing summaries, and liaising with Finance as required.
Assist with collecting, organizing, and submitting timesheets, leave forms, attendance records, and other payroll or absence-related documentation at the direction of the HSS Manager.
Maintain tracking lists for departmental equipment, supplies, training, and operational items, and assist with ordering, inventory, and follow-up where required.
Support document retention, filing, scanning, archiving, and electronic organization of departmental records in accordance with MMFN procedures.
Draft memos, letters, notices, and other internal or external correspondence as requested.
Interact with staff, community members, service providers, and visitors in a respectful, tactful, compassionate, and culturally sensitive manner.
Perform other related duties as deemed necessary to support the effective operation of the HSS department.

Minimum Qualifications (Education/Training/Certifications):

Minimum completed bachelor’s degree in any discipline required, representing four years of completed university education.
Two years of experience in an equivalent or higher administrative, coordination, office support, or program-support position required; three years of relevant experience is preferred.

Knowledge, Skills and Abilities:

Experience working with First Nations, Indigenous organizations, health programs, social services, education, or community-based service environments is preferred.
Experience with funding application preparation, reporting, contract documentation, purchase orders, expense claims, travel forms, and follow-up with internal or external partners is an asset.
Experience handling confidential records and sensitive departmental information is required.
Ability to work independently without close supervision while also contributing to a team environment where mutual support is essential.
Strong organizational skills, attention to detail, and ability to manage multiple priorities, changing tasks, and reporting deadlines.
Ability to deal with individuals in varying situations where complex, high-pressure, difficult, or sensitive matters may arise.
High level of competency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint; familiarity with Google Suite and electronic records systems is an asset.
Effective verbal, written, and presentation communication skills.
Strong discretion, confidentiality, judgment, and professionalism when handling HSS-related information.
Ability to interact with others in a tactful, compassionate, respectful, and culturally sensitive manner.

Other:

A valid Drivers license, with access to own transportation vehicle.
An RCMP clearance not older than one year.
Ability to occasionally travel or attend meetings, training, or community-related activities as required.

What we offer:

Competitive wages and a professional work environment.
A relocation package may be offered to the right candidate.
A Pension Plan with matching contributions.
A competitive Health Benefit Plan.
63 hours work biweekly, with every other Friday off, promoting a healthy work-life balance.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required.

Job Type: Full-time

Pay: $23.60-$29.47 per hour

Benefits:

Company pension
Extended health care
On-site parking
Paid time off
Relocation assistance

Ability to commute/relocate:

Gold River, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

Gold River is a remote community with limited access to amenities and services. Are you comfortable living and working in a remote setting?
Please highlight your experience working within First Nations/Indigenous communities?
Do you have a minimum of two years of experience in an equivalent or higher administrative, coordination, office support, or program-support position

Education:

Bachelor's Degree (preferred)

Licence/Certification:

drivers licence? (required)

Work Location: In person

Quick apply

Refine Your Search

island health administrative assistant jobs in british columbia

Health and Social Services (HSS) Administrative Assistant

Office Assistant, MHSU

Executive Assistant

Administrative Assistant

Medical Office Assistant/ Clerk

Reception-Office Assistant

Administrative Assistant

Certified Dental Assistant

Accounting Assistant - Audi of Nanaimo

Associate Dentist

Instructor(s), Child and Youth Care

Administrative Assistant / Data Entry Clerk

Medical Office Assistant/Clerk

Clinical Office Assistant - Primary Care

Administrative Support/Health Unit Aide

Administrative Assistant

Administrative Assistant I

Administrative Program Assistant, Bella Bella

Post Office Assistant - Term

Executive Assistant

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